Issue - meetings

Dereham Memorial Hall

Meeting: 08/06/2010 - Cabinet (Item 60)

60 Dereham Memorial Hall (Agenda item 9) pdf icon PDF 80 KB

Report of the Executive Member for the Communities and Place Shaping Portfolio (Adrian Stasiak).

Additional documents:


The report sought Cabinet’s approval to grant Dereham Town Council the amount of £250,000 from the Breckland Council Match Funding Reserve toward the refurbishment and extension of the Dereham Memorial Hall.


The Communities and Place Shaping Manager explained that Breckland Council had two standard match funding grant schemes: 1) for small grants up to £3000 and 50% match; 2) for large grants up to £20,000 and 30% match.  The Dereham Town Council application fell outside these schemes at £250,000 and 11% match.  This did not, however, prohibit the funding being granted but under the terms and conditions of the match funding scheme applications for more than £20,000 must be considered on an individual case-by-case basis.


A detailed Business Plan for the Dereham Memorial Hall project had been attached to the report.


The amount of monies remaining in the Match Funding Reserve pot was over £2,000,000. 


The overall cost for the Memorial Hall project was being met by Dereham Town Council, the request to Breckland Council for funding was to address the £250,000 shortfall.


Tony Needham, the Clerk to Dereham Town Council, was in attendance and thanked the Cabinet for considering this project which he felt was very important for the area.  He informed Members that he was in receipt of the tenders and, unfortunately, were above the amount that had been tendered for, therefore, savings would have to be made.


There was some confusion with regard to the unspent funding previously awarded to Dereham Town Council towards the Feasibility Study and Business Plan.  Now that the Business Plan had been completed, it was asked if the residual amounts would be put back into the Match Funding Reserve pot.  It was pointed out that as these monies had already been committed in 2006, Members were being requested to allow the Town Council to draw down these amounts (£8,312 and £31,084.86) as well as the £250,000.  The Clerk of Dereham Town Council highlighted the project cost figures at section 16 of the Business Plan which showed that the total of £39,397 had already been subtracted from the overall cost.  He explained that he had been unable to draw down the monies until the Business Plan had been approved.


The Communities and Place Shaping Manager clarified that the terms and conditions specific to this project were being examined.


If Members were mindful to approve the funding requested, the Chairman suggested that Breckland monies should not be drawn down until the Town Council’s own funding had been expended.


As this was a very large project and as there was a very clear pressure on funding, the Overview and Scrutiny Commission Chairman questioned whether a Monitoring Officer should be required to oversee such sums to ensure that the monies being spent were being spent on what was required.


Members were assured that Breckland Council had managed budgets of this extent before and would ensure that the terms and conditions were appropriate for the size and scale of the project.


The Chief Executive believed that a  ...  view the full minutes text for item 60