Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

61/15

Minutes (Agenda item 1) pdf icon PDF 71 KB

To confirm the Minutes of the meeting held on 9 June 2015.

Minutes:

The Minutes of the meeting held on 9 June 2015 were confirmed as a correct record and signed by the Chairman.

62/15

Apologies (Agenda item 2)

To receive apologies for absence. 

Minutes:

None.

63/15

Urgent Business (Agenda item 3)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

64/15

Declaration of Interests (Agenda item 4)

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest. In the interests of transparency, Members may also wish to declare any other interests that they have, in relation to an agenda item that supports the Nolan principles detailed within the Code of Conduct.

Minutes:

None.

65/15

Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.

Minutes:

Councillors J Hollis, S Matthews, B Borrett, P Cowen, D Crawford, T Jermy and J Newton.

66/15

Chairman's Announcements (Agenda item 6)

Minutes:

None.

67/15

Breckland Community Funding Applications (Standing Item) (Agenda item 7)

To consider the grants put forward from Share Point the on-line grant process.

 

Trevor Carter, Executive Member for Place.

Minutes:

The Executive Member for Place presented the two grant application reports, the first for the Swaffham ESCAPE project and the second for the Dereham Wellspring Family Centre; both of which were being recommended for approval.

 

The Executive Member for Income & Prosperity thought it was wonderful to see these types of applications coming forward as the people behind them were totally committed.

 

The Chairman agreed and reminded Members that this was what these Match-Funding grants were all about, supporting community projects.

67/151

Swaffham ESCAPE Project pdf icon PDF 16 KB

Additional documents:

Minutes:

The application from Family Action, Swaffham ESCAPE project, if approved, would support individuals of all ages with mental health issues in their transition to a more independent life and participation within the local community.

 

The Executive Member for People & Information explained the great work that Swaffham Escape did for the community.  He felt that it was a very well-run project and had an excellent team behind it and was keen to see this project supported.

 

Options

 

1.     Fully fund the application as set out in the report.

2.     Part fund the application as set out in the report.

3.     Do nothing.

 

Reasons

 

The Grant Panel had assessed this application for a large Match-Funding grant and the majority supported this funding request with an overall average score of 18 which was the minimum required score.

 

RESOLVED that the Revenue Match-Funding application of £6,458.13 towards the cost of providing training sessions for Family Action: Swaffham ESCAPE Community Allotment Project be approved; subject to:

 

1.     confirmation that all funding sources are in place;

2.     a maximum of £6,458.13 or 20.86% of the total project costs, whichever is the lowest from the Revenue Match-Funding Reserve; and

3.     any other conditions arising from Member comments on Sharepoint.

67/152

Dereham Wellspring Family Centre Extension pdf icon PDF 14 KB

Additional documents:

Minutes:

Dereham Wellspring family Centre was a group of churches involved in many activities.  It was always very well attended and was supported by many organisations. 

 

Options

 

1.     Fully fund the application as set out in the report.

2.     Part fund the application as set out in the report

3.     Do nothing.

 

Reasons

 

The Grant Panel had assessed this application for a Match-Funding grant and the majority supported this funding request with an overall average score of 20.25 which was above the minimum required

 

RESOLVED that the Capital Match-Funding application of £20,000 towards Dereham Wellspring Family Centre for their building extension and improvements be approved; subject to:

 

1.     confirmation that all other funding sources were in place;

2.     a maximum sum of £20,000 from the Capital Match-Funding Reserve or 27.9% of the cost of the project whichever is the lowest; and

3.     any other conditions arising from Member comment on Sharepoint.

68/15

Supporting Successful Growth in Thetford and Surrounding Villages (Agenda item 8) pdf icon PDF 103 KB

Ellen Jolly, Executive Member for Income & Prosperity.

Minutes:

Thetford had been given Growth Point status in 2006 and received notification of the award of Growth Point Funding in 2007.  The informal partnership of the Moving Thetford Forward local delivery vehicle was accordingly set up under a Memorandum of Understanding in 2008.  The aim of this delivery vehicle was to develop a programme of works and attract match funding to enhance the value of the programme.  As at 31/5/2015, £1.3m of match funding had been brought to the programme and the total value of projects (capital and revenue) was £8.5m.

