Agenda and minutes

Venue: The Anglia Room, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

17.

Minutes (Agenda item 1) pdf icon PDF 103 KB

To confirm the Minutes of the meeting held on Tuesday, 13 January 2009.

Minutes:

The Minutes of the meeting held on 13 January 2009 were confirmed as a correct record and signed by the Chairman.

18.

Declaration of Interest (Agenda item 4)

Members are asked at this stage to declare any interests pertinent to items on this agenda. The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is a personal or prejudicial interest.

Minutes:

Messrs P. Cowen and G. Bambridge declared personal interests in Agenda item 15 by virtue of their professions in practice in the District.

 

Mr A Joel declared a personal interest in Agenda item 8 by virtue of him being a member of Old Buckenham Parish Council.

19.

Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.

Minutes:

Messrs G Bambridge, B Borrett, P Cowen, P Duigan, K Gilbert, R Goreham, P Hewett, A Joel, M Kiddle-Morris, J Labouchere and M Spencer and Mesdames E Gould, D Irving and P Spencer.

20.

Treasury Management and Investment Strategy (Agenda item 7) pdf icon PDF 78 KB

Report of the Executive Member for the Governance Portfolio (Lady K Fisher).

Additional documents:

Minutes:

The Executive Member for Governance reported that Iceland’s assets had been frozen by English courts.  Breckland Council was also aware of its exposure to the Irish banks situation and had transferred funds from its instant access accounts to other banks.  Members were made aware that a Capital Working Group had been set up to deal with risk and monitoring procedures.

 

The Assistant Director for Governance presented the report and explained that the treasury management service was an important part of the overall financial management of the Council’s affairs and that it was a regulatory requirement under the Local Government Act 2003.

 

The market uncertainty that had occurred in the second half of 2008 had reinforced the need for Councils to ensure that it had adopted a security-biased approach to its investment strategy.  Such an approach was in line with the fundamentals of local authority investing – security first, liquidity second and yield (although important) third.

 

The following important security-biased approach changes had been implemented as suggested by the Council’s advisers:

 

  • Raising the minimum credit ratings for counterparties
  • Removing the lower limit category
  • Reducing the period that the Council would normally invest to reduce exposure

 

Another area of change that was highlighted included lending to other authorities; some interest had been expressed.

 

As far as the banking situation was concerned, the Assistant Director for Governance explained that the Icelandic legal system was being tested to assess whether Breckland Council had preferential creditor status and the Irish Sovereignty had been placed under watch.

 

In relation to performance it was the Council’s intention to have as much money at the end of the year as it had at the start.

 

Referring to page 37 of the report, TMP 11 - Use of External Service Providers, the Opposition Leader felt that a particular sentence under this heading was contradictory to what the Council was proposing under Agenda item 15 (Externalisation of Planning and Building Control).  The Chairman reminded Members that the Council already used many external providers such as Serco and Steria.

 

Options

 

1)           To approve the recommendations as detailed in paragraph 2 of the report.

 

2)           Not approve the recommendations as presented in paragraph 2 of the report and make amendments.

The reason for the recommendation was to comply with the Local Government Act 2003.

 

RECOMMEND that the Council:

 

1)           approve the Prudential Indicators as Limits for 2009/10 to 2011/12;

 

2)           approve the Minimum Revenue Provision (MRP) Statement which sets out the Council’s Policy on MRP;

 

3)           approve the Treasury Management Strategy for 2009/10; and

 

4)           approve the Investment Strategy 2009/10.

21.

Old Buckenham Play Area Match Funding (Agenda item 8) pdf icon PDF 88 KB

Report of the Executive Member for the Communities Portfolio (Stephen Askew).

Additional documents:

Minutes:

The Community Development Officer presented the report which concerned a request for £12,000 Capital Match Funding towards the development of a new junior play area in the village of Old Buckenham.

 

Members were informed that the project was exclusive of VAT.  A revised Proforma B had been circulated.

 

Mrs K Talbot on behalf of Old Buckenham Parish Council was in attendance.  She spoke about the amount of support that had been received from local residents for the project.  The play area would be designed to accommodate children and young people of all abilities.  If approved this would provide a positive message to future funders.  She thanked Breckland Council for its support.

 

The Executive Member for the Communities Portfolio praised the residents of Old Buckenham for what they had achieved for the village and urged Members to support the project.

 

The Ward Member explained that this project met with the Council’s priorities.  He pointed out that this particular part of the Green had been a play area since the early 1970s.  The Parish Council Working Party had consulted with schools and residents in the area and had been hugely supported.  The play equipment provided would be both exciting and challenging for all ages and for youngsters with disabilities.

 

The Executive Member for the Transformation Portfolio strongly supported initiatives such as these and highlighted the fact that 97% of the questionnaires sent to residents had been returned.

 

The Chairman conveyed his thanks to the members of Old Buckenham Parish Council.

 

The options were as follows:-

 

1)           Approve the application for funding, subject to offer letter conditions.

 

2)           Award funding at a reduced level.

 

3)           Reject the application for funding.

 

The reason for the recommendation was that Old Buckenham Parish Council had developed a sound community project based on consultation and research within the local community.  There had been clear evidence of support from the community for this project.

 

RESOLVED that a Capital Match Funding sum of £12,000 towards the Old Buckenham play area be approved, subject to:

 

1)           a maximum sum of £12,000 or 30% of the cost of the project, whichever is the lower;

 

2)           confirmation of the total cost of the project;

 

3)           the balance of all other funding being confirmed;

 

4)           funding being allocated from the 2008/09 Match Funding Reserve.

22.

Hockering: Breckland Council-owned Land at Manor Close (Agenda item 9) pdf icon PDF 83 KB

Report of the Executive Member for the Economic and Housing Portfolio (Paul Claussen).

Additional documents:

Minutes:

The Assistant Director for Services presented the report which concerned a request for transfer of ownership of Council-owned land to Hockering Parish Council.

 

The land in question did not have development potential and if the request was approved a covenant would be imposed to restrict the land for amenity purposes only.

 

The Leader felt that this request fitted well within the Council’s priorities.

 

Option 1

 

That the Council-owned land at Manor Close, Hockering be transferred, at nil consideration, to Hockering Parish Council, subject to a covenant being imposed restricting the use to amenity purposes only and that the legal costs associated with such a transfer be borne by Hockering Parish Council.

 

Option 2

 

That the Council-owned land at Manor Close, Hockering be transferred, at or above the District Valuer’s valuation, to Hockering Parish Council, subject to a covenant being imposed restricting the use to amenity purposes only and the legal costs associated with such a transfer be borne by Hockering Parish Council.

 

Option 3

 

That the Council-owned land at Manor Close, Hockering be sold on the open market; thus receiving a minimum income of £1,200.00 plus VAT.

 

Option 4

 

That the Council-owned land at Manor Close, Hockering remains within Breckland Council’s ownership.

 

Reasons

 

Hockering Parish Council felt that this piece of land was an important amenity area in Hockering and could provide much enjoyment for the Parish.

 

If approved, the Parish Council would be responsible for future maintenance of the area.

 

RESOLVED that

 

1)           the transfer of Council-owned land at Manor Close, Hockering to Hockering Parish Council be approved at nil consideration;

 

2)           a covenant be imposed restricting the use of the land to amenity purposes only; and

 

3)           the legal costs associated with such a transfer be borne by Hockering Parish Council.

23.

Thompson: Breckland Council-owned Land adjacent to No. 1 School Road (Agenda item 10) pdf icon PDF 87 KB

Report of the Executive Member for the Economic and Housing Portfolio (Paul Claussen).

Additional documents:

Minutes:

The Assistant Director for Services presented the report which he felt was slightly more complicated due to Flagship Housing Group being under the impression that it already owned the land adjacent to No. 1 School Road, Thompson.  If approved the land in question would enable Flagship to link it in with its proposals to develop the site at Nos. 1 and 2 Airey Houses (land within Flagships ownership).  A bungalow would be built on the land adjacent to the site for the current tenants living at no. 2.

 

The Ward Member fully endorsed the proposal.

 

Option 1

 

That the Cabinet agree to sell the land adjacent to No. 1 School Road, Thompson to Flagship Housing Group at a consideration of £5,000.00; thus contributing the sum of £10,000.00.

 

Option 2

 

That the land adjacent to No. 1 School Road, Thompson be sold on the open market.

 

Option 3

 

That the land adjacent to No. 1 School Road, Thompson remains within Breckland Council’s ownership.

 

Reasons

 

To sell the land at a consideration below the District Valuer’s recommended minimum level would assist Flagship Housing Group to provide an affordable bungalow in Thompson.

 

The proposed provision of this bungalow was to accommodate someone within Thompson following the demolition of their existing property.  This bungalow, would also in the future, be accommodated by someone with a local connection to Thompson.

 

RESOLVED that the land adjacent to No. 1 School Road, Thompson be sold to Flagship Housing Group at a consideration of £5,000.00; thus Breckland Council to contribute the sum of £10,000.00.

24.

Carbrooke: Breckland Council-owned Land between Mill Lane and Muriel Way (Agenda item 11) pdf icon PDF 88 KB

Report of the Executive Member for the Economic and Housing Portfolio (Paul Claussen).

Additional documents:

Minutes:

The Assistant Director for Services presented the report which concerned a request to transfer over 50% of Council-owned land between Mill Lane and Muriel Way, Carbrooke to Flagship Housing Group.

 

Members were informed that records indicated that part of the land in question had been licensed to the occupiers of the Old Chapel in Mill Lane.  The Council’s Land Management Officer was currently in discussions with the licensees regarding the proposed purchase of the land.

 

Flagship Housing Group wished to acquire part of the land to allow the construction of two, three bedroom houses for social rent, subject to grant funding being available.

 

The Opposition Leader was not at all keen to turn this particular piece of open space into housing.  He asked whether this land had any amenity value and further asked whether the Parish Council had been consulted.   In response, the Assistant Director for Services advised that he was confident that the Parish Council had been consulted as there was a process in place that had to be followed for all land purchases.  The Development Services Manager pointed out that the planning application for this particular site had been approved at the recent Development Control Committee meeting subject to a legal agreement being imposed that the land could only be developed for social housing.  Members were informed that the Parish Council was well aware of the proposal.  The Chairman agreed that the process mentioned above included statutory consultees; the Parish Council and the Ward Member being two of them. It was agreed that a copy of the procedure would be forwarded to the Opposition Leader for information.  The Chief Executive asked if this information could be included in all future reports.

 

Option 1

 

That Cabinet agree to transfer Council-owned land between Mill Lane and Muriel Way, Carbrooke to Flagship Housing Group and agree to contribute the value of this land (£50,000.00) to Flagship Housing Group for the provision of two affordable dwellings.

 

Option 2

 

That Cabinet agree to transfer Council-owned land between Mill Lane and Muriel Way, Carbrooke to Flagship Housing Group and agree to contribute the value of this land (£50,000.00) to Flagship Housing Group for the provision of two affordable dwellings subject to the simultaneous transfer of the adjacent remaining land to Mr Muller and Ms Harris of The Old Chapel, Mill Lane, Carbrooke.

 

Option 3

 

That Cabinet agree to transfer Council-owned land between Mill Lane and Muriel Way,        Carbrooke to Flagship Housing Group at or above the District Valuer’s valuation.

 

Option 4        

 

That Cabinet agree to exercise right to end the garden licence on part of this land and          re-open negotiations with Anglian Water with a view to a joint sale on the open market.

 

Option 5        

 

That the Council-owned land between Mill Lane and Muriel Way, Carbrooke be retained in Breckland’s ownership.

 

Reason

 

This was an opportunity for the Council to dispose of an area of vacant land and contribute towards the provision of two affordable dwellings in the Parish of Carbrooke.

 

RESOLVED that  ...  view the full minutes text for item 24.

25.

Policy for Local Land and Property Gazetteer incorporating Street Naming and Numbering (Agenda item 12) pdf icon PDF 80 KB

Report of the Executive Member for the Planning and Environment Portfolio (Ann Steward).

Additional documents:

Minutes:

The Environmental Planning Manager presented the report which introduced a revised Street Naming and Numbering (SN&N) and Local Land and Property Gazetteer (LLPG) Policy for the Council.

The supporting documents that had been attached to the report included the Policy and the issues that had arisen from the meeting of the Overview and Scrutiny Commission held on 4th September 2008.  These issues had been investigated and had been set out in Appendix B of the report.

