Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

64/13

Minutes (Agenda item 1) pdf icon PDF 110 KB

To confirm the Minutes of the meeting held on 30 July 2013.

Minutes:

The Minutes of the meeting held on 30 July 2013 were confirmed as a correct record and signed by the Chairman.

65/13

Apologies (Agenda item 2)

To receive apologies for absence. 

Minutes:

None.

66/13

Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.

Minutes:

Mesdames M Chapman-Allen and J North and Messrs G Bambridge, P Cowen, P Duigan, R Kybird, M Nairn and M Robinson.

67/13

Chairman's Announcements (Agenda item 6)

Minutes:

Mrs E Jolly was welcomed to her first meeting as an Executive Member.

68/13

Scrap Metal Dealers Act 2013 report (Agenda item 7) pdf icon PDF 82 KB

Report of the Executive Member for Planning, Housing and Public Protection.

Additional documents:

Minutes:

The Executive Member for Planning, Housing & Public Protection presented the report which asked Members to approve the delegated powers in respect of the functions under The Scrap Metal Act 2013.  Additionally, approval was sought for the proposed fees to be charged.

 

It was a requirement of the Scrap Metal Dealers Act 2013 that all local authorities needed to be in a position to receive applications, and to charge a fee for applications from 1 October 2013. The proposed fees had been set out in paragraph 5.5 of the report.

 

There would be two types of licences, one for a site and the other for a mobile collector.  A site licence would be issued by the local authority in whose area a scrap metal site was situated and would require all sites at which the licensee carried on the business as a scrap metal dealer and a site manager would have to be named for each site.  A mobile collector’s licence would authorise the licensee to operate as a mobile collector in the area of the issuing local authority, permitting them to collect any scrap metal as appropriate.  The licence did not permit the collector to collect from any other local authority area.  Section 3 of the Act allowed local authorities, when issuing a licence, to include conditions if the licensee or site manager had been convicted of a relevant offence.

 

Twelve site licences and 26 collectors’ licences would be issued in the Breckland area.

 

The Executive Member for Planning, Housing & Public Protection said that this Act would hopefully eliminate metal theft and stop the ‘scrap for cash’. All Scrap Metal Merchants would have to verify the identity of the person(s) they received metal from by reference to data, documents or other information obtained from a reliable source such as the Passport Service, Driver and Vehicle Licensing Agency or from a bank or utility company.  The payment process was explained.

 

Councillor Bambridge who was the Chairman of the Licensing Committee said that he had spoken to a number of Scrap Metal Dealers and all were pleased with the new legalisation.

 

In response to a question, Members were informed that operators would need a separate licence for each district they covered. It was noted that the fee was for a three year licence.

 

The Executive Member for Internal Services asked the Licensing Manager if he could outline how the charges had been set.  It was explained that a full cost recovery had been carried out.

 

The Executive Member for Communications, Organisational Development & Performance asked about public interaction.  The Executive Member for Planning, Housing & Public Protection advised that a handbook would be distributed to all Members and Parish Councils.  Further to this, the Licensing Manager advised that it was a duty of the local authority to put a Public Notice in the local newspaper and Norfolk Constabulary would be publishing a further notice in a newspaper that covered the whole of Norfolk.  The Overview & Scrutiny Commission Chairman felt that Members should also  ...  view the full minutes text for item 68/13

69/13

Financial Performance Quarter 1 2013-14 (Agenda item 8) pdf icon PDF 68 KB

Report of the Executive Member for Finance & Democratic Services.

Additional documents:

Minutes:

The Executive Member for Finance & Democratic Services presented the report that covered the first quarter from 1 April to June 2013 covering revenue, capital and treasury management.

 

The following key messages were highlighted.

 

Section 1 – Revenue Budget

 

Table 1 detailed the forecast year end position against the budget that had been approved in February 2013.  The forecast saving against the approved budget was expected to be around 4%.  The Council was currently forecasting favourable variances of £664k (see Table 2 for the figures).  The most significant variance had arisen from the assumption that the Council would achieve its performance against the Housing Benefit error threshold.  This had been recognised now rather than having to wait until year end to include in the variances.  Additional efficiencies amounting to £416k had been indentified in 2013-14 of which £126k related to additional commercial property rent from expanding the Council’s property portfolio.  The Council had also renegotiated one of its contracts and a saving against planning application fees of around £193k had been predicted.  The chart on page 28 of the agenda showed that the Council had overachieved in 2013-14; however, additional efficiencies would need to be found through the transformation programme to bridge the gap in future years.  The chart also recognised the budget gap based on the funding gap when the budget was approved by Council back in February 2013; however, it did not reflect the worsening position following the government Spending Round, which would see the gap rise to around £3.5m.  The issues surrounding this would be highlighted during this year’s budget setting.  Table 4 set out the budget virements to be approved.  The first four within the table relating to budgets totalling £339k were being transferred away from services areas and being held in a central code.  An additional government grant of £79k had been received following the setting and would remain in the general fund at this stage.  The grant had been for Efficiency Support for Sparse Areas and returned Revenue Support Grant that had not been needed by government to fund the New Homes Bonus.  Table 5 showed the amount of revenue reserves that the Council had not yet committed for funding future budgets.

 

Section 2 – Capital Budget

 

At this stage of the year the Council was not predicting any significant variances to the approved programme although spend to date only represented 14% of the budget.  Decisions on the LABV project would significantly influence the capital programme.

 

Section 3 – Treasury

 

Deposits were being kept short term to reflect the lack of quality counterparties available to the authority, with the maximum term deposit being one year only.  This reflected relatively low cash yields, although the Council’s deposits continued to outperform the LIBID benchmark.

 

The Executive Member for Finance & Democratic Services also mentioned the Icelandic situation.  Referring to the Icelandic figures highlighted on page 34 of the agenda, the Executive Member for Communications, Organisational Development & Performance asked what percentage these figures represented.  The Assistant Director of Finance  ...  view the full minutes text for item 69/13

70/13

Breckland Community Funding Applications (Standing item) (Agenda item 9)

To consider the grants put forward (if any) from Share Point the on-line grant process.

Minutes:

The Executive Member for Localism, Community & Environmental Services said that there was nothing to report this time but there were many applications coming forward through the new Sharepoint system process.

71/13

Reference from the Overview and Scrutiny Commission (Agenda item 10)

To consider references, if any, from the meeting of the Overview and Scrutiny Commission held on 12 September 2013.

Minutes:

The Overview & Scrutiny Commission Chairman gave a brief overview of what had been discussed at the recent O&SC meeting on 12 September 2013.

 

A full report in relation to Governance & Performance Monitoring had been given by the Deputy Chief Executive and regular updates would be provided.

 

A report had been received from Dereham Town Council in regard to the Memorial Hall.  There were a number of matters outstanding that were Dereham Town Council’s responsibility and not Breckland’s.

 

He advised Members that after many months of trying to get the Utility companies to come to a meeting to discuss the anticipated growth in Breckland, the Scrutiny Officer had been successful in arranging Anglian Water to attend the next meeting on 16 October 2013. 

 

Members had been urged to provide questions (to be emailed to Teresa Smith) in advance of the meeting as this would be an opportunity to get answers about the significant challenges regarding water supply and drainage issues in relation to the Local Development Framework, and how they were preparing to meet future demands.

72/13

Member Development Panel (for information) (Agenda item 11) pdf icon PDF 60 KB

To note the Minutes of the meeting held on 25 July 2013.

Minutes:

The Minutes of the Member Development Panel meeting held on 25 July 2013 were noted.

73/13

Next Meeting (Agenda item 12)

To note that the date of the next Cabinet meeting will be held on Tuesday, 29 October at 9.30am in the Anglia Room, the Conference Suite, Elizabeth House, Dereham.

Minutes:

The arrangements for the next meeting on Tuesday, 29 October at 9.30am in the Anglia Room were noted.

74/13

Exclusion of Press and Public (Agenda item 13)

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act”.

Minutes:

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act.

75/13

Breckland Local Asset Backed Vehicle Procurement Phase (Agenda item 14)

Report of the Executive Member for Assets & Strategic Development.

Additional documents:

Minutes:

An overview of the LABV project was provided by the Executive Member for Assets & Strategic Development.  .

 

The core members of the Project Team were introduced. 

 

The Asset & Property Manager highlighted various issues and risks to be considered.

 

The options and reasons for the recommendations made available to Members were detailed in the report.

 

A number of amendments to the recommendations were agreed.

 

RECOMMEND to Council that subject to the amendments, the recommendations as listed in the report be approved.