Modern.gov

Unpublished

    Agenda and minutes

    Council
    Thursday, 20th September, 2012 10.30 am

    Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

    Contact: Committee Services  Tel: 01362 656870

    Items
    No. Item

    Announcement

    The Chairman opened the meeting by mentioning that in the light of the recent sad events such as the Police shooting in Manchester, and the sad loss of Sergeant Lee Davidson, from the Light Dragoons, that Members observed a minutes silence.

     

    The Chairman welcomed four new Members to the Council; Councillors Marion Chapman-Allen, Karen Pettitt, Brenda Canham and Mike Nairn.

     

    He also reminded Members to book their Personal Development Plan reviews as soon as possible.  Leanne Neave would be available at the end of the meeting.

    81.

    Minutes (AGENDA ITEM 1) pdf icon PDF 96 KB

    To confirm the Minutes of the meeting held on 5 July 2012.

    Minutes:

    The Minutes of the meeting held on 5 July 2012 were confirmed as a correct record and signed by the Chairman.

    82.

    Apologies (AGENDA ITEM 2)

    To receive apologies for absence. 

    Minutes:

    Apologies for absence were received from Mr Carter, Mr Cowen, Mr Duffield, Mr Gilbert, Mr Skull, Mr Williams, Mr Lamb, Mr Byrne and Mrs Steward.

    83.

    Chairman's Announcements (AGENDA ITEM 3)

    Engagements List – Chairman

    5th July, 2012 to 5th September, 2012

     

    Date

    Event

    Host

    15 July

    Annual Civic Service

    Mayor of Dereham,

    Councillor Linda Monument

    16 July

    Service of Rededication of the Mary Lowndes Window

    The Priest-in-Charge of the Shellrock Benefice and the Parochial Church Council of St. Peter & St. Paul, Shropham with Snetterton

    19 July

    Reception

    High Sheriff of Norfolk and Mrs. Henry Cator

    21 July

    Summer Luau BBQ

    Colonel & Mrs. C. J. Kulas, Commander 100th Air Refuelling Wing

    22 July

    Norfolk County Re-dedication Service 2012

    Thetford Branch of the Royal British Legion

    24 July

    Annual General Meeting

    South West Norfolk District Scouts

    29 July

    Festival on the Farm

    Breckland Council – Sustainable Communities

    29 July

    Mayor’s Civic Service

    Mayor of Attleborough – Councillor Samantha Taylor

    9 August

    Breckland Council Chairman’s Reception

     

    25 August

    Norfolk’s Flame Celebration to mark the London 2012 Paralympic Torch Relay

    Norfolk County Council, Active Norfolk and Sportspark University of East Anglia

    29 August

    I do like to be beside the seaside event including fish and chip supper

    The Mayor of the Borough of Great Yarmouth, Councillor Colleen Walker

    2 Sept

    Annual Civic Service

    Mayor of Hunstanton & Consort – Councillor Elaine Clutton & Mr. John Clutton

    5 Sept

    Jubilee Awards Presentation Evening

    Mayor of Dereham – Councillor Linda Monument

    16 Sept

    Battle of Britain Memorial Service and Reception

    Mayor of Dereham – Councillor Linda Monument

    16 Sept

    Chairman’s Civic Reception

    Chairman of South Norfolk Council, Councillor B McClenning & Mrs. Patricia McClenning

    17 Sept

    Annual General Meeting

    Norfolk County Scout Council President – Richard Jewson

    19 Sept

    Annual General Meeting

    Dereham, Watton & Holt Citizens Advice Bureau

     

    Engagements List – Vice-Chairman

    5th July,2012 to 5th September, 2012

     

     

    Date

    Event

    Host

    7 July

    Lord Mayor’s Celebrations Street Procession

    Lord Mayor of Norwich

    Councillor Ralph Gayton

    16 July

    Service of Rededication of the Mary Lowndes Window

    The Priest-in-Charge of the Shellrock Benefice and the Parochial Church Council of St. Peter & St. Paul, Shropham with Snetterton

    19 July

    Reception

    High Sheriff of Norfolk and Mrs. Henry Cator

    25 July

    Queen’s Award for Voluntary Service 2012

    The Lord-Lieutenant of Norfolk, Mr. Richard Jewson

    9 August

    Breckland Council Chairman’s Annual Reception

     

    10 August

    Summer Reception

    Chairman of North Norfolk District Council, Councillor John Perry-Warnes

    3 Sept

    Presentation of long service certificates for Magistrates

    Advisory Committee on Justices of the Peace for the County of Norfolk

     

     

     

    Minutes:

    The engagements of the Chairman and Vice Chairman were noted.

    84.

