Agenda and draft minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Democratic Services  Tel: 01362 656870

Items
No. Item

Opening of the Meeting

The Chairman opened the meeting by asking Members for a minutes silence in remembrance of retired Councillor Diane Foster who had passed away.

 

The Chairman went on to present a cheque to his nominated charity Norfolk Accident & Rescue Service (NARS).  Throughout his year as Chairman he had raised £3860.  He went on to say that it had been a pleasure to be the Chairman of Breckland Council.

 

49.

Chairman

a)    To elect the Chairman of the Council for the ensuing year.

 

b)    The newly elected Chairman to sign the required Declaration of Acceptance of Office.

 

Minutes:

Nominations were invited.

 

After being duly proposed and seconded and with no other nominations being made it was RESOLVED that Councillor Bill Borrett be appointed Chairman of the Council for the ensuing year.

 

Councillor Borrett signed the Declaration of Acceptance of Office.

 

Councillor Borrett in the Chair.

 

50.

Vice-Chairman

a)     To appoint the Vice-Chairman of the Council for the ensuing year.

 

b)     The newly elected Vice-Chairman to sign the required Declaration of Acceptance of Office.

 

Minutes:

It was proposed and seconded that Councillor Kate Millbank be appointed Vice Chairman for the ensuing year.

 

Councillor Jermy presented an alternative proposal suggesting Councillor Keith Gilbert should be considered for Vice Chairman.  This proposal was also seconded. 

 

The proposed alternative was not supported.

 

It was RESOLVED that Councillor Kate Millbank be appointed Vice-Chairman for the ensuing year.

 

Councillor Millbank signed the Declaration of Acceptance of Office.

 

51.

Vote of Thanks to the Outgoing Chairman

Minutes:

The new Chairman thanked Councillor Bambridge on behalf of everyone for his thoroughness in undertaking his role as Chairman.

 

Councillor Crawford said Councillor Bambridge was an excellent ambassador for Breckland and thanked him for spending time in visiting Thetford.

 

Councillor Wassell echoed the comments made and said Councillor Bambridge did a fantastic job. 

 

Councillor Gilbert thanked Councillor Bambridge for taking on the duty of the Chairman and he had been an excellent ambassador.

 

The retiring Chairman was presented with the ex-Chairman’s medal to warm applause.

52.

Minutes pdf icon PDF 87 KB

To confirm the minutes of the meeting held on 31 March 2016.

Additional documents:

Minutes:

Councillor Jermy had noted that the previous Leaders resignation speech had not been attached to the minutes as specified on page 6.  This had been an oversight, and would be attached to the minutes.

 

The minutes of the meeting held on 31 March 2016 were confirmed as a correct record and signed by the Chairman.

53.

Apologies

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Councillors Bowes, T Carter, Jolly, L Monument, Oliver, Sherwood and Webb.

54.

Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.

Minutes:

No declarations were made.

55.

Chairman's Announcements pdf icon PDF 54 KB

Minutes:

The chairman welcomed Councillor Askew back to the Council.

 

He informed Members that his chosen Charity would be SSAFA, a charity which provides lifelong support to service men and women and their families. 

 

SSAFA worked in partnership with other military charities and specialist organisations to support those who have served with the British Army, Royal Navy and the Royal Air Force by providing services such as housing, mental illness support and services for children, and rely solely on charitable donations.

 

56.

Leader's Announcements

To receive a verbal update from Councillor Nunn, Leader of the Council.

 

Minutes:

The Leader updated Members on Devolution.  All Leaders were meeting on the 18 May to discuss the shared vision, economics and governance of the devolution deal.  He raised concerns that there were 23 Authorities that were struggling to meet to discuss the detail which was required to be signed off at the June Council meeting. This would allow for public consultation to begin at the beginning of July.

 

The timeline was very tight, and the scheme would be required to be presented to Leaders on 15 June.  This included the Governance review, consultation questions and a quality impact assessment, all of which would then be presented to Full Council on 28 June.  It was explained that the scheme was a high level constitution document which laid out the powers of the combined authority and the elected mayor. 

 

A series of questions would be raised at the next meeting which included if a Mayor was a given and non-negotiable.  How consensus would be reached on the powers of the Mayor, and what the voting powers would be.  The apportionment of costs will also be discussed.