The Environmental Planning Manager explained that this revised Policy, if approved, would prevent street names being repeated and all information would be linked to a mapping system.

The Chairman of the Overview & Scrutiny Commission said that the report had been well debated at the meeting on 12th February and urged the Cabinet to adopt the LLPG & SNN Policy.

The Executive Member for Planning and the Environment Portfolio conveyed her thanks to the Environmental Planning Team for a timely and difficult piece of work.

Options

 

1)           Members adopt the LLPG & SNN Policy and Members approve solutions to all issues 1, 2, 3, 4, 5, 6 & 7 of appendix B (attached to the report)

2)           Members adopt the LLPG & SNN Policy and Members approve solutions to issues 1, 2, 3, 5, 6 & 7 of appendix B (attached to the report) but insist that Post Codes are included on street name plates.

3)           Members adopt the LLPG & SNN Policy and Members approve solutions to issues 1, 2, 3, 4, 6 & 7 of appendix B (attached to the report) but insist that shops/businesses display their premise number.

4)           Members adopt the LLPG & SNN Policy and Members approve solutions to issues 1, 2, 3, 6 & 7 of appendix B (attached to the report) but insist that Post Codes are included on street name plates and that shops/businesses display their premise number.

5)           Members DO NOT adopt the LLPG & SNN Policy and Members DO NOT approve the “LLPG_SNN Solutions to OSC Issues” (see appendix B attached to the report).

 

Reason

 

The reason for recommending option 1 of the report was that it would address and resolve the issues listed in paragraphs 3.2.1 and 3.2.3 of the report inclusive.

 

RESOLVED that the Local Land and Property Gazetteer and the Street Naming and Numbering Policy be adopted subject to the solutions to the issues raised by the Overview & Scrutiny Commission being incorporated as set out in Appendix B of the report.

26.

Quarter 3 Governance and Performance Monitoring Report (Agenda item 13) pdf icon PDF 325 KB

Report of the Executive Member for the People First Portfolio (Theresa Hewett).

Minutes:

The Executive Member for the Performance & Communications Portfolio commended the report to the Cabinet and drew Members’ attention to the achievements on pages 86 and 87.  She congratulated the Policy and Performance team for such a user friendly report that recorded the Council’s performance against measureable targets.

 

The report detailed how well the Council was using its resources to deliver value for money as well as better sustainable outcomes for local people.  It had been structured into four themed sections: Managing Finances, Managing Performance, Governing the Council, and Our People.

 

The Policy and Performance Manager provided Members with an overview of the report.

 

The Executive Member for the Economic and Housing Portfolio drew attention to page 87 of the report.  He identified that this was the trading part (ARPT) of the Anglia Revenues Partnership that had won the contract.  He felt that although the report reflected how well the day job was going it would benefit from including income generated through grant applications in the Finance section as this was an area that the Council was very successful at and supported the delivery of services.

 

The Chairman conveyed his compliments to the Performance Team on a much clearer format which could be used as a tool to drive performance forward.

 

The report was noted.

27.

Business Competition (Agenda item 14) pdf icon PDF 86 KB

Report of the Executive Member for the Economic and Housing Portfolio (Paul Claussen).

Additional documents:

Minutes:

The Economic Development Officer presented the report which concerned a request to deliver a new business competition pilot aimed at start ups or early stage businesses.  The competition winner would be provided with a Breckland Council owned business unit fully paid for up to 12 months and the second prize winner would receive the same, but for six months.

 

The report requested the funding for the project and Executive Member delegation to authorise the project criteria and guidance.

 

Members were informed that Breckland’s business premises were currently 94% let and the winners of the competition would be able to choose a unit of their choice.  The project, which would be based on the TV programme Dragon’s Den, would be quite challenging but would provide the Council with positive publicity. Mentoring and advice to the winners would be provided by Business Link.

 

Not only would the competition provide support for the aforementioned businesses, but it would also provide a much needed marketing boost for the Commercial Property portfolio.

 

If approved, it was expected that the project would be fully developed and presented to the Executive Member by the end of February ready for the project to commence in March.  It was anticipated that the final presentation event and winner announcement would be at the end of August/early September 2009 which in turn would allow the winners to move into their units by November.