    Declarations (AGENDA ITEM 4)

    Members are no longer required to declare personal or prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in the Register of Interests. Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 

     

    In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.

     

    Minutes:

    Mr R and Mr W Richmond declared a Disclosable Pecuniary Interest in Agenda Item 10 (Planning Committee Minutes dated 6 August) minute No 78/12.

    85.

    Cabinet Minutes

    85/12a

    a) 31 July 2012 pdf icon PDF 89 KB

    Confirmed Minutes of the Cabinet meeting held on 31 July 2012.

    Minutes:

    1) Annual Monitoring Report 2012 (Minute No 91/12)

     

    The Leader of the Opposition Party raised concern over Breckland’s affordable housing figures compared with South Norfolk Council that had exceeded its target.  He also raised concern with regard to the income that Breckland had received in relation to income from ‘Right to Buy’ receipts.  Breckland Council had chosen not to ring-fence this income and therefore did not have to re-invest it back into housing.

     

    The Leader of the Council stated that South Norfolk had built more homes as it was committed to major developments on the outskirts of Norwich.  Additionally, South Norfolk still maintained its Social Housing Stock, where Breckland did not.

     

    The Leader of the Opposition Party asked if Breckland should be ring-fencing this money for Social Housing.

     

    The Leader of the Council said there was no policy to ring-fence this money but the Council was doing all it could to support housing with Flagship.

     

    Mr Sherwood pointed out that the figures in the report represented 20% of the total houses built which he felt was a good number that Breckland should be pleased with.

     

    Mr Kiddle-Morris was disappointed that the £3.5m had been mentioned as this was an historic figure and clarified that the Council no longer received any funding from ‘Right to Buy’. Mrs Gould confirmed this point.

     

     

    2)         Adoption

     

    RESOLVED that the confirmed Minutes of the Cabinet meeting held on 31 July 2012 be adopted.

     

     

    85/12b

    b) 4 September 2012 pdf icon PDF 89 KB

    Unconfirmed Minutes of the Cabinet meeting held on 4 September 2012.

    Minutes:

    a)     Grant Panel Report Round 2 – 2012/13 (Minute 102/12)

     

    The Leader of the Opposition Party was concerned about the Cabinet’s refusal to a request from the Economic Development Team for £15,000 to support business start-ups.

     

    The Leader of the Council said that he had asked the Portfolio Holder to ensure that the money spent on local businesses was being spent properly and that there was no duplication.

     

    Mr Kiddle-Morris pointed out that he was currently in negotiation with Norfolk County Council and was ensuring that businesses were supported effectively.  He highlighted the fact that Norfolk County Council had since agreed to double its match funding pot for such support.

     

    b)     Adoption

     

    RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 4 September 2012 be adopted.

    86.

    Overview and Scrutiny Commission (AGENDA ITEM 6)

    Unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 6 September 2012.

     

    Minutes:

    The Minutes were not available and would be included on the next Council agenda in October 2012.

    87.

    Planning Committee (AGENDA ITEM 7)

    87/12a

    a) 9 July 2012 pdf icon PDF 91 KB

    Confirmed Minutes of the Planning Committee meeting held on 9 July 2012.

    Minutes:

    RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 9 July 2012 be adopted.

    87/12b

    b) 6 August 2012 pdf icon PDF 88 KB

    Confirmed Minutes of the Planning Committee meeting held on 6 August 2012.

    Minutes:

    RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 6 August 2012 be adopted.

     

    87/12c

    c) 3 September 2012 pdf icon PDF 94 KB

    Unconfirmed Minutes of the Planning Committee meeting held on 3 September 2012.

    Minutes:

    RESOLVED that the unconfirmed Minutes of the Planning Committee meeting held on 3 September 2012 be adopted.

     

    88.

    General Purposes Committee (AGENDA ITEM 8) pdf icon PDF 68 KB

    Unconfirmed minutes of the meeting of the General Purposes Committee held on 25 July 2012.

    Minutes:

    (a)   Parish Recharges – Elections (Minute No 45/12)

     

    RESOLVED that:

     

    1.            the proposal to pass on the full cost of Parish Council elections for ‘ordinary elections’ to the Parishes concerned be supported; and

     

    2.            a system of recharge for uncontested elections be introduced.

     

    (b) Street Trading (Minute No. 47/12)

     

    As there had been a further General Purposes Committee meeting on 19 September 2012 where a number of the recommendations had been superceded following the completion of the public consultation, it was agreed that the revised recommendations would be presented to the next Council meeting on 25 October 2012.

     

    (c)   Adoption

     

    The confirmed Minutes of the General Purposes Committee meeting held on 25 July 2012 be adopted.

