Greater Thetford Development Partnership
TERMS OF REFERENCE
The Role of the Board
- To bring together key influential voices from
the broad collective of organisations whose decision making and
actions can and does affect the places and communities within the
Greater Thetford area.
- To champion the greater vision for Thetford
and surrounding areas.
- To provide a means of coordinating and
prioritising those organisations’ development projects within
a wider Greater Thetford place-based vision.
- To oversee and coordinate delivery of
important strategic projects and investments across the Greater
- To develop,
publish and seek support for the delivery of, a place-based
strategy for the Greater Thetford area.
Tig – Infrastructure and Economic
Growth Manager, Norfolk County Council
– Flagship Social Housing Group
– Thetford Business Forum
– Breckland Council, Chair of the Inward Investment
Sam – Breckland Council
– Norfolk County Council/South Norfolk CCG
– Norfolk County Council
Doleman, Richard – Norfolk County Council, Chair
of the Planning and Projects Sub-Group
– Norfolk County Council, Education Representative
– Thetford Town Council (Vice Chair)
– Independent Chair
– Chief Financial Officer /Executive Director
King, Bob –
Croxton Parish Council
Poulter, Tony – Brettenham & Kilverstone Parish Council
Van Cutsem, Will – Pigeon Investment
– Norfolk Constabulary
- Chair of the Community Sub-Group Page | 2 Last Updated, 23
February 2016 – Version 1.2
a. It is the board’s intentions to recruit
an independent chair who will be employed on a part time basis.
Breckland Council will act as the employer on behalf of the
b. Individual Members will represent their
respective organisation for a period of three years, renewable by
the appointing organisation. Members representing public sector
organisations will be reviewed on an annual basis.
c. The Board will review membership
d. The Chairman will be appointed for a period
of 3 years.
e. Substitute attendees will be allowed but
these must be by prior agreement with the chair. Substitute members
will have equal rights as the board member they are representing,
including a vote, should one be required.
f. Specialists from member organisations may
present to the board at the board’s request but will not be
entitled to vote on resolutions.
Breckland Council will provide secretariat services to the
1. To hold bi-monthly board meetings,
which will include a public session as part of
the meeting. Commercially sensitive items will be discussed
in closed session not open to the public.
2. To publish agendas and public minutes for
each board meeting together with any supporting background papers
which the board agrees may be released into the public
3. To hold bi-annual public question and answer
sessions which both inform the public about the work of the board
and allow the public to raise issues concerning the development of
the Greater Thetford area.
4. To establish and maintain a communications
plan which allows the board to communicate its work through a
variety of means including a website presence and press
5. To publish a place-based strategy for Greater
6. To publish a
Delivery Local Investment Plan which sets out the long-term
delivery plan developed within the partnership board.
Ways of working
of the board is designed to bring together those major stakeholders
who shape the economic and social development of the Greater
Thetford area. In recognising that those stakeholders will
individually work across different geographies and socio-economic
elements, with their own individual priorities; bringing them
together within a partnership focused on the Greater Thetford area,
ensures the opportunity to influence and coordinate partner
programmes for the benefit of the Greater Thetford
The board will
discuss, formulate and publish a place-based strategy for Greater
Thetford and within that strategy identify projects which can
deliver the strategy’s aims.
In addition to
influencing existing partner delivery projects, the board will seek
to propose and raise funding for
additional delivery projects where these are necessary to meet the
agreed place-based strategy. As there is no plan for the board to
become a legal entity, the delivery of these additional Page | 3
Last Updated, 23 February 2016 – Version 1.2
and legal accountability for funding
would rest with member organisations within the partnership or
other third party organisations as agreed by the board.
In order to
assist in this endeavour, the board will be able to direct the
activities of three sub-groups;
Sub-Group: ensuring effective community engagement so that the
needs of the parishes in and around Thetford, Croxton, Brettenham and Kilverstone are understood and communicated to the
Sub-Group: develops proposals and funding streams which reflect
identified community needs and contribute to the vibrancy,
attractiveness and economic development of the Greater Thetford
Projects Sub-Group: through consultation with key stakeholders,
achieves the planned growth and development delivery rates across
the Greater Thetford area.
will report back to the main board formally as part of each board
meeting’s agenda and informally to board members as needed to
aid the work of the main board. Each Sub-Group will have its own
Terms of Reference agreed by the main board. Each Sub-Group Chair
will have a seat on the main board to aid this reporting and
communication. This Board position will have equal voting rights as
the main board members.
Internal and external communication
The board will
create and operate a communications plan so that;
- Its engagement with the communities it seeks
to benefit is as effective as possible.
- The board provides a regular, accurate and
transparent statement of its activities whilst protecting necessary
confidentiality of commercially sensitive matters.
- They have an
effective communications and lobbying tool when seeking to
raise funding for new
Board meetings to be held at least six times a
year, at locations accessible to the communities within Greater
Thetford.Dates to be agreed sufficiently in advance to allow good
attendance by the board members and the public. Each meeting
will have an open to the public session followed by a closed
session for those items which have commercial
Full minutes of
each meeting to be recorded and circulated to board members within
an agreed timescale and comments/amendments will be received from
board members by e-mail. The Chair will then accept/decline the
amendments and approve the minutes so that they can be shared and
officially approved at the next meeting. A
version of the minutes, excluding any commercially sensitive
matters, to be produced and made available to the public via the
question and answer sessions to be held which both inform the
public about the work of the board and allow the public to raise
issues concerning the development of the Greater Thetford area.
Page | 4 Last Updated, 23 February 2016 – Version
Confidentiality and Conflicts of
Appendix A: Protocol In Respect Of Information Considered
These Terms of
Reference shall be reviewed on an annual basis by the
The board may
co-opt specialist advisers for specific pieces of work, either
directly or through a request to one of the three
area : Communities in and around the
parishes of Thetford, Croxton, Brettenham and Kilverstone
GTDP : Greater Thetford Development
LEPs : Local Enterprise Partnerships
NALEP : New Anglia Local Enterprise
: Greater Cambridge Greater Peterborough Local Enterprise