Agenda and draft minutes

Venue: Anglia Room, Conference Suite, Elizabeth House, Dereham NR19 1EE

Items
No. Item

36.

Minutes (Agenda Item 1) pdf icon PDF 97 KB

To confirm the minutes of the meeting held on 21 July 2011.

 

Minutes:

Subject to an amendment, adding Don Saunders to those in attendance, the Minutes of the Meeting held on 21 July 2011 were confirmed as a correct record.

37.

Apologies (Agenda Item 2)

To receive apologies for absence.

Minutes:

Apologies for absence were received from Jonathan Clemo, Chief Inspector Paul Durham, Linda Rogers, Mark Stokes and Neil Stott.

 

Rik Martin, Inspector Tim Peacock and Mark Reilly were in attendance as substitutes.

38.

Urgent Business (Agenda Item 3)

To note whether the Chairman proposes to accept any items of urgent business.

Minutes:

None.

39.

Declaration of Interest (Agenda Item 4)

Members are asked at this stage to declare any interests they may have in any of the following items on the agenda.

Minutes:

No declarations were made.

40.

Performance Reporting (Agenda Item 5)

40a

Pride in Breckland Project pdf icon PDF 1 MB

Report by Cat Lang, Community Development Officer.

Additional documents:

Minutes:

Cat Lang, Community Development Officer, updated Partners on the Pride Project.  

 

The team had been busy getting new projects up and running and planning future projects.  Breckland Blitz was on-going and Council staff had taken part in a litter pick during their lunch break and Thetford Church had organised a litter pick with over 100 people taking part.

 

Partners were asked to let the Community Development Team know of any Groups that might like to participate in the ’12 days of Christmas’ project.

 

A full list of projects and a breakdown of the budget were provided in appendices to the report.

 

Tim Peacock referred to the laptops which had been purchased for the computer club and asked if they were specifically for the club or could they be loaned out to other groups?  He knew that a group in Thetford were running similar classes and needed laptops.

 

The Community Development Officer suggested that the group should contact her and she might be able to help them to identify a funding source.

 

The report was noted.

40b

Healthy Towns and Communities pdf icon PDF 51 KB

Report by Tony Trotman, Programme Manager, Norfolk Healthy Towns.

Minutes:

Tony Trotman, Programme Manager for Norfolk Healthy Towns, presented the report which formally requested £15,000 toward the expansion of the Programme to the other market towns and the rural hinterland of Breckland.

 

The Partnership had agreed in principle, at its meeting in May, to provide additional funding and the report gave more detail of how the money would be used to embed healthy lifestyles into communities.  He outlined the progress made so far in Watton, Swaffham and Dereham.  The project had not yet commenced in Attleborough, but would be rolled out in the same way there.

 

Jan Godfrey thanked the team for the exciting work they were doing.

 

RESOLVED to release £15,000 funding for the expansion of the Healthy Towns and Communities Programme in Breckland.

 

40c

Migration Impact Funding pdf icon PDF 59 KB

Report by Mark Fretwell, Partnership (LSP) Officer.

Minutes:

Mark Fretwell, Partnership (LSP) Officer, presented the report as the Service Co-ordinator had resigned his post. 

 

All projects were continuing and working well.  The One Stop Bus had the opportunity to participate in the Healthy Start Scheme as a distribution point for vitamins, subject to approval of its extension until the end of October for which budget was available.

 

A report on the future of the One Stop Bus had been presented to the Executive Board on 19 September and would be considered by the Overview & Scrutiny Commission on 6 October before a decision was made at Cabinet on 18 October.

 

RESOLVED to fund the project and the existing two staff for one month, taking projects to the end of October 2011 (at a cost of circa £7,000 from existing funding).

41.

Breckland Partnership - Review (Agenda Item 6) pdf icon PDF 193 KB

To receive a presentation by Mark Stokes, Deputy Chief Executive.

Minutes:

The Partnership (LSP) Officer left the room for the duration of this item.

 

The Business Development Manager, Ben Wood, introduced himself to Partners.  He was recently appointed and had been asked to look into Partnership Working in relation to the wider review of all Council services currently underway.

 

His Terms of Reference made it clear that the Council was fully committed to partnership working and that there was currently no need to cut services.

 

He had spoken to some of the Partners who were present at the meeting and to various others to gather background information.   The Presentation he was about to give was based on the suggestions and proposals received during those discussions.

 

The slides (attached for information) outlined the strengths and weaknesses of the current system and proposed a change in the format and name for the future.  He suggested that the LSP title should be replaced by something more recognisable to the public.  As the Pride brand was strong, it was proposed to re-name the Group as the Pride Partnership.

 

As much of the value of partnership meetings was gained from the discussions which took place outside the formal meetings it was proposed to change to a single annual meeting which would give Partners the opportunity for informal discussion, to celebrate successes and to review high level information on quality of life in Breckland. 

 

A smaller, Executive Group would be formed to programme manage projects and run events.  It was proposed that that Group should be chaired by a Council employee.

 

The Sustainable Communities Strategy needed to be rationalised to provide clarity of direction.

 

The Business Development Manager sought Partners’ views on the proposals.

 

The Vice-Chairman asked what the Norfolk Strategic Partnership thought about the proposed change and sought reassurance that the Second Homes Council Tax money would still be available.  This was confirmed as that money was ring-fenced for Community Development work.  Resources would still be available.

 

Rik Martin asked how the Strategic Plan would progress with a smaller group in charge.  He was concerned that the groups already involved would have a greater say than those that might want to get involved.

 

The Business Development Manager suggested that if Members were happy with the proposals in general a shadow board could be set up to work out the details.

 

Jan Godfrey asked what was happening in other districts and the Business Development Manager advised that most LSPs in Norfolk were continuing but that they were being rationalised.

 

Jo Richardson agreed.  She said that most LSPs were going through a review and she thought that the Deputy Chief Executive would be in the best position to update the group on that.

 

The Executive Member for Localism, Community and Environmental Services said that the key issue was to ensure that the change led to something that the public would understand.

 

Tony Dickens thought it was a really good idea to lose the LSP title and he supported the re-branding, but he was concerned that the changes might  ...  view the full minutes text for item 41.

42.

Budget (Agenda Item 7)

To receive an update on Partnership finances by Mark Fretwell, Partnership (LSP) Officer.

Minutes:

The Partnership (LSP) Officer updated Partners on the budget which totalled £112,000.  That amount did not include the Migration Impact Funding or the Leadership of Place funding which were kept separate.

43.

Items for Future Agendas (Agenda Item 8)

To agree items for inclusion on the next or a future agenda.

Minutes:

The Economic Development Team had asked for the BELA project to be placed on a future agenda.  It was on hold at present, pending a review, but the project had delivered good work and was potentially something for future consideration.

 

Jan Godfrey noted that many small businesses did not know about BELA and suggested that it needed promoting. 

 

The Partnership (LSP) Officer acknowledged that another wave of publicity was required.  The advertising needed to be refreshed and then included on the website and at forums.

44.

Next Meeting (Agenda Item 9)

To note that the next meeting of the LSP Board will be held on Thursday 24 November 2011 at 2.00 pm in the Anglia Room, Elizabeth House, Breckland Council.

Minutes:

The arrangements for the next meeting on Thursday 24 November 2011 at 2pm in the Anglia Room were noted.