Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 85 KB

To confirm the minutes of the meeting held on 8 December 2011.


The Minutes of the meeting held on 8 December 2011 were confirmed as correct record and signed by the Chairman, subject to the penultimate sentence of Minute No. 127/11 being amended to read: “Deputy Mayor of Dereham”.


Apologies (Agenda item 2)

To receive apologies for absence. 


Apologies for absence were received from Lady K Fisher, Mrs P. Quadling, Mrs A. Steward, Mr C. Clark, Mr R. Duffield, Mr R Kybird and Mr T. Lamb.


Declaration of Interest (Agenda item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.


The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.


Mr P. Cowen declared a personal interest in Agenda item 11 by virtue of him being an Architect in practice.


Mr R. Childerhouse declared a personal interest in Agenda item 11 due to the representations he made during the process of the Site Specifics document.


Chairman's Announcements (Agenda Item 4)

Engagements List – Chairman

8th December, 2011 to 18th January, 2012





8th December, 2011


Mayor & Mayoress of King’s Lynn & West Norfolk, Councillor & Mrs. Colin Sampson

9th December,2011

Annual Civic Carol Service

Mayor of Great Yarmouth, Councillor Barry Coleman and High Sheriff of Norfolk, Mrs. Georgina Holloway

15th December, 2011

Visit to HMP Wayland, Watton

Mrs. S. Amey – Chairman of Independent Monitoring Board

18th December, 2011

Christmas Service

Necton Church



The Chairman wished all Members a Happy New Year.


He congratulated Councillor Carl Clark on being chosen as one of the people to carry the Olympic torch.


On behalf of all Members he made a presentation to Mr Goreham, the former Leader of the Labour Group.


Cabinet Minutes - 10 January 2012 (Agenda item 5)

Unconfirmed minutes of the Cabinet meeting held on 10 January 2012.

Additional documents:


1)           Rollout of EAST ACTIVE Project to Generate Income (Minute No. 8/12)


The Executive Member for Assets and Strategic Development said that the project had helped small businesses to save £2.25m and cut their CO2 emissions by 11,000 tonnes avoiding infringement fines.  The proposed business case would allow the expansion of the project across the East of England.  Two other Councils were already very interested.




1)           an East Active Full Business Case be developed and submitted to the Department of Communities and Local Government (CLG);


2)           the funding be accepted (if the Business Case is successful) and, subject to all other funding being secured, set up the appropriate income and expenditure budgets to allow the project to proceed;


3)           three additional staff be employed (an Area Manager and two part time administration/technical support posts – one in Luton and one in Breckland) to deliver the project (these posts would be 100% funded from the Project income); and the existing REV ACTIVE Project Manager’s post be extended and reconfigured to December 2015 (this post would also be 100% funded from the Project income).


2)           Alternative Car Park Policy Feasibility (Minute No. 9/12)


The Executive Member for Assets and Strategic Development pointed out a correction saying that the last sentence of the penultimate paragraph on page 165 should say that the figure did not included refurbishment and running costs.


A Dereham Member was concerned that the introduction of parking fees would have an adverse effect on the economic viability of the town.  The Council had always prided itself on supporting economic development and he believed free parking provided a stimulant for the local economy.


The Chairman pointed out that the item was about releasing money for a feasibility study and not about charging.


An Independent Member proposed that the Council should allow time for a full, open and free debate on accepting the principle of car park charging.


Another Member pointed out that the Council had previously been criticised for not charging by the Audit Commission.  Although he was not in favour of charging he accepted that times and circumstances were changing and he agreed that the Council should proceed with the study.


This view was supported by a Member who said that everyone was concerned but the issue had to be worked through to find a solution.


The Leader of the Labour Group said it was an issue that cut across all political persuasions and very few people supported the idea of the study, let alone charging.  As the Leader of the opposition he did not set the budget, but he did not think it was the right time to make this decision.  He seconded the earlier proposal.


