Agenda and minutes

Venue: Norfolk Room, The Committee Suite, Elizabeth House, Dereham

No. Item


Minutes (Agenda item 1) pdf icon PDF 149 KB

To confirm the Minutes of the meeting held on 20th July 2010.


a)           Civil Parking Enforcement (CPE) (Minute No. 75/10)


The Overview & Scrutiny Chairman asked Members to recall a major concern raised by him at the Cabinet meeting with regard to parking enforcement.  He wished for it to be noted that any future arrangements Breckland entered into with a partner external agency clamping enforcement should be avoided”.


b)           Adoption


Subject to the above correction, the Minutes of the meeting held on 20 July 2010 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda item 2)

To receive apologies for absence. 


Apologies for absence were received from Mr W Nunn and Mr A Stasiak.


Declaration of Interest (Agenda item 4)

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda. The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is a personal or prejudicial interest.


Mark Kiddle-Morris declared a personal interest in agenda item 7 with regard to him being Ward Member for East Lexham and a Member of the Grant Panel.  He had not attended the meeting where the grant to install a new basket swing in the village play area had been agreed.


Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.


Cllr C. Bowes, Mrs D. Irving, Mrs L. Turner, Mr P. Cowen, Mr P. Duigan and

Mr R Goreham.


Chairman's Announcements (Agenda item 6)


Mr T Huggins, the new Chief Executive for both Breckland Council and South Holland Council, was welcomed to his first meeting of the Cabinet.


Match Funding Grant Panel Report Round 2 2010 (Agenda item 7) pdf icon PDF 87 KB

Report of the Executive Member for the Communities & Benefits Portfolio (Adrian Stasiak).


The Assistant Director for Comms and Communities presented the report and summarised the funding recommendations and decisions that had been made by the Grant Panel at its meeting on 9 July 2010.


Grants had been awarded under the Match Funding scheme, Pride in Breckland, Access Arts, Activity and Gifted and Talented Grants schemes.


It was noted that the deadline for applications for the next Panel meeting was 8 October.  The next meeting had been arranged for Friday, 22 October 2010.


The Chairman was impressed with the wide range of awards given and hoped with the forthcoming budget cuts that this type of service could continue.  He congratulated the Officers involved.


A Member was really pleased that the applications had come from people and organisations from across the district.  She felt that the talent within Breckland was magnificent and should be supported.


The report was otherwise noted.


Future Jobs Fund - Funding Award (Agenda item 8) pdf icon PDF 88 KB

Report of the Executive Member for the Communities & Benefits Portfolio (Adrian Stasiak).

Additional documents:


The Director of Community Services presented the report which recommended that Members accepted the Future Jobs Fund Award of £52,000 to the Breckland Partnership from Norfolk County Council.


The ‘Future Jobs Fund’ was a fund of circa. £1 billion to support the creation of 150,000 short term jobs (6 months) between October 2009 and April 2011.  It was targeted at long term unemployed young people and others who faced significant disadvantage in the labour market.


The funding must be spent over two years and was being run by the Department for Work and Pensions (DWP) in partnership with the Department for Communities and Local Government (CLG).  Norfolk County Council was the lead organisation in Norfolk for the application and distribution of funds.


The ‘future jobs’ fund contribution for each job would not exceed £6500.


The Chairman asked how suitable candidates had been identified. In response, Members were informed that Job Centre Plus had put names forward for Breckland Council to interview.  The jobs were for those who had recently left full-time education and were looking for opportunities to improve themselves.  The successful candidates would be able to take part in Breckland Council training courses and would be employed to primarily assist in delivering the Green Agenda, environmental and Pride in Breckland projects. By the end of the six month contracts the persons involved would have gained a wealth of experience that would assist them greatly in obtaining future employment.


The Opposition Leader queried the unemployment hotspots mentioned in the report and asked if Officers knew where these hotspots were.   The Director of Community Services did not have the information to hand but would find out and pass it on.




To accept or not accept the ‘Future Jobs Fund’ award of £52,000.




The Future Jobs Fund offers an opportunity to:


  • Improve the employability of long-term unemployed young people in Breckland.
  • Further enhance the successful Pride in Breckland programme.
  • Enable workforce and skills development.


The successful bid would provide an opportunity for young people to gain valuable work experience and skills in the district and would leave the individuals better placed to find permanent employment.


The Future Jobs Fund would give the Breckland Partnership and Breckland Council an opportunity to support young people in the district who were in a disadvantageous position in obtaining work or work experience in the current economic climate.


RESOLVED that the Future Jobs Fund award of £52,000 to the Breckland Partnership from Norfolk County Council be accepted.


ICT Security Policy (Revised) (Agenda item 9) pdf icon PDF 79 KB

Report of the Executive Member for the Corporate Development & Performance Portfolio (William Smith).

Additional documents:


The report informed Members of the revised ICT Security Policy (2010) which now took into consideration mobile devices, Social Media policy, remote access approvals and Government Connect obligations.


The Head of ICT pointed out that the paper was broadly the same as in 2004, apart from the aforementioned changes, and had been prepared in conjunction with Unison.


The Chairman stated that the Council had no choice in this matter as it was a Policy that it had to have.




To accept or not accept the revised ICT Security Policy.




The Authority would be at some risk without an updated security policy especially if accurate records of acknowledgement were not kept.  Signing off the 2010 version will allow a structured rollout to all staff to take place, and for an electronic record of acknowledgement to be maintained.  This will protect the authority from potential claims of ignorance around obligations when using ICT equipment, and should raise awareness of good practice of security principles and practice.


