Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 80 KB

To confirm the minutes of the meeting held on 4 August 2011.


It was noted by the Appeals Committee Chairman that the amendment to the Appeals Committee Minutes at Minute No 92/11(a) should have read “… he had been convicted of no offences.”


Subject to that change the Minutes of the meeting held on 4 August 2011 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda item 2)

To receive apologies for absence. 


Apologies for absence were received from Councillor Bowes, Mrs Millbank and Mrs Steward and Mr Charles Carter, Mr Clarke, Mr Claussen, Mr Gilbert, Mr Jermy, Mr Lamb, Mr Skull and Mr Williams.


Declaration of Interest (Agenda item 3)

Members are asked at this stage to declare any interests pertinent to items on this agenda.


The Members’ Code of Conduct requires that declarations include the nature of the interest and whether it is personal or prejudicial.


Lady K Fisher had registered a personal & prejudicial interest in relation to the Thetford Growth Point and the Stone Curlews (items 62/11 and 63/11 in the Overview & Scrutiny Commission Minutes) and in the Five Year Supply of Housing Statement (Planning Minute 128/11).


Chairman's Announcements (Agenda item 4)

Engagements List – Chairman


4th August, 2011 – 14th September, 2011






Mayor’s Summer Civic Reception

Mayor of Great Yarmouth, Councillor Barry Coleman


RAF Mildenhall Summer BBQ

Colonel and Mrs. Christopher J. Kulas, Commander 100th Air Refuelling Wing


Civic Service

Mayor of Watton, Councillor Michael Wassell


The Riversdale 30th Anniversary Garden Party

Riversdale Management Committee


Barbeque Evening

Mayor of Great Yarmouth, Councillor Barry Coleman


At Home

High Sheriff of Norfolk, Mrs. G. Holloway


Civic Reception

Chairman of South Norfolk Council, Councillor Mrs. Sue Thomson


Opening of Battle of Britain Week and Reception

Lord Mayor of Norwich, Councillor Jenny Lay


Reception to commemorate the Battle of Britain

Chairman of Norfolk County Council, Councillor Mrs. Shelagh Hutson




The Chairman thanked the Vice-Chairman for standing in for him at the last Council meeting when he had been representing the Council at an event in Great Yarmouth.


He mentioned the many other functions that he had attended, which were printed on the agenda and said that he had particularly enjoyed opening the fete in his own village.


Finally he drew attention to the fact that it was 71 years to the week since the Battle of Britain.


Overview and Scrutiny Commission - 1 September 2011 (Agenda item 5) pdf icon PDF 88 KB

Unconfirmed minutes of the Overview and Scrutiny Commission meeting held on 1 September 2011.


(a)       Executive Member Portfolio Update (Minute No 62/11)


A Thetford Member was pleased to note that the property portfolio was constantly reviewed.  She asked why Council owned land in Thetford was never advertised as being available for development.


The Executive Member for Assets and Strategic Development agreed to look into that.<1>


On the same item, the Vice-Chairman of the Overview & Scrutiny Commission asked for clarification about the reinvestment of money from the sale of properties (in the third paragraph).  Would it be reinvested in other commercial property or used for economic development?


The Executive Member for Assets and Strategic Development confirmed that it was the intention to reinvest in the property portfolio to increase revenue for the Council which helped to keep Council Tax as low as possible.


It was agreed that the Minute would be amended at the next meeting to reflect that.


(b)       Open Public Services White Paper Consultation (Minute No 64/11)


RESOLVED that the Council would respond to the Open Public Services White Paper Consultation and that the response would include the points set out in the report and the concerns raised in the debate about supporting devolved decision making.


(c)        Disaster Recovery Planning (Minute No 65/11)


The Chairman of the Overview & Scrutiny Commission noted the following amendments:


(i)                 the Executive Member for Localism, Community and Environmental Services had said that Emergency Planning, rather than the Bunker, came under her Portfolio (at paragraph 4 of page 13).

(ii)               In the second sentence of the final paragraph on page 13 he had said that the issue needed to be assessed and appropriate action taken.


(d)       Adoption


RESOLVED that, subject to the amendments noted above, the unconfirmed Minutes of the Overview & Scrutiny Commission meeting held on 1 September 2011 be adopted.


