Risk management policy
Meeting: 25/02/2021 - Council (Item 30)
Report of Councillor Sarah Suggitt, Executive Member Governance & Maxine O’Mahony, Executive Director Strategy & Governance.
Councillor Suggitt, the Executive Member for Governance introduced the report but accordingly passed the Risk Management Policy to Ryan Pack, the Innovation & Change Business Partner to present.
The Council was in a position where its risk framework had to be reviewed. The framework before Members was the same as had been presented to a recent Governance & Audit Committee meeting subject to one amendment.
The reason for this amendment was due to the fact that the Council was currently in the process of recruiting a temporary Performance Framework Manager, but as yet, had been unsuccessful. Part of the post’s remit would be to look at risk and therefore it was proposed that a short extension be made to the current policy followed by a further report to the Governance & Audit Committee in September and then to Full Council in December.
The recommendations were proposed and seconded.
As the Chairman of the Governance & Audit Committee, Councillor Borrett stated that it did not seem sensible to agree the Policy and bind the hands of the new person responsible. This was the reason for the amendment.
Following a show of hands, it was:
1. the amendment of item 19 in the draft risk policy to allow for a further review in six months be agreed; and
2. the draft Risk Management Policy be adopted.
Report of Councillor Sarah Suggitt, Executive Member for Governance and Maxine O’Mahony, Executive Director for Strategy & Governance.
Jason Cole, Executive Manager for People & Innovation and Ryan Pack, Innovation and Change Business Partner will be in attendance to present the report.
Ryan Pack, the Innovation & Change Business Partner presented the report.
Jason Cole, the Executive Manager for People & Innovation was also in attendance.
Members were provided with a brief overview of the report.
The Risk Management Policy was seen as a best practice example by the External Auditors for the rest of the audit consortium but was in need of renewal.
The Council was currently in the process of recruiting a temporary Performance Framework Manager to identify, enhance and implement a new framework across the Council.
The Innovation & Change Business Partner was content with the Policy as it stood but if a decision was made to formally review the Policy for a further 18 months, this would limit the scope of the Performance Framework Manager’s role and could result in them either being unable to make alterations to the Risk Policy or having to provide and entirely new Policy for approval. It was therefore proposed that a shorter extension be given to the current risk management framework of six months instead of 18 months.
The Chairman asked what the new Manager’s timeframe would be to complete this work. The Innovation & Change Business Partner informed Members that a six-month extension was being proposed but both he and the Executive Manager for People & Innovation were committed to looking at the framework themselves if the post was not filled.
The Vice-Chairman felt that the recommendation was rather open ended and suggested that it should also include a further recommendation to be brought back to the Governance & Audit Committee in September for review.
Mr Plaskett had read on page 57 of the agenda pack that the Council’s Policy was seen as best practice by the External Audit Team which, in his opinion, meant that the current Policy was in good shape and was acceptable but felt that six months was not long enough due to the fact that the Council was finding it difficult to recruit to this temporary post.
Mr Plaskett also pointed out a couple of minor typing errors on page 57 at section 1.5 and on page 60 of the agenda pack where it stated that “Where an operational risk retains a high-risk score despite mitigation for three quarterly reporting periods it will be escalated to become a strategic risk”, he was not aware that this had ever happened and asked if the Internal Auditors looked through this as part of their process to ensure that this transpired.
The Internal Audit Manager confirmed that this did happen and asked Members to cast their minds back to a previous risk management audit review where a number of recommendations had been raised in that regard and thus ensuring the process was followed in accordance with the Policy.
Councillor Morton asked for clarification on section 1.2 of the report where it stated that the Policy had been recognised as best practice, yet the Council was now seeking to set up a whole new structure. He felt that if everyone was happy with the current Policy ... view the full minutes text for item 11