Agenda and minutes

Venue: Breckland Conference Centre, The Anglia Room, Elizabeth House, Walpole Loke, Dereham, NR19 1EE

Items
No. Item

63/21

Minutes pdf icon PDF 165 KB

To confirm the Minutes of the meeting held on 21 June 2021.

Minutes:

The minutes of the meeting held on 21 June 2021 were confirmed as a correct record.

64/21

Apologies

To receive apologies for absence. 

Minutes:

Apologies were received from Councillors Cowen and Robinson.

65/21

Urgent Business

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

66/21

Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.

 

Minutes:

None.

67/21

Non-Members Wishing to Address the Meeting

To note the names of any non-members who wish to address the meeting.

Minutes:

The Chairman welcomed all non-Members present to the meeting.

68/21

Chairman's Announcements (If Any)

Minutes:

The Chairman had attended a flag raising ceremony to celebrate Norfolk Day, which celebrated all things Norfolk.  He thanked everyone who made the County the fine County that it was.

69/21

Breckland Community Funding Applications (Standing Item)

To consider the grants put forward (if any). 

Minutes:

The Executive Member for Housing, Health and Communities, Councillor Alison Webb informed Members that the following applications had been received for approval during July:

 

·         Beetley Parish Council £1,874 to improve play facilities.

 

·         Ashill Parish Council £1,923 to provide a new notice board on the village green.

 

·         Shipdham Parish Council £1,900 to carry out a range of improvements at the WI hall.

 

·         Iceni Partnership £4,982  to relaunch a weekly lunch club in Swaffham.

 

·         Brisley Village Hall £5,000 to re-roof the village hall.

 

·         Sporle Pavilion £5,000 to improve play facilities.

 

·         Caring Friends for Cancer Mid Norfolk £2,085 to purchase additional equipment for its loan library.

 

·         Croxton Village Social Club £5,000 to contribute towards a major refurbishment of the club.

 

Members spoke of their appreciation to the Executive Member and her team and said the grants would continue to transform and inspire communities.

 

70/21

Q1 21/22 performance report pdf icon PDF 207 KB

Report of Executive Member for Customer, Digital and Performance, Councillor Mark Robinson,

Additional documents:

Minutes:

In the absence of the Executive Member for Customer, Digital and Performance, the Innovation and Change Business Partner presented the report to Members that provided an overview of the Council’s performance for the period of 1st April to 30th June 2021.

 

It was highlighted that the Overview and Scrutiny Commission had requested further information on the reporting of complaints, specifically on areas the complaints covered.  It was also highlighted that the staff turnover rate was particularly high, but this had been down to the recent cessation of the shared partnership with South Holland District Council. 

 

The Executive Member for Property and Projects felt that the issue with the staff turnover was a technicality and reference could have been made to that fact within the report.

 

The Deputy Leader asked if any changes as a result of the Worksmart 20:20 project would be included within the next report.  The Innovation and Change Business Partner said that whilst there had not been specific performance indicators specified information would be included within the Quarter 2 report.

 

Members noted the contents of the report.

71/21

Anglia Revenues and Benefits Partnership pdf icon PDF 86 KB

To note the minutes of the Anglia Revenues and Benefits Partnership meeting held on 22 June 2021.

Minutes:

The minutes from the Anglia Revenues and Benefits Partnership meeting held on 22 June 2021 were noted.

72/21

Next Meeting

To note that the date of the next meeting of Cabinet will be held on 20th September at 9.30am in The Conference Suite, Elizabeth House, Walpole Loke, Dereham.

Minutes:

The arrangements for the next meeting on 20 September at 9.30am in the Conference Suite, Elizabeth House, Dereham were noted.

73/21

Exclusion of Press & Public

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Schedule 12A to the Act”.

 

PART B – ITEM FROM WHICH THE PRESS AND THE PUBLIC ARE EXCLUDED 

 

Minutes:

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraphs 1,2,3 and 4 of Part 1 of Schedule 12A to the Act.

 

74/21

Shared Procurement Service

Report of Executive Member for Planning, Leisure and Contracts, Councillor Sarah Suggitt.

Additional documents:

Minutes:

The Executive Member for Planning, Leisure and Contracts, Councillor Sarah Suggitt, presented the report that considered a business case to enter into a shared arrangement with other local Councils.

 

Members supported the proposal that looked to achieve financial savings whilst supporting local businesses where possible and would provide focus on social and environmental issues.

 

Reasons for Recommendation

The business case concluded that the do nothing option would not bring any additional benefits and the federated model would bring some benefits but the greatest benefits could be achieved through fully sharing procurement services and combining the teams of all three councils together. 

 

Options

The business case explores 3 options:

1.    Do nothing

2.    A “federated model”

3.    A hosted service

 

RESOLVED that:

1)    The Council creates a shared procurement team hosted by Breckland Council to deliver a procurement service to all Councils who agree to become members of a shared procurement service.

 

2)    Authority be delegated to the Executive Director Place and Delivery to approve the final agreements with other councils, budgets and staff to be transferred from the other councils along with setting a saving target for the shared procurement service to deliver.  

 

Recommend to FULL COUNCIL:

 

3)    That Council agrees to increase the establishment of the Council through the transfer of procurement staff from other local authorities.