 

The Leader said he would circulate his briefing to Members, however if any Member had any concerns it was asked that they spoke with the Leader directly.

 

Councillor Gilbert said he agreed with the Leader.  It was an issue of which all want to see happen but not in the way that it was being enforced.

 

Councillor Jermy asked if the public consultation would include options for with or without a Mayor. The Leader confirmed that the government would only accept the deal with a Mayoral state.  He also added that work was underway to try and avoid duplication of the consultation.

57.

Questions on Notice under Standing Order No 6

Minutes:

None.

58.

Questions without Notice under Standing Order No 7

Minutes:

Councillor Crawford asked the Leader if information was available on the work Anglian Water would be doing at the School Lane Car Park in Thetford.  The Executive Director Place would confirm the arrangements to all Thetford Councillors.

 

Councillor Newton asked the Leader how effective the CCTV was and how it demonstrated success.  He had been told this information was not available, and asked for a written response regarding the contract, number of hours that had been paid for and the number of staff it involved.  The Executive Member for Place reminded Members that the company which provided the CCTV went into administration, and other authorities, including Kings Lynn and West Norfolk Borough Council helped Breckland free for six months.  Since then, an operational contract had been set up to cover the public places within the market towns with Kings Lynn and West Norfolk Borough Council of which the Police were happy with the system

 

The Leader said that the relationship with the Police had improved dramatically, with Anti-Social Behaviour reduced by 10% per annum.  Members were invited to visit the control room to gain a better understanding of how the CCTV worked.

 

Councillor Taylor said he had received emails from the Highways regarding concerns of traffic provision at the Riverside project in Thetford.  He had got concerns and asked the Leader if Breckland would be consulted on this.  The Executive Member for Income & Prosperity confirmed there were two pieces of work being undertaking considering the developments in Thetford and the impact on car parks and traffic.  As the Portfolio Holder, he was keen to ensure that the new developments would be accessible to all people and would work with Norfolk County Council on this.

 

Councillor Clarke informed the Executive Member Place that a service point for Norwich Credit Union had recently opened in his ward.  He asked if Anglia Revenues Partnership, housing and other service areas would signpost residents to the free service if appropriate.  The Executive Member Place confirmed that this sat with the Executive Member Growth Portfolio, who would look into this service.

 

Councillor Newton added that he would like an email for the contracted hours for CCTV and how long it was monitored.  The Executive Director Place confirmed that the CCTV was monitored for 24 hours a day, but the contracted hours were for 18 hours a day.  The number of screens per individual was well within the service guidelines.  Members were informed that in the last year a 1000 incidents were reported to Police by CCTV to follow-up, and two to three requests a week were received from the Police to review the CCTV.  It was not possible to inform Members of the number of prosecutions as a result of using the CCTV as this information was not available.  It was reiterated that the relationship with the Police had become extremely strong since the Operational Partnership Team had been situated at Breckland Offices.  Councillor Newton asked for this information to be emailed to him.

 

The Chairman  ...  view the full minutes text for item 58.

59.

Cabinet Minutes pdf icon PDF 64 KB

Unconfirmed minutes of the Cabinet meeting held on 19 April 2016.

Minutes:

RESOLVED that the unconfirmed minutes of Cabinet Meeting held on 19 April 2016 be adopted.

60.

Licensing Committee pdf icon PDF 69 KB

Unconfirmed minutes of the Licensing Committee meeting held on 16 March 2016.

Minutes:

RESOLVED that the unconfirmed minutes of the Licensing Committee meeting held on 16 March 2016 be adopted.

61.

Planning Committee

61/14a

Confirmed minutes of the Planning Committee meeting held on 4 April 2016 pdf icon PDF 79 KB

Minutes:

RESOLVED the confirmed minutes of the Planning committee meeting held on 4 April 2016 be adopted.

61/14b

Unconfirmed minutes of the Planning Committee meeting held on 25 April 2016 pdf icon PDF 103 KB

Minutes:

RESOLVED the Unconfirmed minutes of the Planning Committee meeting held on 25 April 2016 be adopted.

62.

General Purposes Committee pdf icon PDF 79 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 13 April 2016.

Minutes:

RESOLVED that the unconfirmed minutes of the General Purposes Committee meeting held on 13 April 2016 be adopted.

63.

Appeals Committee pdf icon PDF 79 KB

Unconfirmed minutes of the Appeals Committee meeting held on 20 April 2016.

