Agenda and draft minutes

Venue: Anglia Room, Conference Suite, Elizabeth House, Walpole Loke, Dereham NR19 1EE

Contact: Committee Services  01362 656870

Items
No. Item

6.

Minutes pdf icon PDF 66 KB

To confirm the minutes of the meeting held on 2 March 2011.

Minutes:

The Minutes of the meeting held on 2 March 2011 were confirmed as a correct record and signed by the Chairman.

7.

Apologies

To receive any apologies for absence.

 

Minutes:

None.

8.

Declarations

Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda.  The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is a personal or prejudicial interest.

 

Minutes:

None.

9.

Non-Members wishing to address the meeting

To note the names of any non-members wishing to address the meeting.

 

Minutes:

None.

10.

Members ICT Options pdf icon PDF 305 KB

The following documents are attached:

 

  • Amended report on Members’ ICT Options
  • Briefing note on Members’ Allowance
  • Draft Minutes of the Special Business Improvement Sub-Committee meeting held on 30 March 2011

 

To ensure that Members receive accurate and up-to-date figures, not available at this time, additional information will be provided at the meeting.

Additional documents:

Minutes:

The Interim Business Development Manager presented the supplementary report and Proforma B which had been circulated electronically to Members the day before.  He apologised for the lateness of its issue which was due to his having only recently been appointed. 

 

In reviewing the report it had been apparent that the key issue was officer support to Members. The two options, of hardware provided by the Council or an allowance to Members to provide their own, were both affected by that key issue.  A table in the supplementary report showed the true financial difference between the options with and without support.  In either case, the option of hardware provided by the Council was the cheapest and an allowance with support was the most expensive.

 

The question was, did Members need IT support or not and if they did, what was the best way to provide it?  Support was expensive, especially in the way it was provided at the moment, and the way in which support was provided in future would need to be reviewed.

 

Mr Jordan felt that all Members needed help at some time with their IT equipment and that it should be provided.  As to the hardware, he personally preferred a desktop to a laptop.  Existing printers and faxes also needed upgrading at the cheapest cost to provide the necessary service.

 

Other Members agreed that they had to have the right equipment to be able to provide a good service to the public.

 

A non-Panel Member had contacted the Chairman to say that she understood that Members at South Holland were to receive new equipment and asked if that had been ‘factored in’ to the financial considerations.

 

The Director of Commissioning confirmed that discussions were taking place.  South Holland was looking at high-spec laptops for their Members and it might be possible to make savings by joint procurement.

 

The Chairman supported that idea and thought that it might also make joint working easier if both sets of Members were trained to use the same equipment.  He asked about the use of WebEx.

 

The Director of Commissioning advised that this was being trialled by both Councils and they were currently looking for up to 100 Members and officers to participate to ensure that the system could work well when being used by large numbers of people.

 

The Chairman asked her to explain why Skype (which was free) could not be used instead and she said that Skype was unable to meet Government security requirements at the current time.  WebEx provided phone, video-conferencing and document sharing facilities.

 

Discussion then turned to Member support.  It was clear that support was required and it was acknowledged that Members needed out-of-hours support.  With the in-sourcing of the Council’s IT support contract there would be a team of staff available and it was proposed to offer an 8am to 8pm support service Mondays to Fridays and Saturday mornings.

 

Mr Childerhouse said that was no good.  He did most of his work later in the evening  ...  view the full minutes text for item 10.