The Leader of the Council disagreed with his comments saying that the Leader of the Labour Group had every right to put forward ideas about the budget.  He asked all Members to come forward with suggestions.


The Chief Executive sought to clarify the situation saying that the decision to carry  ...  view the full minutes text for item 5.


Overview and Scrutiny Commission - 5 January 2012 (Agenda item 6)

Unconfirmed minutes of the meeting of the Overview and Scrutiny Commission held on 5 January 2012.

Additional documents:


RESOLVED that the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 5 January 2012 be adopted.


Planning Committee - 19 December 2011 (Agenda item 7) pdf icon PDF 83 KB

Unconfirmed minutes of the meeting of the Planning Committee held on 19 December 2011.


RESOLVED that the unconfirmed Minutes of the Planning Committee meeting held on 19 December 2011 be adopted.


General Purposes Committee - 4 January 2012 (Agenda item 8)

Unconfirmed minutes of the meeting of the General Purposes Committee held on 4 January 2012.

Additional documents:


1)           Community Services Restructuring (Minute No. 6/12)


RESOLVED that the proposed restructure to the Community Development service at Breckland Council be approved.


2)           ICT Review (Minute No. 7/12)




(a)         the new ICT staff structure be approved; and


(b)         the results of the JE process and financial implications be agreed.


3)           Legal Review (Minute No. 8/12)


RESOLVED that delegated authority be given to the two Council Leaders and the Chief Executive to sign off the restructure following formal consultation with staff and unions to ensure the restructure and efficiency savings could be achieved in 2012/13 onwards.


4)           HR Review (Minute No. 9/12)




(a)         the structure of the existing HR Team establishment be reduced by 0.6FTE; and


(b)         delegated authority be given to the Chief Executive to make one redundancy, subject to the outcomes of the consultation and selection process.


5)      Adoption


RESOLVED that the unconfirmed Minutes of the General Purposes Committee meeting held on 4 January 2012 be adopted.


Standards Committee - 3 January 2012 (Agenda Item 9) pdf icon PDF 79 KB

Unconfirmed minutes of the meeting of the Standards Committee held on 3 January 2012.


RESOLVED that the unconfirmed Minutes of the Standards Committee meeting held on 3 January 2012 be adopted.


Youth Council Minutes - 20 December 2011 (For Information) (Agenda item 10) pdf icon PDF 180 KB

To note the Youth Council minutes for the meeting held on 20 December 2011.


The Minutes of the Youth Council meeting held on 20 December 2011 were noted.


Adoption of the Site Specifics Policies and Proposals Development Plan Document (DPD) and Updated Proposals Maps (Agenda Item 11) pdf icon PDF 94 KB

Report of the Executive Member for Assets and Strategic Development.


Appendices C, D and E are not included on the agenda.  They are available on the public website (

Additional documents:


The Executive Member for Assets and Strategic Development presented the report. 


The process had started in 2008 and following various consultations and Task & Finish Group meetings to ascertain the views of the Parishes and public, an Examination in Public had been held in July 2011.  The Inspector had asked for an additional consultation on parish boundaries and a further consultation on site allocation in Shipdham.  Following that consultation the Inspector had revised his opinion and the residents of Shipdham had got what they wanted.


The Inspector had made one slight change to the document.  Due to the Localism Bill now being law, the Council was no longer bound to adopt changes proposed by the Inspector, however in this case the change to the Settlement Boundary for Shropham was recommended for approval.


RESOLVED that the Breckland Site Specific Policies and Proposals DPD as submitted, including all of the amendments recommended in the Inspector’s Report, be adopted.


Nominations for Committee and other Seats (Agenda item 12)

To receive nominations for any changes to Committee and other seats from political groups.


RESOLVED that the following appointments be approved:


1.            Mr S. Rogers to replace Mr Wassell on the Audit Committee.


2.            Mr Wassell to replace Mr S. Rogers on the Planning Committee.