Minutes:

RESOLVED that the unconfirmed minutes of the Appeals Committee meeting held on 20 April 2016 be adopted.

64.

Appointment of Committees and Other Representatives and Chairmen and Vice Chairman 2016-2017 pdf icon PDF 64 KB

Report of Executive Manager Governance.

Additional documents:

Minutes:

The Executive Director Strategy & Governance presented the report.  The appointments of committees and other representatives had been tabled for Members a copy of which is attached.

 

It was RESOLVED that:

1.    The Council appoints for 2016-2017 the Committees and Panels as set out in the attached document.

 

2.    That Council appoints the Chairmen and Vice-Chairmen of those Committees.

65.

Representatives on Outside Bodies 2016 - 2017 pdf icon PDF 56 KB

Report of Executive Manager Governance.

 

Additional documents:

Minutes:

The Executive Director Strategy & Governance presented the report.  The representatives on outside bodies were tabled for Members, a copy of which is attached to the minutes.

 

It was RESOLVED that the council appoint representatives to serve on the list of Outside bodies (attached).

66.

Capital Out-turn 2015-16 pdf icon PDF 89 KB

Report of Executive Member Finance.

Additional documents:

Minutes:

The Executive Member Finance presented the report.

 

Councillor Jermy referred to the Capital receipts and asked if it would see an increase in the right to buy sales.  The Chief Accountant said the figure did vary but would speak with the housing associations on the forecast figures.

 

RESOLVED that:

1)    the final capital budget, out-turn and funding for 2015-16 as detailed in appendix B be approved; and

 

2)    the revised capital budget and associated funding for the 2016-17 capital programme as detailed in Appendix A be approved.

67.

Refresh of Corporate Plan & Achievements to Date pdf icon PDF 94 KB

Report of the Executive Director Strategy & Governance.

Additional documents:

Minutes:

The Deputy Leader presented the report.  The corporate plan was fundamental in how the council operated and delivered its corporate objectives.  The refreshed plan reflected on the progress made to date, and the priorities for the future. Minor changes had been made to reflect on the changing national political agenda around devolution and further development of the Council’s plans such as the establishment of the Transformation Programme and Breckland Bridge.

 

Amendments to critical activities had been made to reflect the way in which the transformation programme was being delivered and working with partners to maximise investment and growth to link with the Open for Business action plan.

 

The Leader added that in recognition of the corporate plan the Council were keen to support the market towns to attract new businesses and visitors to the area.  Graffiti had been reported in Thetford, and the Council had recognised that this was a problem, and agreed to arrange for it to be cleaned and taken back to the original state by the end of June.

 

Councillor Wassell hoped this offer was not exclusive to Thetford, but was open to the other market towns.  The Leader confirmed that the contract was with Serco, and therefore applied to all market towns.  He added that Breckland had a duty to do all it could to assist the town councils to move the market towns forward and promote their unique selling points.

 

Councillor Crawford thanked the Leader and Officers for the support.  He asked if there were limited funds available in upgrade of Button Island.  The Executive Member for Income and Prosperity said an issue was being dealt with and he would update the Thetford Members as soon as possible.

 

Councillor Wilkin was concerned about the money available for the A47 as it was a shocking piece of road.  He said the A11 technology corridor had been made into a fantastic stretch of road and the A47 was no longer fit for purpose.  He would champion that the A47 was dualled at every opportunity.  The Leader was in favour of an upgrade and added that if or when the A47 was dualled that should ensure that the local market towns were promoted.

 

Councillor Jermy thought the Corporate Plan was a good document but there was little mention of how the Council would deal with housing waiting lists and would like to see this higher on the Council agenda.  The Executive Member for Growth agreed and said that this was being considered at the moment.  The Leader added that the information in the corporate plan had been pitched at a high level, and suggested that further information was available in the Housing Annual delivery plan.

 

RESOLVED that the contents of the report were noted and the Annual Corporate Plan Refresh 2016-17 be adopted.

68.

Amendments to the Constitution (Standing Item)

Minutes:

None.

69.

Any other items which the Chairman decides are urgent -

NOTE: No other business is permitted unless by reason of special circumstances, which shall be specified in the minutes, the Chairman is of the opinion that the items(s) should be considered as a matter of urgency.

Minutes:

Nothing to report.