Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 90 KB

To confirm the minutes of the meeting held on 16 March 2015.


The Minutes of the meeting held on 16 March 2015 were confirmed as a correct record and signed by the Chairman.



Apologies & Substitutes (Agenda item 2)

To receive apologies for absence.


Apologies for absence were received from Councillors M Chapman-Allen and T Lamb.



Declaration of Interest and of Representations Received (Agenda item 3)

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.





Chairman's Announcements (Agenda item 4)


Members’ voting cards that had been brought into practice at previous meetings would no longer be used as it was contrary to the Council’s Constitution.  The Constitution clearly stated that the method of voting at meetings of the Council must be a show of hands.  The Chairman asked Members to demonstrate this by raising their hand above their head for the benefit of the public.


As this was the last Planning meeting before the Elections, the Chairman conveyed his thanks to those Members who were standing down, including Pam Spencer, Jenny North and Terry Lamb.  Pam had been on the Planning Committee since the last Elections and had been a terrific ambassador for Thetford and he thanked her for all her help.  Jenny North had been Vice-Chairman of the Planning Committee and had been a great ambassador for Attleborough.  Breckland Council was also losing Terry Lamb, one of the longest serving Members on the Council.  Terry was quite unwell at the moment and the Chairman along with the Committee conveyed their best wishes for a speedy recovery.



Requests to Defer Applications included in this Agenda (Agenda item 5)

To consider any requests from Ward Members, officers or applicants to defer an application included in this agenda, so as to save any unnecessary waiting by members of the public attending for such applications.





Urgent Business (Agenda item 6)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.





Local Plan Update (Standing Item) (Agenda item 7) pdf icon PDF 46 KB

Update from the Director of Planning and Business Manager.



The Director of Planning & Business Manager provided Members with an update from the Local Plan Working Group meeting held on 20 March 2015.  The Group had discussed the Local Plan Issues & Options consultation responses and progress report as well as the timeline for the new Local Plan of which it had been agreed that the preferred option was to set the Plan period to 2036 instead of 2031.  The Strategic Housing Market Assessment (SHMA), Spatial Strategy and the methodology for the identification of new local Service Centres were also discussed.


He also highlighted the Neighbourhood Plan event that had been hosted by the National Association of Local Councils (NALC). The event had been held on 27 March 2015 and a representative from the Department of Communities & Local Government (DCLG) had been invited to attend.  All Parish and Town Councils had been invited and it had been well attended.


There had been an increased interest in Neighbourhood Plans, Croxton, Brettenham & Kilverstone had already sent out a questionnaire to their community and Mattishall Parish Council had recently had its Neighbourhood Plan area designated.


Councillor Claussen had attended the NALC meeting and mentioned the excellent presentation that Broadland District Council had provided and the very good webpage that it had on the subject.  He felt that Capita should get together with Officers from Broadland Council to ask if the generic information could be used on Breckland’s website.  The Director of Planning & Business Manager advised that he had received very good feedback from that meeting and that very point had been highlighted.  He would be picking this up with the Executive Director of Place, the Planning Manager and the Deputy Planning Manager in due course.



Deferred Applications (Agenda item 8) pdf icon PDF 40 KB

To consider applications deferred at previous meetings including some, but not all, of those shown on the attached Schedule of Deferred Applications.





Schedule of Planning Applications (Agenda item 9) pdf icon PDF 83 KB

To consider the Schedule of Planning Applications:


Item No



Page No


Heritage Developments




A W Scales




Ben Bailey Homes Ltd




Simco Homes




Mr & Mrs S Sayer




Mr Colin Hales

Great Ellingham



Mr John Shewring




Additional documents:


RESOLVED that the applications be determined as follows:


a)    Item 1: HARLING: Land off Kenninghall Road: Erection of 37 dwellings, access, services, external works (Phase 2): Applicant: Heritage Developments: Reference: 3PL/2014/0620/F


Permission was sought to extend a recently completed housing scheme with a second phase of development.  The scheme would comprise the erection of 37 dwellings, public open space and new access roads.  Although outside the defined settlement boundary, the proposed development would adjoin the main built up area of the village, and would be close to other housing and within easy reach of village amenities.  The proposal would not therefore result in an isolated development in the countryside, and would be consistent with the National Planning Policy Framework (NPPF) principle that rural housing should be located where it would maintain or enhance the vitality of rural communities. A viability appraisal had been submitted in support of the application that indicated that the provision of any affordable housing would render the development unviable.  This appraisal had been reviewed by the District Valuer, who had suggested that a policy compliant scheme with 40% affordable housing would not be viable and a lower level of contribution of 19% could be provided; however, following further discussions with the applicant, a revised proposal for 5 affordable dwellings had been made equating to 14% contribution which the District Valuer had supported.   The scheme allowed for a very spacious development with 11 dwellings per hectare and the extent of visual intrusion was limited as it was well screened. 


Mr Bartrum, the applicant was in attendance, and pointed out that subject to a successful outcome, the development of phase 2 would commence as soon as possible.  He also pointed out that 60% of the dwellings in phase 1 had been occupied by local people.  The application had received a great deal of interest and support from local residents and businesses.


Councillor Jolly (Ward Representative) was in attendance representing the Parish Council who had raised a number of objections to the proposal.  She advised that when East Harling had been designated as a Local Service Centre, the NPPF at that time had stated that a further 50 dwellings could be accommodated.  Since then, the amount of additional housing in the village had reached 122 and with this application, if approved, a further 37 would be added which was felt to be a huge growth for the village and the services such as the school and the Doctors surgery were already oversubscribed. 


An email was read aloud from Councillor Chapman-Allen (also a Ward Representative) and had raised the same issues as Councillor Jolly in relation to the services being at full capacity.  She had also mentioned the fact that Garboldisham Village school, located 5 miles away from East Harling had already taken on children from other villages and was also full to capacity and felt that this application needed careful consideration in so far as the infrastructure was concerned as both the Doctors surgery and the school  ...  view the full minutes text for item 44.


Applications determined by the Director of Commissioning (Agenda item 10) pdf icon PDF 103 KB

Report of the Director of Commissioning


Members are requested to raise any questions at least two working days before the meeting to allow information to be provided to the Committee.





Appeals Decisions (For Information) (Agenda item 11) pdf icon PDF 39 KB

Members are requested to raise any questions at least two working days before the meeting to allow information to be provided to the Committee.





Next Meeting (Agenda item 12)

The next meeting has been moved to Tuesday, 26 May 2015 at 9.30am in the Anglia Room, Conference Suite, Elizabeth House, Dereham.


The arrangements for the next meeting on Tuesday, 26 May 2015 at 9.30am in the Anglia Room were noted.



Exclusion of Press and Public (Agenda item 13)


RESOLVED that under Section 100(A) of the local Government Act 1972, the press and the public be exclude from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.



Enforcement Update (Agenda item 14)


The Enforcement Manager provided an update on enforcement matters for the first quarter of the year. 


87 complaints had been received compared to 93 in the corresponding period last year and caseloads had reduced. 


3 Enforcement Notices had been served and 2 Appeals had been successful.


Some individual cases were discussed and the outcomes were explained.


The website had been updated and there was now an on-line reporting form for the public to use.  The complaint would be instantly acknowledged and an audit trail would be provided.  There was a new window on the Planning page called Enforcement and also a new live case search facility which only had public information available.


Staffing issues were being considered.


Councillor Carter hoped that there was an opportunity for another individual to join the Enforcement Team.