 

The Executive Member for the Economic and Housing Portfolio fully endorsed this initiative as it showed that Breckland Council was supporting its people. 

 

A Member was in strong support of the project as he felt that it was very important for the Council to be seen to promote entrepreneurism and opportunism. He also felt that it was important that Breckland stayed engaged with young people.

 

The Chief Executive explained that this initiative was not only about promoting small businesses; it was about showing that Breckland Council cared for and supported its smaller business clientele. The project would also assist by promoting the Council’s business units and increasing revenue.

 

The Leader of the Opposition also supported the scheme.  He felt that it showed that in these times of economic peril there were still opportunities to be had.  This project would be money well spent.  He did suggest, however, that the Council should have a facility on its website that could be linked up to the Norfolk County Council’s debt advice page. He conveyed his thanks to the Council’s Economic Development team which he felt was excellent.

 

Options

 

1)           To release £30,000 from the LABGI Reserve to deliver the project and to provide the Portfolio Executive Member the delegation to authorise the project criteria and guidance once this has been developed by the Economic Development/Asset Management teams.

 

2)           Not to authorise the release of funds and the project will not be delivered.

 

Reasons

 

·              The project should proceed for the following reasons:

·              To demonstrate Breckland Council promotes innovation and entrepreneurship within its business community.

·              To promote positivity during the period  ...  view the full minutes text for item 27.

28.

Proposed Externalisation of Planning and Building Control (Agenda item 15)

Report of the Executive Member for the Business Transformation Portfolio (William Smith).

 

To consider outstanding contractual issues as requested at the Council meeting held on 29 January 2009 (Council Minute No. 08/09 refers).

 

Members are requested to bring to the meeting their copy of the Planning and Building Control report (spare copies will be available on the day).

Minutes:

Further to the Council meeting held on 29 January 2009, Cabinet were asked to consider outstanding contractual issues and to decide whether or not to accept the recommendation to go ahead with the proposed externalisation of Planning and Building Control in principle.

 

The Executive Member for the Transformation Portfolio gave a broad overview of the matter, reminding Members that this proposal was a manifesto commitment and that the matter had been incorporated into both the Business and Annual Delivery Plans He conveyed his thanks to the Deputy Chief Executive, the staff involved and Members of the Appraisal Panel for all their hard work and commitment thus far, in what had been a very long drawn out process.  He commended the synergy of approach to discussions and added that the whole consultation process had been open.

 

He highlighted the fact that to ensure that the benefits to the Council were maximised any contract entered into had to be viable.  There was still much work to be done.  The Executive Member for the Transformation Portfolio concluded by saying that, subject to the Deputy Chief Executive resolving any outstanding contractual issues, he was personally satisfied that the key criteria had been, or would soon be, met.

 

The Executive Member for the Planning and Environment Portfolio said that, as Chairman of the Appraisal Panel, it had been vital that all concerns had been taken into account and addressed.  The Panel had met on three occasions; the first meeting had comprised a visit to Salford with the opportunity to consult with Capita staff there, as well as Members across all parties.  It was felt to have been very worthwhile and an excellent opportunity for discussion on various points, including:

 

  • Staff issues – 100% of the relevant Salford staff had been seconded across to Capita with generally positive results, particularly in terms of motivation and quality of performance.  Overall it was felt that there had been good opportunities for career development.

 

  • LDF: Salford representatives had been very complimentary about their experience of working with Capita on major projects.  It was likely that Capita’s in-house experience would benefit Breckland.  The Executive Member pointed out that there were many major projects coming up in the near future that Breckland staff had indicated that they would not be able to manage without Capita.

 

  • IT/Phone Support – There had been concerns about proposals for viewing on-line planning applications and of compatibility with the Council’s current IT systems. However, key Council staff had confirmed that they did not anticipate any problems – indeed, such improvements would be generally beneficial. Phone calls would still remain in-house and would be taken by Breckland staff. 

 

  • Policies/Member Access – Policies would continue to be set by Members and it had been made very clear from the Salford experience that Members would still have ample input.  Member access to staff would essentially be the same and this was being considered as part of the contract.

 

The Executive Member for the Planning and Environment Portfolio concluded  ...  view the full minutes text for item 28.

