Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

Items
No. Item

Outgoing Chairman

The outgoing Chairman, Councillor Robert Kybird, presented a cheque for £2422 to a representative of the East Anglian Children’s Hospice, his chosen charity for the year.

 

He thanked his consort Glynis Irish for accompanying him to almost all of the 135 events that he had attended throughout the year.  He also thanked Mrs Susan Allen, the Chairman’s secretary, for her advice and guidance.

 

In his twelve years as a Councillor he had found the Officers generally helpful but policies could sometimes be a problem.  It would be a challenge for the Council moving forward to demonstrate District cohesion.  The Pride in Breckland awards had been good for that as had the strong links with the Light Dragoons who were soon to leave the County.  There were similar strong links between Swaffham and RAF Marham and Thetford and RAF Honington. 

 

He looked forward to the five market towns of Breckland becoming dementia friendly and said that he would continue his role on the Norfolk Health Scrutiny Committee as a member of the public.

 

Members were asked to remember ex Councillor Ray Key who had sadly passed away recently.  He had been a keen Member of the Museums Service which Councillor Kybird described as a major tourist attraction for the District.

 

Finally he handed the Leader of the Council a framed picture which had been presented to the Council by the Light Dragoons to reflect their time in Breckland from 2000 to 2015.

 

34.

Chairman (Agenda Item 1)

a)     To elect the Chairman of the Council for the ensuing year.

 

b)     The newly elected Chairman to sign the required Declaration of Acceptance of Office.

Minutes:

Nominations were invited.

 

After being duly proposed and seconded and with no other nominations being made it was RESOLVED that Councillor Gordon Bambridge be appointed Chairman of the Council for the ensuing year.

 

Councillor Bambridge signed the Declaration of Acceptance of Office.

 

Councillor Bambridge in the Chair.

 

35.

Vice-Chairman (Agenda Item 2)

a)     To elect the Vice-Chairman of the Council for the ensuing year.

 

b)     The newly elected Vice-Chairman to sign the required Declaration of Acceptance of Office.

Minutes:

After being duly proposed and seconded and with no other nominations being received it was RESOLVED that Councillor Bill Borrett be appointed Vice-Chairman for the ensuing year.

 

Councillor Borrett signed the Declaration of Acceptance of Office.

 

36.

Vote of thanks to the outgoing Chairman (Agenda Item 3)

Minutes:

The new Chairman said that he had become a Councillor at the same time as the outgoing Chairman, Councillor Kybird and they had served on several Committees together.  During that time there had been great progress.  Councillor Kybird had served well as Chairman and there had been many highlights during his year, particularly the farewell parade for the Light Dragoons.  He had represented the Council on the Norfolk Health Scrutiny Committee during difficult times and he had always given sound advice and counsel.

 

The retiring Chairman was presented with the ex-Chairman’s badge of office to warm applause.

 

The Leader of the Council echoed those words and said that Mr Kybird had done a sterling job and the Council owed him a debt of gratitude.

 

The Leader of the Labour Group said that as a Thetford Member himself he had witnessed a large number of the events attended by the Chairman.  He was grateful to him for his support.  On behalf of the Chairman he paid tribute to Mr Kybird’s role on the Overview & Scrutiny Commission and thanked him for his sensible and helpful contributions to those meetings.

 

Councillor Gilbert also thanked Mr Kybird for the way in which he had represented the Council.  He said that three words summed up Mr Kybird, they were: fair, polite and thoughtful.  It had been a pleasure working with him and he wished him well for the future.

 

Councillor Claussen echoed all those sentiments and thanked Mr Kybird and Glynis for being an excellent Vice-Chairman and a superb Chairman.

 

Councillor Sherwood said they had been wonderful ambassadors.  He also asked for the Council’s thanks to be put on record, to the ex-Vice-Chairman, Mrs Ann Steward who had not stood for re-election to the District Council.

 

37.

Minutes (Agenda Item 4) pdf icon PDF 107 KB

To confirm the minutes of the meeting held on 26 March 2015.

Minutes:

The Minutes of the meeting held on 26 March 2015 were confirmed as a correct record and signed by the Chairman.

 

38.

Apologies (Agenda Item 5)

To receive apologies for absence. 

Minutes:

Apologies for absence were received from Councillors Cowen, Hewett, Nunn, William Richmond, Robinson and Taylor.

 

39.

Chairman's Announcements (Agenda Item 6)

Engagements List – Chairman - 26th March,2015 – 20th May, 2015

 

Date

Event

Host

10th April, 2015

Reception

Mayor of Hunstanton & Consort, Councillor Carol Bower and Mrs. Simon Bower

13th April, 2015

Light Lunch

High Sheriff of Norwich

16th April, 2015

Farewell to the Light Dragoons Parade and Service

Norfolk County Council/Breckland Council/Swanton Morley Parish Council/Dereham Town Council

17th April, 2015

Civic Reception

Mayor of Watton Town Council, Councillor John Rogers

17th April, 2015

Civic Reception

Mayor of Attleborough, Councillor Karen Pettitt

19th April, 2015

Mayor’s Civic Service

Mayor of Downham Market, Councillor John Doyle

21st April, 2015

Breckland Council Chairman’s Reception

 

24th April, 2015

Meeting and talk on Military Archaeology in the Brecks

New Buckenham Society

26th April, 2015

Civic Service of Thanksgiving

Chairman of Norfolk County Council, Councillor Brian Hannah

26th April, 2015

Centenary ANZAC Day Service

The Britain-Australia Society – Norfolk Branch

30th April, 2015

Concert and Pre-Concert Reception

Mayor of St. Edmundsbury Borough Council, Councillor Robert Everitt

1st May, 2015

Natural World Art Gallery Open Evening 2015 Art Exhibition

Martin Goymour, Chief Executive Officer, Banham Zoo

5th May, 2015

75th Anniversary exhibition of the formation of Czech squadrons in the RAF in WW2

Mr. J. Kitson MBE, PCC Secretary, St. Ethelbert’s Church, Wretham

15th May, 2015

Cocktail Party celebrating The Light Dragoons’ 15 years in Norfolk

The Colonel of The Light Dragoons, Major General David Rutherford-Jones CB, and the Commanding Officer, Lieutenant Colonel James Senior

19th May, 2015

Annual Meeting of Council and Mayor Making Ceremony 2015/16

The Worship the Mayor and Members of St. Edmundsbury Borough Council

 

 

 

Engagements List – Vice-Chairman - 26th February, 2015 to 25th March, 2015

 

Date

Event

Host

17th April, 2015

Civic Reception

Chairman of Broadland District Council, Councillor Tony Adams

 

Minutes:

The Chairman thanked Members for giving him the opportunity to be Chairman.  He announced that his charity for the year would be the Norfolk Accident Rescue Service which he hoped everyone would be able to support. 

 

40.

Declaration of Interests (Agenda Item 7)

Members are reminded that under the Code of Conduct they are not to participate in the whole of an agenda item to which they have a Disclosable Pecuniary Interest. In the interests of transparency, Members may also wish to declare any other interests that they have, in relation to an agenda item that supports the Nolan principles detailed within the Code of Conduct.

Minutes:

The Democratic Services & Legal Manager was asked to clarify the requirements of the Localism Act 2011.

 

She informed Members that they were required to submit a completed and signed Register of Interest form within 28 days and that their register should be kept up to date.  It would be published on the website.  There was no requirement to declare any interests that were included on the form at meetings although any new declarations of Disclosable Pecuniary Interests or under the Nolan Principles could be made at the start of the meeting.  If Members did have such an interest they should not take part in the meeting.

 

No declarations were made.

 

41.

Cabinet Minutes (Agenda Item 8) pdf icon PDF 132 KB

Unconfirmed minutes of the Cabinet meeting held on 24 March 2015.

Minutes:

a)         Breckland Community Funding Applications (Minute No 38/15)

 

Councillor Marion Chapman-Allen pointed out that the fifth paragraph should say that the Garboldisham Amateur Dramatic Society had been very pleased to receive the award.

 

b)         Adoption

 

RESOLVED that subject to the amendment above the unconfirmed Minutes of the Cabinet meeting held on 24 March 2015 be adopted.

 

42.

Overview and Scrutiny Commission (Agenda Item 9) pdf icon PDF 112 KB

Unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 26 March 2015.

Minutes:

a)         Executive Member Portfolio Update (Minute No 41/15)

 

In the sixth paragraph on page 30 of the Agenda, Councillor Gilbert had asked how much money the Capita contract had brought in.  He had found the answer confusing because he had been told that the contract had not reached the point of providing income but that £350,000 had been received.  He asked if that was income or not.

 

Councillor Gould explained that the contract had not met its business target for providing income.  However, part of the contract had been re-negotiated regarding fees for major applications, which were now given back to the Council and that accounted for the £350,000 which had been received. 

 

Councillor Linda Monument pointed out that the fourth paragraph on page 33 should refer to a local connection not collection.

 

b)         Adoption

 

RESOLVED that subject to the amendment noted above the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 26 March 2015 be adopted.

 

43.

Planning Committee (Agenda Item 10) pdf icon PDF 105 KB

Unconfirmed minutes of the Planning Committee meeting held on 13 April 2015.

Minutes:

RESOLVED that the unconfirmed Minutes of the Planning Committee meeting held on 13 April 2015 be adopted.

 

44.

General Purposes Committee (Agenda Item 11) pdf icon PDF 71 KB

Unconfirmed Minutes of the Special General Purposes Committee meeting held on 1 April 2015.

Minutes:

RESOLVED that the unconfirmed Minutes of the Special General Purposes Committee meeting held on 1 April 2015 be adopted.

 

45.

Appeals Committee (Agenda Item 12) pdf icon PDF 72 KB

Unconfirmed minutes of the Appeals Committee meeting held on 1 April 2015.

Minutes:

a)         Objection into the making of a Tree Preservation Order (Minute No 24/15)

 

In the second paragraph on page 53 Councillor Linda Monument noted that the concern had been about a flint wall not well.

 

b)         Adoption

 

RESOLVED that subject to the amendment noted above the unconfirmed Minutes of the Appeals Committee meeting held on 1 April 2015 be adopted.

 

46.

Licensing Committee (Agenda Item 13) pdf icon PDF 74 KB

Unconfirmed Minutes of the Licensing Committee meeting held on 25 March 2015.

Minutes:

RESOLVED that the unconfirmed Minutes of the Licensing Committee meeting held on 25 March 2015 be adopted.

 

47.

Annual Appointment of the Leader of the Council, Committees and other Representatives and Chairmen and Vice-Chairmen 2015-16 (Agenda Item 14) pdf icon PDF 69 KB

Report of the Democratic Services and Legal Manager.

Additional documents:

Minutes:

The Democratic Services and Legal Manager presented the report which invited Members to appoint the Leader, Chairmen, Vice-Chairmen and members of Committees.  An amended Appendix A had been tabled.

 

The Senior Democratic Services Officer read out amendments to the tabled paper on Committee membership, including appointments from the Labour and UKIP Groups and for the Independent member.  (See attached).

 

The Chairman proposed that Councillor Wassell be Leader of the Council and Councillor Jolly seconded that proposal.  No other nominations were made.

 

Councillor Gilbert was disappointed not to be on the Planning Committee and asked if he could remain on the Member Development Panel if there was still a vacancy.  He was asked to discuss that proposal with the UKIP members after the meeting.

 

Councillor Jermy commented on the proposed membership of the Overview & Scrutiny Commission.  The Council had a good reputation for upholding tradition and it was usual for the Chairman or Vice-Chairman of the Commission to be an opposition member.  He proposed that he should be Vice-Chairman of the Commission.  His proposal was seconded by Councillor Hollis.

 

Councillor Gilbert agreed.  The role of Scrutiny was to hold the Executive to account and it was not right for the ruling group to scrutinise itself.  He supported the idea of the Vice-Chairman being an opposition member.

 

The proposed amendment was not supported and failed.

 

RESOLVED that:

 

1)    Councillor Michael Wassell be appointed as Leader of the Council.

2)    The appointments to Committees and Panels be approved as set out on the attached Appendix A; and

3)    The Chairmen and Vice-Chairmen of those Committees, as set out on the attached Appendix A, be approved.

 

48.

Leader's Announcements (Agenda Item 15)

Minutes:

Councillor Wassell thanked Members for re-electing him as Leader of the Council.  His first action would be to re-appoint Councillor Lynda Turner as Deputy Leader.  He would confirm his Cabinet in the next few days as it might require adjustment in view of the Senior Management restructure which was taking place.

 

His reappointment gave him the opportunity to continue the work started and to fulfil commitments given in the Corporate Plan.  The four priorities of that were:

 

·         Supporting Breckland to develop and thrive

·         Providing the right service, at the right time and in the right way

·         Developing the local economy to be vibrant with continued growth

·         Enabling stronger, more independent communities

 

The priorities were underpinned by the delivery plan and would be the means by which the performance of elected members was judged by residents.

 

A prime achievement of the previous year had been the Local Asset Backed Vehicle (LABV) initiative and the setting up of the Breckland Bridge Company.  He outlined some of the highlights of the current scheme.

 

Another example of the direction in which the Council was travelling was the progress made regarding Victory Park in Attleborough.  An offer had been accepted on the land which was above the Independent District Valuers’ valuation.  The sale of the land brought a number of benefits which he explained.

 

The following week he would be attending a briefing from the new Secretary of State for Communities and Local Government.  He thought it likely that there would be announcements about the future funding of district councils which would affect everyone.  However, Breckland was in a strong position with a sound financial base.

 

In his regular meetings with the other councils in Norfolk collaboration was a regular topic of conversation.  The idea of Local Authorities working in combination with each other was a recurring theme.  He was determined to ensure that whatever happened the Council would be firmly in control of its own destiny.

 

Councillor Rogers read a question about the purchase of land which he would be giving to the press.  He had drawn the Leader’s attention to an opportunity to purchase land in Carbrooke at an auction. He asked why the Council had missed the opportunity.

 

The Leader responded that this was an on-going concern for Councillor Rogers who had first drawn the land to his attention two years ago.  He had advised Councillor Rogers that the Council would not buy land that might not be viable and he had asked him to identify potential users.  There were empty units opposite the site and the main issue was viability.  It would not be right to spend public money in that way.

 

The Leader of the Labour Group asked if Parish Council representation on Committees could be proportionate. 

 

The Leader of the Council agreed that it was vital for Parish Councils and residents to be involved in such things as the Greater Thetford and the Greater Attleborough Partnerships.  Those bodies would have an independent Chairman and it was therefore not  ...  view the full minutes text for item 48.

49.

Representatives on Outside Bodies 2015-16 (Agenda Item 16) pdf icon PDF 55 KB

Report of the Democratic Services and Legal Manager.

Additional documents:

Minutes:

The Democratic Services & Legal Manager invited Members to approve the Representatives on Outside Bodies.  An amended list had been tabled and a review of all Outside Bodies would be presented to Council in due course.

 

The Chairman invited Councillors to put their names forward to fill the remaining vacancies.

 

Councillor Jermy sought clarification of the Youth Advisory Boards which had been set up when the Youth Service had been scrapped.  He felt it was important that the Council was involved on the Boards and asked why the appointment was ‘under revision’.  He was advised that the Council was seeking clarification of the role from the County Council before making an appointment.

 

Councillor Wilkinson said that he was the NALC representative on the Board and he would be willing to represent the Council as well.  The appointment would be referred back to Council.

 

RESOLVED that the amended list of appointments to Outside Bodies be approved en-bloc.

 

50.

Pay Policy Statement 2015/16 (Agenda Item 17) pdf icon PDF 65 KB

Report of the Executive Director of Commissioning.

Additional documents:

Minutes:

The Executive Director Commissioning & Governance presented the report and explained that the Council was required to produce the statement annually setting out the remuneration for the highest and lowest paid employees.  She reminded Members that there was a review of Senior Management and of the pay award currently taking place.  Five employees still had lease cars under an arrangement that had now ceased.  The last lease would cease in August 2015.

 

RESOLVED that the Council’s Pay Policy Statement 2015/16 be adopted.

 

51.

Members' Attendances from May 2014 to May 2015 (Agenda Item 18) pdf icon PDF 10 KB

Note: Members are asked to note that following a request at the previous Annual Council meeting in 2014, the attendance statistics do not include Portfolio Holder Briefings.

Minutes:

The report was noted.

 

52.

Capital Outturn Report (Agenda Item 21) pdf icon PDF 84 KB

Report of Julie Kennealy, Executive Director of Place & Section 151 Officer.

Additional documents:

Minutes:

This item was taken before the exclusion of the press and public.


The Executive Director Place presented the report which provided factual information setting out performance against budget.  Appendix B to the report had been tabled and gave detail of what had been spent and where income had come from.  Not all the money had been spent and Appendix A set out proposals for the balance.

 

RESOLVED that:

 

(1)  The final capital budget, out-turn and funding for 2014-15, as detailed in Appendix B, be approved; and

(2)  The revised capital budget and associated funding for the 2015-16 capital programme, as detailed in Appendix A, be approved.

 

53.

Exclusion of Press and Public (Agenda Item 19)

To consider passing the following resolution:

 

“That under Section 100(4)(A) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Schedule 12A to the Act”

Minutes:

RESOLVED that under Section 100(A) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraph 4 of Part 1 of Schedule 12A to the Act.

 

54.

Shared Management Team Restructure (Agenda Item 20)

Report and presentation by the Chief Executive.

Additional documents:

Minutes:

The Council considered a report by the Chief Executive concerning a shared management team restructure which was approved.