Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item

Statement from the Chief Executive

The Chairman read out a message from the Chief Executive, Terry Huggins.  Mr Huggins was departing the authority on 31 January 2013 and was unable to attend what would have been his last Council meeting.  The Shared Management Team had been shortlisted for a national award and he was required to present to the judges.


He felt privileged to have held the position of Chief Executive.  Breckland Council had a rightly deserved reputation for being a well run authority whose ideas and actions were often at the forefront of thought in the local government sector.  It had been rewarding to contribute to the Council’s on-going journey.  Local Government was facing challenges which had not been experienced before but he had no doubt that the Council’s spirit would enable it to continue to be successful.


He assured Members that he would be an advocate who would always speak well of the Council and he offered his very best wishes for the future.


Minutes (Agenda Item 1) pdf icon PDF 95 KB

To confirm the minutes of the meeting held on 6 December 2012.


The Minutes of the meeting held on 6 December 2012 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda Item 2)

To receive apologies for absence. 


Apologies for absence were received from Mr Byrne, Mr Clark, Mr Darby, Mr Duffield, Mrs Irving, Mr Lamb, Mrs Millbank, Mrs Pettitt, Mr Rogers, Mr Smith and Mrs Steward.



Chairman's Announcements (Agenda Item 3)

Engagements List – Chairman

6th December, 2012 to 23rd January, 2013





6th December 2012


Mayor & Mayoress of King’s Lynn & West Norfolk, Councillor & Mrs. Geoffrey Wareham

20th December 2012

Quiz Evening

Swanton Morley Parish Council

16th January 2013

Opening of renovated youth club

Robertson Barracks Youth Club


Engagements List – Vice-Chairman

6th December, 2012 to 23rd January, 2013





16th January 2013

Lord-Lieutenant’s Youth Fellowship Award 2012

HM Lord Lieutenant of Norfolk

Richard Hewson Esq. JP




The Chairman noted that due to the bad weather he had been unable to attend the engagement at Robertson Barracks on 16 January and the Vice-Chairmans’ appointment on that day had been cancelled.


He reminded Members that his group, Polaris, were performing a gig at Shipdham on 23 March 2013 to raise funds for his designated charity, Water Aid.  Tickets cost £5 and were available from Mrs Turner, Shipdham Ward Representative.  He encouraged Members to attend or to donate raffle prizes.


Declaration of Interests (Agenda Item 4)

Members are no longer required to declare personal of prejudicial interests but are to declare any new Disclosable Pecuniary Interests that are not currently included in the Register of Interests. Members are reminded that under the Code of Conduct they are not to participate and must leave the room, for the whole of an agenda item to which they have a Disclosable Pecuniary Interest. 


In the interests of transparency, Members may also wish to declare any other interests they have in relation to an agenda item, that support the Nolan principles detailed within the Code of Conduct.


No declarations were made.


Cabinet (Agenda Item 5) pdf icon PDF 99 KB

Unconfirmed minutes of the Cabinet meeting held on 8 January 2013.


(a)       Attleborough and Snetterton Heath Area Action Plan and Wider Local Plan Review (Minute No 6/13)


RESOLVED that Option 2 of the report be endorsed – to continue the preparation of a further more detailed consultation on growth in Attleborough, but that it be delayed to form part of a more detailed section of a consultation on the preparation of a new District-wide ‘Local Plan’ in late 2013/early 2014 (e.g. an ‘Issues and Options’ paper that could include housing numbers for the rest of the District and more detailed proposals for Attleborough in a separate chapter).  A revised Local Development Scheme would be prepared which would set out the remaining timetable for the ‘Local Plan’ with subsequent milestones to be agreed.


(b)       Local Council Tax Support (Minute No 7/13)




1)                 the new Council Tax Support Scheme be approved;

2)                 an application be made for the Transitional Grant and the draft Local Council Tax Support scheme be amended to reflect the grant scheme criteria; and

3)                 technical changes be made in regard to the collection of Council Tax.


(c)        Anglia Revenues & Benefits Partnership Budget 2013/14 (Minute No 8/13)


RESOLVED that the amount of £1,912,716 for the Anglia Revenues Parternship budget be included in Breckland Council’s budget for 2013-14.


(d)       Adoption


RESOLVED that the unconfirmed Minutes of the Cabinet meeting held on 8 January 2013 be adopted.


Overview and Scrutiny Commission (Agenda Item 6) pdf icon PDF 198 KB

Confirmed Minutes of the Overview & Scrutiny Commission meeting held on 29 November 2012.


(a)       Local Council Tax Support Scheme (Minute No 113/12)


A Member noted that in the third paragraph on page 24 of the agenda it referred to a 60% allowance for a further three months.  That figure differed from the 50% quoted in the Council Minutes.   The Assistant Director for Commissioning advised that the 50% figure was correct.