RECOMMEND to Council that the revised ICT Security Policy, allowing the Authority to reissue to staff and achieve sign off of the document by all staff and Members, be accepted.


Proposed Transfer of Land at Ramsey Close, Thetford to Thetford Town Council (Agenda item 10) pdf icon PDF 81 KB

Report of the Executive Member for the Economic & Commercial Portfolio (Mark Kiddle-Morris).

Additional documents:


This item had been withdrawn and would be included in the second tranche of Active Land Management.


The Executive Member for the Economic and Commercial Portfolio had been in contact with the Ward Member who had been concerned about the funding on offer from the Healthy Living Town project which could be at risk if a site was not found imminently.  Members were informed that there would be no loss of funding providing an allotment site could be found.


Street Naming in Mattishall (Agenda item 11)

A small development is being built in Mattishall consisting of six properties, four of which are on a new street.  A street naming dispute between the developer and the Parish Council has arisen and a decision was required on the 12th August 2010 by the Director of Corporate Resources in the absence of the interim Chief Executive.


It was agreed that the street be named “Middleton Close” and in accordance with Officer delegations (Part E1, paragraph 9(g)) the decision was confirmed by the Leader of the Council as an urgent action given the timescales required.


Members are asked to note the decision.


The Deputy Chief Executive presented the statement for information which was duly noted.


Reference from the Overview and Scrutiny Commission: 2 September 2010 (Agenda item 12) pdf icon PDF 60 KB

To consider references, if any, from the meeting of the Overview and Scrutiny Commission held on 2 September 2010.


Members were asked to consider the final report of the ARP Joint Scrutiny Task & Finish Group.


The Overview & Scrutiny Commission Chairman stated that the Commission had been through a very substantive process in discussing this matter. He drew Members’ attention to the recommendations of which he felt a number of these would have a direct bearing on the shared services arrangements with South Holland.


He pointed out that the purpose of Scrutiny was not always to identify failure but was there to identify success.  He endorsed the comments made by the Commission and urged Cabinet to accept the recommendations.


The Chairman felt that it was very important for the blended pay scheme to continue. 


A concern was expressed about the continual growth of ARP and of the geographical locations of the shared services authorities.   More information was required on the optimal size cluster as the partnership expanded.












1)           the ARP model method of working with partner authorities be served as a function for other areas of joint authority service provision;


2)           the risk register be considered at each meeting of the ARP Joint Committee;


3)           the expertise of key staff be recognised to ensure that the Partnership did not become over-reliant on these staff and, protocols be put in place to deal with the management of staffing levels and be included within the partnership’s risk register;


4)           a full integration of support services in the light of continuing sustained growth be undertaken by the ARP;


5)           where practicable polices and procedures across the partner authorities be standardised to ensure the maximisation of achieving efficiencies and savings;


6)           the undertaking of internal auditing, direct debit dates and write-offs be streamlined between the partner authorities; and


7)           the application of the blended pay scheme be continued and monitored and the positive benefits of this type of pay scheme be replicated to partner authorities as a “best practice” example.


Anglia Revenues and Benefits Partnership: 26 August 2010 (Agenda item 13)

Report of the Special Meeting of the Joint Committee held on 26 August 2010.

Additional documents:


a)           Proposal to Agree ICT Provision (Minute No. 48/10)


It was agreed that this matter would be discussed in private session in conjunction with Agenda item 17 (see Minute No. 99/10 below).


b)           Adoption


RESOLVED that the Minutes of the Anglia Revenues and Benefits Partnership meeting held on 26 August 2010 be adopted.


Business Improvement Sub-Committee: 6 July 2010 (Agenda item 14) pdf icon PDF 86 KB

To adopt the Minutes of the Business Improvement Sub-Committee meeting held on 6 July 2010.


RESOLVED that the Minutes of the Business Improvement Sub-Committee meeting held on 6 July 2010 be adopted.


Next Meeting (Agenda item 15)

To note that the date of the next meeting of Cabinet will be held on Tuesday, 19 October 2010 at 9.30am in the Norfolk Room.


It was noted that the next meeting of the Cabinet would be held on Tuesday, 19 October 2010 at 9.30am in the Norfolk Room.


Exclusion of Press and Public (Agenda item 16)

To consider passing the following resolution:


“That under Section 100(A) (4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act”.




RESOLVED that under Section 100(A) (4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act.


IT Service Contract (Agenda item 17)

Report of the Executive Member for the Corporate Development & Performance Portfolio (William Smith)


The Steria Contract is also being discussed at a Special Meeting of the Audit Committee.


Members are asked to consider references, if any, from this meeting held on Thursday, 26 August 2010.


The Head of ICT presented the report which informed the Cabinet on the preferred approach at the end of the IT Service Contract.


In response to a question in relation to the amount of savings that could be made, the Head of Finance explained that the figures quoted were not incorrect but would not be committed to the budget at this stage as further due diligence work was required, as some of the savings would need to be shared with ARP partners.  ICT would be providing further figures in due course.


The Chairman pointed out that this matter had been discussed at a Special Meeting of the Audit Committee where a full debate had taken place; therefore, the Cabinet should endorse the Officers recommendation.




See report.




See report.


RECOMMEND to Council that the proposed recommendation be accepted.


Proposal to Agree the Provision of ICT (Agenda item 13)


Proposal to Agree the Provision of ICT (Minute No. 48/10)


This item was considered in private session due to the sensitivity and financial aspects of the report.


RECOMMEND to Council that the recommendations be accepted, subject to approval by the Partner Councils.