Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda Item 1) pdf icon PDF 66 KB

To confirm the minutes of the Annual meeting held on 23 May 2013.


The Minutes of the Annual Meeting held on 23 May 2013 were agreed as a correct record and signed by the Chairman.



Apologies (Agenda Item 2)

To receive apologies for absence. 


Apologies for absence were received from Mr Askew, Mr Bambridge, Mr Byrne, Mr C Carter, Mr Clark, Mr Darby, Mr Duffield, Mr Green, Mrs Irving, Mr Martin, Mr Monument, Mrs North, Mrs Pettitt, Mr Robinson, Mr Sharpe, Mr Sherwood, Mr Skull, Mrs Spencer, and Mrs Steward.


It was noted that Mr Nunn was attending the LGA Conference.



Chairman's Announcements (Agenda Item 3)

Engagements List – Chairman


23rd May, 2013 to 4th July, 2013





23rd May, 2013

Annual Formal Reception

Commanding Officer and Officers of RAF Marham

7th June, 2013

48th Fighter Wing Summer Orientation

Colonel Kyle Robinson,
Commander 48th Fighter Wing

7th June, 2013

Civic Reception

Mayor of Thetford,
Councillor Stuart Wright

9th June, 2013

Civic Service

Mayor of Swaffham,
Councillor Anne Tigue

15th June, 2013

Performance of Seaside Summer Special

Directors of Openwide Coastal Limited

16th June, 2013

Annual Civic Service

Lord Mayor of Norwich,
Councillor Keith Driver

19th June, 2013

Pre-Reception and Change of Command Ceremony

Lieutenant General Crain A. Franklin, Commander Third Air Force

19th June, 2013

Sports Experience Day

President’s Sporting Club & The Essex Disabled Sports Foundation

24th June, 2013

Fly a flag for our Armed Forces – Flag Raising Ceremony


24th June, 2013

BBC’s Gardeners’ Question Time

Gressenhall Farm and Workhouse



Engagements List – Vice-Chairman


23rd May, 2013 to 4th July, 2013






10th June, 2013

British Empire Medal Presentation

HM Lord-Lieutenant of Norfolk, Richard Jewson Esq. JP




The Chairman announced with sadness that Mr Pat Balaam had passed away.  He had served as a Councillor from 2007 to 2011, and had been very much a man of the community in Thetford for many years.


The Funeral was being held on Tuesday 16 July at St Cuthbert Church at 11.30am followed by a burial at Thetford Cemetery.  The Chairman conveyed his thoughts and condolences to the family.


Members then observed a minutes silence.


The list of previous engagements was noted. 


The Chairman said his Blog was going live and he would provide a demonstration at the end of the meeting.



Declaration of Interests (Agenda Item 4)

Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.


In the interest of transparency Councillor Jolly declared that Item 2 within the planning agenda regarding the proposed construction of a 65 million gallon irrigation water reservoir was on the boundary of her farm.


Councillor Kybird as declared in the Audit Committee Minute No. 31/13.



Cabinet Minutes (Agenda Item 5)

Unconfirmed minutes of the Cabinet meeting held on 18 June 2013.

Additional documents:


(1)   Statement of Community Involvement (SCI) (Minute No 47/13)


RESOLVED that Option 1 of the report be endorsed and the Statement of Community Involvement (2013) including changes made as a result of the public consultation as a Council document be adopted.



(2)   Quarter 4 Financial Performance Report (Minute No 49/13)



a)     £585,000.00 be contributed into a new Communities Reserve to allow the Council to fund community based projects; and


b)     the provisions totalling £346,000.00 be approved.


(3)   Adoption


RESOLVED that the unconfirmed minutes of the Cabinet meeting held on 18 June 2013 be adopted.



Overview and Scrutiny Commission (Agenda Item 6) pdf icon PDF 114 KB

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 6 June 2013.


(1)   Executive Member Portfolio Update (Communities) (Minute No. 27/13)


Councillor Armes said she was pleased that the Council was engaging with Thetford Town Council regarding the Leisure Centres and hoped that standards would improve following the review.


Referring to the comments made by Councillor Bambridge in relation to the Memorial Hall, Councillor Goreham said it was a shame that the said Councillor was not at the meeting to expand on the matter, however, he said he had no objection to a review into any organisation which received funding from Breckland Council and thought it was highly desirable for this to be completed fairly.


Councillor Cowen agreed with Councillor Goreham’s comments and assured that it would be.



(2)   Adoption


RESOLVED that the unconfirmed minutes of the Overview and Scrutiny meeting held on 6 June 2013 be adopted.



Planning Committee (Agenda Item 7) pdf icon PDF 80 KB

Unconfirmed minutes of the meeting of the Planning Committee held on 3 June 2013.


Under minute no: 56/13(d) (3rd para) the word ‘market’ being replaced by the word ‘marked’ and subject to Councillor Armes being marked as present at this meeting it was:


RESOLVED that the unconfirmed minutes of the meeting of the Planning Committee held on 3 June 2013 be adopted.



General Purposes Committee (Agenda Item 8) pdf icon PDF 69 KB

Unconfirmed minutes of the meeting of the General Purposes Committee held on 29 May 2013.


Mr Goreham presented his retrospective apologies.


RESOLVED that the unconfirmed minutes of the General Purposes meeting held on 29 May be adopted.



Audit Committee (Agenda Item 9)


Confirmed minutes of the meeting of the Audit Committee held on 7 June 2013 pdf icon PDF 117 KB


RESOLVED that the confirmed Minutes of the Audit Committee held on 7 June 2013 be adopted.



Unconfirmed minutes of the meeting of the Audit Committee held on 28 June 2013

Additional documents:


(1)   PFI Benchmarking (Minute No 40/13)


RESOLVED  that the recommendations within the report be approved.


(2)   Adoption


RESOLVED that the unconfirmed minutes of the meeting of the Audit Committee held on 28 June 2013 be adopted.


As a new member of the Audit Committee, Mrs Canham expressed her thanks to the officer involved with the PFI report.  She thought it was an excellent report and had been easy to understand.



Annual Report of the Audit Committee (Agenda Item 10) pdf icon PDF 93 KB

Report of the Internal Audit Consortium Manager in consultation with the Chairman of the Audit Committee.


RESOLVED that the report be noted.


Councillor Jordan expressed his thanks to the Audit Committee Members, especially to Mr Jermy in producing a good quality scrutiny audit of the Council.



Reference from ARP Joint Committee - 13 June 2013 (Agenda Item 11) pdf icon PDF 42 KB

Report of the Assistant Director for Commissioning.


RESOLVED that the Partnership Agreement dated 23 November 2012, be amended to delete paragraph 3.24.



Nominations for Committee and other Seats (Agenda Item 12)

To receive nominations for any changes to Committee and other seats from political groups.