(b)       Adoption


RESOLVED that the confirmed Minutes of the Overview & Scrutiny Commission meeting held on 29 November 2012 be adopted.


Planning Committee (Agenda Item 7) pdf icon PDF 129 KB

Confirmed minutes of the Planning Committee meeting held on 17 December 2012.


RESOLVED that the confirmed Minutes of the Planning Committee meeting held on 17 December 2012 be adopted.


General Purposes Committee (Agenda Item 8) pdf icon PDF 60 KB

Unconfirmed minutes of the General Purposes Committee meeting held on 9 January 2013.


RESOLVED that the unconfirmed Minutes of the General Purposes Committee meeting held on 9 January 2013 be adopted.



Moving Thetford Forward Board (Agenda Item 10) pdf icon PDF 115 KB

Unconfirmed Minutes of the Moving Thetford Forward Board meeting held on 13 December 2012.


Councillor Chapman-Allen, speaking as a District and County Councillor, was pleased to note the large amount of funding support for Thetford which was having a huge impact on life in the town.


The unconfirmed Minutes of the Moving Thetford Forward Board meeting held on 13 December 2012 were noted.


Approval of National Non Domestic Rates 1 (Agenda Item 11) pdf icon PDF 62 KB

Report of the Assistant Director of Finance.

Additional documents:


The Executive Member for Finance and Democratic Services introduced the report which sought approval for a revised NNDR 1 form and delegation to the Section 151 Officer to make any necessary future changes to the form. 


The S151 Officer was in attendance to answer any technical questions.




1)                 the NNDR 1 form be approved;

2)                 authority for the approval of the NNDR 1 in future years be delegated to the S151 Officer, with a subsequent report detailing what had been approved to be presented to full Council as part of the annual budget setting report; and

3)                 the Constitution be updated accordingly.


Appointment of Interim Chief Executive (Agenda Item 12) pdf icon PDF 63 KB

Report of the Assistant Director for Democratic Services.


The Deputy Chief Executive presented the report.  The current Chief Executive would be leaving the Authority on 31 January 2013.  Various options had been considered and the recommendation to appoint Trevor Holden, currently Chief Executive of Luton Borough Council, as a joint Interim Chief Executive of the three authorities was considered to be the best solution.


Mr Jermy expressed his appreciation to the out-going Chief Executive on behalf of the Labour Group.  He thanked him for his support and noted that many residents had been impressed by Mr Huggins at the public meetings he had attended.


With regard to the proposal he felt that Members were under pressure as the position would become vacant on 31 January 2013, giving them no real choice.  He was also concerned about the wording of the recommendation which seemed very open-ended.  If the appointment was extended beyond three months he asked at what point it would be referred back to Council.


The Leader of the Council assured him that Members did have a choice, but that he and the two other Leaders considered that given the timescales it would be best to appoint an Interim Chief Executive.  Mr Holden already knew the District well and could ‘hit the ground running’.   It was also an opportunity to push the boundaries by appointing someone to manage three authorities.  Luton was a Labour controlled authority so it would show that cross-working was possible and that shared management was not based on political parameters.


He agreed with the concern about the recommendation which was not intended to be open-ended.


Mr Jermy responded by saying that he was happy to trust the judgement of the Leaders and to support the appointment.


For the benefit of those Members that did not know him, the Leader of the Council introduced Mr Holden and invited him to explain his background.


Mr Holden said that he came from Norfolk and had grown up in the County and attended Wymondham High School.  After a career in the RAF he had joined local government, which he said was the closest to an active war zone he had come!   He had had the privilege of working with the Council for two years (prior to Mr Huggins) and was very excited about the opportunity to return.  His appointment did not mean he would be doing three jobs, it meant he would be doing one job in three locations.  He was interested in taking the appointment as there would be professional kudos from being Chief Executive to three authorities in three separate counties.  It was a huge risk and he would work hard to ensure it did not go wrong.  He looked forward to coming back if the proposal was approved.


A suggested amendment to the wording of the recommendation was agreed.


RESOLVED to approve the appointment of Trevor Holden as Interim Chief Executive and Head of Paid Service in a joint arrangement between South Holland District Council, Breckland Council and Luton Borough Council, for an initial  ...  view the full minutes text for item 11.


Nominations for Committee and other Seats (Agenda Item 12)

To receive nominations for any changes to Committee and other seats from political groups.


  • A vacancy exists for a Breckland representative on the Norfolk Records Joint Committee to replace Councillor Phillip Duigan as he has been appointed to that Committee as a Norfolk County Council representative.


It was noted that Mr Kybird had been appointed to replace Mr Duigan as the Council’s representative on the Norfolk Records Joint Committee.  Councillor Chapman-Allen had been appointed as his substitute.