Planning Committee - 8 August 2011 (Agenda item 6) pdf icon PDF 108 KB

Confirmed minutes of the Planning Committee meeting held on 8 August 2011.


RESOLVED that the Minutes of the Planning Committee held on 8 August 2011 be adopted.


General Purposes Committee - 27 July 2011 (Agenda item 7) pdf icon PDF 72 KB

Unconfirmed Minutes of the General Purposes Committee meeting held on 27 July 2011.


RESOLVED that the Unconfirmed Minutes of the General Purposes meeting held on 27 July 2011 be adopted.


Youth Council Minutes (For Information) (Agenda item 8) pdf icon PDF 247 KB

Additional documents:


(a)       Minutes of the meeting held on 23 June 2011


The Minutes were noted.


(b)       Minutes of the meeting held on 27 July 2011


The Minutes were noted.


Breckland Youth Council Recruitment (Agenda item 10)

Cllr Stuart Green and Stephanie Barnard, Youth Engagement Officer.


The Youth Engagement Officer gave Members a short presentation on the Breckland Youth Council which had been formed in 2009.  Recently an evening had been held to celebrate the successes achieved during that time.  One of the highlights had been the achievement of Youth Councillor Stuart Green in becoming a District Councillor.


As a lot of the Youth Councillors were moving on there were ten vacancies to be filled.  To minimise costs and manpower requirements no election would be held.  Instead any 11 to 19 year olds who lived or attended school in the District could apply to become a Youth Councillor.  Posters and flyers were being distributed and Youth Engagement Sessions would also be held.  Any help that Members could give either by participating in the sessions or advertising the process would be welcomed.


The existing Youth Councillors would receive training on short-listing and interviewing and they would then vote for the new members.


A Member was concerned about the lack of elections and thought that it removed the validity of the process and was not democratic.


The Youth Engagement Officer explained that she had taken advice and the process was still democratic and followed the format for co-opting Parish Councillors.


Councillor Green encouraged Members to support the recruitment process by distributing posters and speaking to young people.


Mrs Irving, speaking as Young Persons Champion, thanked all the Youth Councillors on behalf of Breckland Council for all that they had achieved and wished them luck in the future.  She was looking forward to continuing to work with the Youth Council.


A Member was grateful to have been invited to the Success Evening which he had enjoyed.  He had been struck by comments made by a Youth Councillor’s mother in the DVD, who had remarked on the way it had helped her son to mature.


The Youth Engagement Officer agreed and noted that becoming a Youth Councillor helped with personal development.


Another Councillor that had attended the Success Evening had been impressed by the work done by the Youth Council in awarding funding to other groups of youths, proving that they could make a difference.  They had dealt well with the process of awarding the grants and she commended them.


The Executive Member for Internal Services advised that he had encouraged the Leader to include Youth Engagement after noticing that there had been no provision for it in their manifesto.  He had later had some concerns about the Youth Council, but the fact that Councillor Green had been elected proved its benefit.


Finally the Executive Member for Finance & Democratic Services advised that when the Youth Council was set up in 2009 it came under his Portfolio.  He particularly thanked Cat Lang (Community Development Officer) and Caroline Cox (Youth Engagement Officer) for their vast efforts in getting it going.


2012 Celebrations (Agenda item 11)

How Members can get involved by Cat Lang, Community Development Officer.


The Community Development Officer asked Members to get involved in the preparations for the 2012 celebrations for both the Queen’s Diamond Jubilee and the Olympics which would be great opportunities to bring people together.


A toolkit had been prepared which explained all the requirements for arranging a street party.  The kits were available to take away today and would also be on the website for downloading. 


Eight workshops would be held across the District.  As places at each were limited to 25 and were likely to be filled quickly, Members were asked to encourage participation as soon as possible.


The Executive Member for Finance & Democratic Services noted that Banham had held a street party to celebrate the Royal Wedding and it had been a fantastic event which had brought the community together.  He highly recommended such an event to other Members.


A Member asked if a Street Party could be held on ground off a street as some places would have problems with street closure.  


The Community Development Officer advised that it was easier to contain a party on a street and that larger events might incur extra costs for licences and insurance.  However, the Communities Team was there to offer help, advice and assistance with larger events if required.


The Chairman thanked the Community Development Officer for her presentation and advised Members to ‘get in early’ with their arrangements.