29.

References from the Overview and Scrutiny Commission (Agenda item 16) pdf icon PDF 71 KB

To consider references, if any, from the meeting of the Overview and Scrutiny Commission held on 12 February 2009.

Minutes:

a)           Policy for Local Land & Property Gazetteer (LLPG), incorporating Street Naming and Numbering (SNN)

 

This matter had been discussed under Minute No.25/09 above.

 

b)           The Procurement of a New CCTV Service

 

This matter was discussed under Minute No. 31/09 below.

30.

Next Meeting (Agenda item 17)

To note that the date of the next meeting of Cabinet will be held on Tuesday, 7 April 2009 at 9.30am in the Norfolk Room, Conference Suite, Elizabeth House, Dereham.

Minutes:

The next meeting of the Cabinet would be held on Tuesday, 7 April 2009 at 09.30am in the Norfolk Room.

31.

The Procurement of a new CCTV Service (Agenda item 19)

Report of the Executive Member for the Communities Portfolio (Stephen Askew).

Minutes:

The Strategic Director for Services presented the report which provided Members with the results of the procurement of a new CCTV Services contract.  It recommended that, subject to the agreement of all the commercial terms and negotiations to the satisfaction of the Council, and with the satisfactory signing and completion of all contract documentation, the contract be awarded to Advance Monitoring Solutions Limited (AMS).

 

Members’ attention was drawn to paragraph 3.2.4 of the report which highlighted the high level of innovation and technology that AMS could provide.

 

The Executive Member for the Communities Portfolio explained that this work had been undertaken to improve the service that the Council currently had.  The existing equipment was nearing the end of its life and needed to be replaced.  The new cameras, unlike the current cameras, would be portable and therefore would be used across the District.  He urged Members to support the proposal.

 

The Chairman of the Overview & Scrutiny Commission said that at its meeting the recommendation had been endorsed as it was seen to be a very good system.

 

The Executive Member for the Transformation Portfolio welcomed the extension of these facilities into rural areas and was very grateful to the Overview & Scrutiny Commission (O&SC) for considering the protocols.  He requested that very tight protocols should be drafted by the O&SC and that it be rigorously scrutinised.

 

In response to a concern with regard to the cameras having sound recording facilities, the Community Safety Officer explained that this facility would be switched off and would only be used if and when required, such as when a serious crime was being committed.

 

The Executive Member for the Economic and Housing Portfolio felt that this was absolute ‘cutting edge’ technology.  The contract, if approved, would make Breckland Council the leading CCTV operator in the Country.  He asked whether CCTV could be allied to the Council’s ICT structure.

 

Options

 

1)           Subject to the agreement to all commercial terms as identified in Appendix A of the report, and subsequent signing and completion of the contract documentation, the Council award the CCTV Services contract to AMS.

 

2)           Not to approve the award of the contract to AMS.

 

Reasons

 

The existing CCTV equipment was nearing end of life and becoming difficult and increasingly expensive to support.

 

The new system supported the Council’s priorities in terms of community safety, tackling environmental crime and ambitions of an entrepreneurial Council.

 

RESOLVED that

 

1)           subject to the agreement to all commercial terms as identified in Appendix A of the report and subsequent signing and completion of contract documentation, the CCTV Services contract be awarded to Advance Monitoring Solutions Limited (AMS); and

 

2)           delegated authority be given to the Strategic Director for Services to:

 

a)           negotiate and resolve all matters outstanding as identified in Appendix A of the report; and

 

b)           proceed with the formal award of contract.

32.

Exclusion of Press and Public (Agenda item 18)

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act 1973, the press and the public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act”.

 

PART B – ITEMS FROM WHICH THE PRESS AND THE PUBLIC ARE EXCLUDED

Minutes:

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the disclosure of exempt information as defined in paragraph 3 of Schedule 12A to the Act.

33.

Infrastructure Works at Victory Park, Attleborough (Agenda item 20)

Report of the Executive Member for the Economic and Housing Portfolio (Paul Claussen).

Minutes:

The Assistant Director for Services informed Members that the additional funding to enable the infrastructure works to be completed was no longer required.

 

The detail as to how this had transpired was explained.

 

The information was noted.