Agenda and minutes

Venue: Norfolk Rooms, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes pdf icon PDF 61 KB

To confirm the Minutes of the meeting held on 17 October 2012.


The Minutes of the meeting held on 17 October 2012 were confirmed as a correct record and signed by the Chairman.


Non-Members Wishing to Address the Meeting

To note the names of any non-members who wish to address the meeting.


Mr Ejike Ndaji, Trainee Solicitor, Overburys Solicitors was in attendance for training purpose only.  A representative from the local Press was present.


Hearing Procedures pdf icon PDF 51 KB


The procedure was noted.


Application for Consent to place tables and chairs on the Highway pdf icon PDF 62 KB

Report of the Assistant Director of Commissioning.

Additional documents:


The Hearing was heard in accordance with the Council’s agreed procedure, and took place in the presence of the applicant, J. D. Wetherspoons Ltd Area Manager and an Objector, along with the Licensing Officer and Mr P Mason, the Council’s Solicitor. 


The Chairman made introductions and explained the procedures to the applicant.


Rowland Wilson, Licensing Officer presented the report which was to determine an application by The Romany Rye, 1 Church Street, Dereham,  to place table and chairs on the Highway under S.115E Highways Act 1980.


Shashana Brackenbury, Area Manager, Wetherspoons, tabled photographs of furniture which showed where they would be located inline with the building which were shown to all Members.  When asked what arrangements had been considered to offer protection to waiting staff with regard to pedestrians going past, she explained that in some of their other establishments temporary barrier systems were put in place, and she would be happy to incorporate the same system to the proposed application which would consist of non permanent portable barriers at The Romany Rye if the Committee wished. 


Some Members of the Committee were concerned that there was a potential that members of the public could stop and talk to people sitting at the tables, which would make the pavement area narrow.


When asked why there was a need for tables and chairs on the pavement given that at the rear of The Romany Rye there was already an outside facility where no pedestrians walked past, Mr James, Manager of The Romany Rye explained that with their level of trade growing they saw it as being an opportunity to enhance and benefit The Romany Rye due to the increasing café style culture.  The tables and chairs at the front of the premises would predominately be for food.  As they were mindful of the public highway, drinks would be served in plastic glasses, and customers would be prevented from taking glasses out the front of the premises.  In the summer season, the back garden was at its maximum capacity which consisted of around 40 covers where food was served (about 200 covers inside).


A Member felt that in the summer months, customers would move tables and chairs out of the sunshine and into a shaded area which could then impinge on the pavement.  The Area Manager stated that customers would not be allowed to move them by appropriately trained staff.


A further concern was in regard to what consideration had been taken to enable disabled motorised vehicles and children’s’ double buggies to be accommodated on the pavement in the area from the perimeter of the street to a barrier, and whether there would be enough space for them individually to pass without going onto the road, as well as ‘two-way traffic’.  The Area Manager stated that the area would be six paving slabs wide.


The Area Manager stated that tables and chairs would be in place Sundays to Thursdays 8 a.m – 10 p.m and Fridays and Saturdays 8 a.m – 7.30  ...  view the full minutes text for item 53.


Next Meeting

To note the arrangements for the next meeting on Wednesday 16 January 2013 at 10.00 a.m in the Norfolk Room, Conference Suite, Elizabeth House, Dereham.


It was noted that the next meeting would be held on Wednesday 16 January 2013 at 10.00 a.m in the Norfolk Room.