     

    89.

    Appeals Committee (AGENDA ITEM 9) pdf icon PDF 65 KB

    Unconfirmed Minutes of the Appeals Committee meeting held on 4 July 2012.

    Minutes:

    A member raised a minor spelling error which would be dealt with at the next Appeals meeting when the Minutes were approved.

     

    RESOLVED that the unconfirmed Minutes of the Appeals Committee meeting held on 4 July 2012 be adopted.

     

    90.

    Licensing Committee (AGENDA ITEM 10) pdf icon PDF 74 KB

    Unconfirmed Minutes of the Licensing Committee meeting held on 18 July 2012.

    Minutes:

    RESOLVED that the unconfirmed Minutes of the Licensing Committee meeting held on 18 July 2012 be adopted.

    91.

    Audit Committee (AGENDA ITEM 11) pdf icon PDF 113 KB

    Unconfirmed Minutes of the Audit Committee meeting held on 29 June 2012.

    Minutes:

    RESOLVED that the unconfirmed Minutes of the Audit Committee meeting held on 29 June 2012 be adopted.

    92.

    Annual Report of the Audit Committee (AGENDA ITEM 12) pdf icon PDF 91 KB

    Report of the Head of Internal Audit in consultation with the Chairman of the Audit Committee.

    Minutes:

    RESOLVED that the contents of the Annual Report be noted.

    93.

    Youth Council Minutes - (For Information) (AGENDA ITEM 13) pdf icon PDF 96 KB

    To note the Youth Council minutes for the meeting held on 26 June 2012.

    Minutes:

    The Youth Council Minutes of the meeting held on 26 June 2012 were noted. 

     

    The Chairman suggested that members of the Youth Council be invited to attend full Council to encourage active engagement with the young people. 

    94.

    Nominations for Committee and other Seats (AGENDA ITEM 14)

    To receive nominations for any changes to Committee and other seats from political groups as follows:

     

    Nominations are requested for a Conservative Member on Audit and General Purposes Committee and a Substitute Conservative Member on Planning, Appeals and LJCC Committee.

     

    Nominations are requested for an Independent Member on General Purposes Committee (to replace Pauline Quadling).

     

    Nominations are requested for an Independent Substitute Member on Planning, Overview & Scrutiny Commission and General Purposes Committee.  

     

    Currently there is a Labour Member and an Independent Substitute on Appeals Committee and a Labour Member and a Labour Substitute on Audit Committee.  The Leaders of the Independent and Labour Groups are asked to confirm these appointments.

     

    Nominations are requested for a Labour Member as a Substitute for Licensing Committee.

     

    Outside Bodies Vacancy:

     

    §         Norfolk Health Scrutiny Committee and Norfolk LGA Health Sub-Group

     

    Vacancy to replace Lady K Fisher

     

    §         Attleborough Town Hall Management Committee

     

    Attleborough Town Council do not currently operate a Town Hall Management Committee as all matters now come within the remit of Attleborough’s General Purposes and Finance Committees which purely comprise of ATC representatives; therefore, the Outside Body appointment will be deleted (formerly Adrian Joel).

     

    §         Public Sector Leaders’ Board

     

    It has been confirmed with Norfolk County Council that the Public Sectors Leaders’ Board is not an outside body appointment and therefore will be removed from the list of appointments.

     

    Minutes:

    RESOLVED that:

     

    1)      Mr Clark and Mrs Chapman-Allen be appointed as substitute Members on the Planning Committee;

    2)      Mr Clark be appointed as substitute Member on the Overview and Scrutiny Commission;

    3)      Mrs B Canham to replace Mr T Jermy on the General Purposes Committee;

    4)      Mr T Jermy to replace Mrs S Armes as substitute Member on the General Purposes Committee;

    5)      Mr C Clark and Cllr M Chapman-Allen be appointed to the General Purposes Committee;

    6)      Mrs K Pettitt be appointed as a substitute Member on the Appeals Committee;

    7)      Mr Nairn be appointed to the Audit Committee;

    8)      Mrs B Canham to replace Mrs S Armes as substitute Member on the Audit Commmittee;

    9)      Mr Nairn be appointed as substitute Member on the Local Joint Consultative Committee;

    10)  Mrs B Canham be appointed as a substitute Member on the Licensing Committee; and

    11) Mrs Pettitt to replace Mr N Wilkin on the Licensing Committee with effect from 25 September 2012.

     

    Outside Body Vacancy

     

    RESOLVED that Mr R Kybird to replace Lady K Fisher on the Norfolk Health Scrutiny Committee and the Norfolk LGA Health Sub-Group and Councillor M Chapman-Allen be appointed as his substitute.