 

Prior to the presentation of the report, the Chairman advised that there was a requirement to nominate an Executive Member to the Greater Thetford Development Partnership (GTDP) under recommendation No.1 and it was proposed and seconded that Ellen Jolly, the Executive Member for Income & Prosperity be appointed.

 

The Executive Member for Income & Prosperity said that the main purpose of the paper was for Members to acknowledge the contribution that the Moving Thetford Forward Board had provided over the years. 

 

Attention was drawn to the financial aspects in the report.

 

The Executive Director of Commercialisation & S151 Officer reported that agreement had already been reached to fund an independent chairman for the GTDP, the cost of which would be relatively small (circa £3k per annum).  She explained that the public sector was often complex and the scale of growth that was planned for the Greater Thetford area was such, it was extremely important for a number of different parties to be involved such as Norfolk County Council, Local Enterprise Partnerships (LEPs) and land owners alongside Breckland Council.  Moving Thetford Forward had been established in a very different environment and although it had made a significant contribution, this was altogether a very different set-up for Members to consider.  The bids that had been through the Moving Thetford Forward Board would still be funded and the GTDP would be consulted as to alternative funding options the partnership may wish to support.

 

The Executive Member for Income & Prosperity referred to the subject title and pointed out that most of the development would take place in Croxton, Brettenham & Kilverstone and both parishes had been extremely supportive of this partnership approach.

 

The Overview & Scrutiny Commission Chairman whole heartedly supported this partnership approach but he felt that the Council should be thinking outside the box.  Someone had to lead this and we, as a Council, needed to drive this forward.  Members needed the vision, understanding was also key as to how this whole ‘place base’ approach would transpire - this was Breckland’s opportunity to make its mark in Norfolk.

 

Councillor Jermy knew that growth would continue whether people liked it or not and agreed that discussions should continue as this could not be moved forward in isolation and he welcomed the aforementioned nomination.  Referring to the report where the successes made by MTF were mentioned he was well aware that two were missing. He also mentioned the lack of community engagement by the MTF which he  ...  view the full minutes text for item 68/15

69/15

Anglia Revenues and Benefits Partnership (ARP) (Agenda item 9) pdf icon PDF 119 KB

Report of the Joint Committee meeting held on 10 June 2015.

 

Minutes:

a)           ARP Trading Company Restructure (Minute No. 26/15)

 

The Executive Member for Income & Prosperity explained the background to the Trading Company which had been set up by the two founding partners, Breckland and Forest Heath District Councils who were also the only current shareholders.  It had been proposed that the ARP Trading Company should be owned by the six partner Councils with the exception of East Cambridgeshire DC who had not had time to make the decision to join but would hopefully very soon.  The Executive Member urged the Cabinet to support the recommendations as she would like Breckland to be in a position to trade with other Councils in future.

 

The Executive Director of Commercialisation & S151 Officer endorsed the above comments.  This was ultimately about being business ready and about getting the partnership to a steady place particularly as the funding streams for benefits were going to be reduced due to the introduction of universal credit.

 

The Chairman advised that a decision had been made not to admit any further partners to the current partnership but only through the ARPT.

 

RESOLVED that:

 

1.           Amendments be made to the Company Constitution and Shareholder Agreement to allow the expansion of the ARP Trading Company Ltd to include all full partner councils of the ARP Joint Committee with the exception of East Cambridgeshire.

 

2.           East Cambridgeshire be admitted as a partner of the Company under the same conditions as the six Councils if a request to do so is received before the next Joint Committee.

 

3.           The investment in the ARP Trading Company Ltd in accordance with paragraph 1.5 of the report be approved.

 

4.           Loans of £10,000 each to the Trading Company to cover initial working capital requirements be approved and the Councils Treasury Management policies be amended accordingly; and

 

5.           A person or persons be nominated to represent the authority’s interests at Shareholder meetings.

 

b)           Minutes

 

RESOLVED that the Minutes of the ARP Joint Committee meeting held on 10 June 2015 be noted.

70/15

Next Meeting (Agenda item 10)

To note that the next Cabinet meeting will be held on Tuesday, 22 September 2015 in the Anglia Room.

Minutes:

The arrangements for the next Cabinet meeting on Tuesday, 22 September 2015 at 9.30am in the Anglia Room were noted.