Decision details

Enter into a Contract with Arcadis LLP: Reference: OD24/21

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

Enter into a contract with Arcadis LLP for the provision of external project management services, quantity surveyor services and specialist consultancy services with regards to the Thetford SUE project. The estimated cost for the contract period is £92,750.00.

 

Decision:

Enter into a contract with Arcadis LLP for the provision of external project management services, quantity surveyor services and specialist consultancy services with regards to the Thetford SUE project.

Reasons for the decision:

Following internal discussions, it was found that the current use of Arcadis was non-compliant as there was no formal contract (note – this was likely done in error as we have had agreed rates in place etc. and the belief that a contract was signed from both parties).

As they have the experience of this project already, and provide good value for money, we would like to continue with Arcadis for this project due to its complexity. A compliant framework has been sourced that we can direct award to Arcadis.

It has been negotiated and agreed by both parties that the rates will remain the same as they currently are, even though they are slightly higher on the framework.

Alternative options considered:

To continue to use Arcadis out of contract or to source a new consultant. This causes risks as Arcadis have been heavily involved and have good knowledge of this project already.

Publication date: 07/09/2021

Date of decision: 07/09/2021

Accompanying Documents: