Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 125 KB

To confirm the minutes of the meeting held on 27 February 2014.


The Minutes of the meeting held on 27 February 2014 were confirmed as a correct record and signed by the Chairman.



Apologies (Agenda Item 2)

To receive apologies for absence. 


Apologies for absence were received from Councillors Chapman-Allen, Green, Irving, Lamb, Matthews, Nunn, Pettitt, Spencer, Stasiak and Williams.


Chairman's Announcements (Agenda Item 3)


Presentation of Accreditation for Customer Service Excellence

The Chairman will present the Certificate to the Customer Services Manager and staff of the Customer Service Centre.


The Chairman introduced Kevin Rump, ICT & Customer Services Manager and Dylan Powles, Customer Contact Manager and asked them to explain the journey to accreditation status.


The ICT & Customer Services Manager explained that the journey had started back in February 2013 and at that time they had simply been looking at acquiring the plaque to put on the wall.  However, as they had progressed through the process and looked at the 57 criteria against which they would be measured they had changed their attitude.  They had been providing a good service but they had not asked the customers if it was the service they actually wanted.  In getting to grips with the criteria for accreditation they had used a variety of means to find out what service their customers wanted and to amend their practices to ensure that was what they were providing.  They had also put in place development opportunities for continuous improvement.


The Customer Contact Manager advised that an Inspector had visited the various offices of the Council and had sat in the Contact Centre and surveyed the customers over a two day period.  Every measure had been checked.


In conclusion they had met 55 of the 57 criteria, ten at gold standard.  It had been a lot of hard work.


The Chairman thanked the Executive Member for Corporate Services and Quality Assurance as without his vision it would not have happened.  


He then presented the Officers with the plaque and certificate.


Chairman's Appointments 27 February 2014 to 16 April 2014

Engagements List – Chairman


27th February, 2014 to 16th April, 2014





2nd March 2014

Justice Service

High Sheriff of Norfolk, The Countess of Leicester

4th March 2014

Charity Quiz and Chips Evening


7th March 2014

Civic Reception and Performance of Kiss me Figaro

His Worship the Mayor of the Borough of Great Yarmouth, Councillor John Burroughs

10th March 2013

Flag Raising Ceremony – Fly a Flag for the Commonwealth


13th March 2014

MusicMix with the BBC Concert Orchestra

Samantha Patel –Communities Officer – Breckland Council

24th March 2014


The Countess of Leicester, High Sheriff of Norfolk

2nd April 2014

Citizenship Ceremony

Chairman of Norfolk County Council, Councillor Mrs. Hilary Cox

8th April 2014

Breckland Council Chairman’s Reception


13th April 2014

Chairman’s Civic Service

Chairman of South Norfolk Council, Councillor Colin Gould and Sonia Gould


Engagements List – Vice-Chairman


27th February, 2014 to 16th April, 2014





21st March 2014

St. Winnold’s Parade and Breakfast

The Mayor of Downham Market, Councillor David Sharman



The Chairman thanked everyone for their support at his Reception.  He thanked Barnham Broom for hosting the event and to Capita for sponsoring it.  He said it must have been the first Chairman’s Reception to be held at nil cost to the Council.



Declaration of Interests (Agenda Item 4)

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.


For transparency, Councillor Gilbert declared that he had participated in the two day course for the Master Gardeners Scheme referred to on page 16 of the Agenda. 


Councillor Kybird declared a business interest in Agenda Item 7b (Thetford planning application) as a builder.


Cabinet Minutes (Agenda Item 5) pdf icon PDF 104 KB

Unconfirmed minutes of the Cabinet meeting held on 1 April 2014.


a)         Breckland Community Funding Applications – February to March 2014 (Minute No 34/14)


Councillor Goreham thanked the Cabinet for supporting the Friends of Dereham Windmill.  They were a small, dedicated group of volunteers with highly ambitious projects.


b)         Communities Reserve (Minute No 35/14

The Leader of the Labour Group fully supported the recommendation.  Anything to improve health and wellbeing was to be encouraged.  He asked the Council to work with existing groups across the District wherever possible.  They were often doing very good work and the Council would get more from its money working with them.  Often where large sums were concerned, professionals were paid to carry out projects.  They did the work and then left.  It was better to train local people to do the work themselves.  He hoped that delivery would relate to the health needs already identified in the district.

The Leader of the Council said that grant applications were always encouraged and bids for health and wellbeing grants would be welcomed throughout the district.


(1)               £41,600 be released per year for two years to match fund the £41,600 Health & Wellbeing grant and provide a further two years of activity as outlined in the report;

(2)               £40,000 be released per year for three years as match funding for a Sport England funding bid for the Fit and Fun Programme as outlined in the report; and

(3)               the remaining £376,800 for Health & Wellbeing projects which supported the Council’s objectives: to have Pride in Breckland and Developing Stronger Communities, be ring-fenced and authority be delegated to Cabinet to release those funds on receipt of full business cases.

c)         Release of Additional Funds for the Transfer of Equipped Play Area at School Lane, Dereham (Minute No 36/14)

Councillor Goreham noted that negotiations between the two Councils had been going on for some years and he was delighted they had reached fruition.  Most people were in favour of devolving control to local areas and Dereham Town Council would manage the area well.

d)         Community Asset Register and Community Right to Bid (Minute No 37/14)

Councillor Gilbert asked if Community meant a Town or Parish Council and the Leader of the Council advised him the term applied to any group of interested residents.

e)         Anglia Revenues & Benefits Partnership (Minute No 39/14)

It was noted that Waveney & Suffolk Coastal Councils had also joined the Anglia Revenues Partnership.

f)          Adoption

RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 1 April 2014 be adopted.





Overview and Scrutiny Commission (Agenda Item 6) pdf icon PDF 466 KB

Unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 20 March 2014.


a)         Executive Member Portfolio Update (Minute No 16/14)


The O&SC Chairman thanked Members for their input at the meeting.


The Executive Member for Planning, Building Control & Housing noted that in the penultimate paragraph on page 32 of the Agenda she had said that when the Housing Associations disposed of properties in a village there was then no land available for social housing to be built in the village.


The O&SC Chairman confirmed that that would be amended at the next meeting.


b)         Adoption


RESOLVED that the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 20 March 2014 be adopted.



Planning Committee (Agenda Item 7)


Unconfirmed Minutes of the Planning Committee meeting held on 17 March 2014 pdf icon PDF 90 KB


RESOLVED that the now confirmed Minutes of the Planning Committee meeting held on 17 March 2014 be adopted.



Unconfirmed Minutes of the Special Planning Committee meeting held on 4 April 2014 pdf icon PDF 115 KB


a)         Thetford, Croxton, Kilverston & Brettenham: 3PL/2011/0805/O (Minute No 36/14)


The Chairman of the Planning Committee noted that Simon Wood had been omitted from the attendance list.  Mr Wood was the Regional Planning and Building Control Manager for Urban Vision Partnership Ltd.  He had done the presentation on the day on behalf of Capita for the Council.  The Chairman passed his congratulations to Mr Wood for a very good, very smooth presentation.


Councillor Robinson advised that his comments in the final sentence of the fourth paragraph from the bottom of page 61 of the Agenda had been about the mini-roundabout, not Norwich Road itself.


The Leader of the Council concurred that it had been an excellent presentation.  The planning permission would bring advantage to the whole district with opportunities for jobs and growth.  He said that Thetford was the jewel in the district’s crown.


b)         Adoption


RESOLVED that the now confirmed (and amended) Minutes of the Special Planning Committee meeting held on 4 April 2014 be adopted.



General Purposes Committee (Agenda Item 8) pdf icon PDF 79 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 19 February 2014.


a)         Breckland Training Services Annual Review 2012-13 (Minute No 11/14)


Councillor Goreham said that he had attended a lot of seminars in his time and seen a lot of presentations, but none had been better than the one provided by Richard Wills the Breckland Training Services Manager.  It had been excellent.  His listeners could not help but be impressed by his enthusiasm.   The Executive Member for Corporate Services & Quality Assurance had been equally impressed.


The Chief Executive said that he would pass on their congratulations.


b)     Adoption


RESOLVED that the now confirmed Minutes of the General Purposes Committee meeting held on 19 February 2014 be adopted.



Licensing Committee (Agenda Item 9) pdf icon PDF 116 KB

Unconfirmed minutes of the Licensing Committee meeting held on 7 April 2014.


RESOLVED that the unconfirmed Minutes of the Licensing Committee meeting held on 7 April 2014 be adopted.



Nominations for Committee and other Seats (Agenda Item 10)

To receive nominations for any changes to Committee and other seats from political groups.


To appoint a replacement for Councillor Carl Clark who is standing down from the Breckland Area Museums Committee.




Police & Crime Panel

Councillor Robinson to replace Councillor Sharpe as Substitute Member.


Breckland Area Museums Committee

Councillor Canham to replace Councillor Clark.


Chief Executive

The Leader of the Council advised Members that it was the Interim Chief Executive’s last day at the Council.  He wished to record his thanks for all the support Mr Huggins had given him.  Members joined in with warm applause.