Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

15/13

Minutes (Agenda item 1) pdf icon PDF 112 KB

To confirm the Minutes of the meeting held on 7 January 2014.

Minutes:

The Minutes of the meeting held on 7 January 2014 were confirmed as a correct record and signed by the Chairman.

16/13

Apologies (Agenda item 2)

To receive apologies for absence. 

Minutes:

None.

17/13

Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.

Minutes:

Mesdames D Irving, J North and S Matthews and Messrs G Bambridge, T Carter, P Cowen, T Jermy, A Joel, K Martin, M Nairn and M Robinson.

18/13

Breckland Community Funding Applications (Standing Item) (Agenda item 7)

To consider the grants put forward (if any) from Share Point the on-line grant process.

Minutes:

The Vice-Chairman highlighted the funding applications received since the last Cabinet meeting; out of the seven received, three 3 were under assessment, two had been awarded grants under delegated powers and two had been unsuccessful.

 

The Executive Member for Corporate Services and Quality Assurance asked who the aforementioned applications belonged to.  It was noted that applications had been submitted by:

 

·        Dereham Windmill (re-submission)

·        Dereham International Club

·        Yaxham Waters Holiday Park

·        The Garage Trust

·        Thetford Bulldogs

·        Iceni Newsletter; and

·        Dereham Church

 

19/13

Q2 and Q3 Performance Reports (Agenda item 8) pdf icon PDF 59 KB

Report of Ian Sherwood, Executive Member for Communications, Organisational Performance, Development & Public Protection.

Additional documents:

Minutes:

The Executive Member for Communications, Organisational Performance, Development and Public Protection presented the report.

 

Members were reminded of the decision to stop using the InPhase Performance Management System asking instead for a bespoke data collection system to be created.  Although work was still in progress performance information had been gathered and had been reported on pages 17 to 34 of the agenda.

 

Options

 

  • To accept the format of the new Cabinet report
  • To make recommendations for changes
  • To do nothing

 

Reasons

 

Reporting against the delivery of the Council’s Corporate Priorities was a statutory requirement.

 

RESOLVED that the contents of the report be noted and the format for future reporting be approved.

20/13

Financial Performance Quarter 3 2013-14 (Agenda item 9) pdf icon PDF 71 KB

Report of Ellen Jolly, Executive Member for Finance & Democratic Services.

Additional documents:

Minutes:

The Executive Member for Finance and Democratic Services informed Members that since the publication of the report guidance had been received in relation to the settlement figures. 

 

The Assistant Director of Finance took Members through the main sections of the report providing information on the forecast full year financial performance for three separate areas in relation to Revenue, Capital and Treasury.

 

The Revenue budgets were showing a forecast under-spend of £414k in the current year and additional efficiencies of £583k, giving overall savings of £997k.  The report was recommending that £716k of these additional efficiencies and under-spends be transferred to the Organisational Development Reserve to be used in future year projects.

 

In terms of business rates there had been a long period of uncertainty in relation to the amounts that could be retained.  Members were informed; however, that the guidelines on how the levy of payments should be calculated had just recently been received.  Referring to Table 1 on page 39 of the agenda, under Funding, the Assistant Director of Finance advised that an additional grant of £531k could be anticipated which, when offset against the levy payment, would mean that the Council would have an additional £291k to be transferred into the Council Tax and Business Rates Reserve. 

 

Pages 39, 40 and 41 highlighted further detail in relation to all variances of which the Assistant Director of Finance said that he would be happy to take questions.

 

Page 43 of the agenda highlighted the efficiency progress that had been based against the original budget approved by Full Council on 28 February 2013.  The figures looked much more favourable in the current financial year.

 

Table 4 on page 44 of the agenda highlighted the budget amendments required to reflect the latest forecasts of spend and income. 

 

Table 5 on page 44 of the agenda highlighted the unallocated Reserve balances.  The balances within the table were funds that could be used for one off ‘invest to save’ projects such as investments for the Transformation Programme and unexpected events to retain a balanced budget going forward.

 

Referring to Section 2 on page 46 of the agenda, Members were informed that a recommendation to carry forward a large amount of the Capital budget was being requested due to the £194,579 previously required for the Trafalgar Wood & Riverside area no longer going ahead.

 

Under the heading Treasury under Section 3 on page 48 of the report, the Assistant Director of Finance was pleased to announce that the sale of the Llandsbanki claims had gone ahead and 97% of the monies had been recovered.  It was noted; however, that this money had already been factored into the balance sheet but now had been turned into ‘real cash’.

 

The Executive Member for Assets & Strategic Development suggested that a further recommendation should be added to the report to take account of the additional £291k funding that needed to be transferred into the Business Rates & Council Tax Reserve which had been a direct result of the information received  ...  view the full minutes text for item 20/13

21/13

Budget, Financial Medium Term Plan and Capital Strategy (Agenda item 10)

Report of Ellen Jolly, Executive Member for Finance & Democratic Services.

Minutes:

It was noted that due to the lateness of the settlement and guidance the Budget, Financial Medium Term Plan and Capital Strategy had been deferred to an additional Cabinet meeting on Wednesday, 19 February 2014.  The meeting would commence prior to the General Purposes Committee meeting.

22/13

Reference from the Overview and Scrutiny Commission (Agenda item 11)

To consider references, if any, from the meeting of the Overview and Scrutiny Commission held on 30 January 2014.

Minutes:

None.

23/13

Next Meeting (Agenda item 12)

To note that the date of the next meeting of Cabinet will be held on Tuesday, 1 April 2014 at 9.30am in the Anglia Room.

Minutes:

As previously mentioned, the arrangements for the additional meeting on 19 February 2014 were noted.

 

The next ordinary meeting of Cabinet would be held on Tuesday, 1 April 2014 at 9.30am in the Anglia Room.