Agenda and minutes

Venue: Norfolk & Dereham Rooms, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

1/19

Minutes pdf icon PDF 103 KB

To confirm the Minutes of the meeting held on 6 December 2019.

Minutes:

The minutes of the meeting held on 6 December 2019 were confirmed as a correct record and signed by the Chairman.

2/19

Apologies

To receive apologies for absence. 

Minutes:

None.

3/19

Urgent Business

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

4/19

Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.

 

Minutes:

None.

 

5/19

Non-Members Wishing to Address the Meeting

To note the names of any non-members who wish to address the meeting.

Minutes:

Councillors Dale and Morton.

6/19

Chairman's Announcements (If Any)

Minutes:

None.

 

7/19

Breckland Community Funding Applications (Standing Item)

To consider the grants put forward (if any). 

Minutes:

Nothing to report.

8/19

Charges for Pre-application planning enquiries pdf icon PDF 75 KB

Report of Executive Member for Planning, Councillor Gordon Bambridge.

Minutes:

The Executive Member for Planning presented the report which sought Members approval to introduce a paid pre-application planning service with effect from 1 April 2020.

 

The Director for Planning and Building Control added that the introduction of the service would follow national best practice and would be in line with recommendations from Planning Advisory Service. 

 

Reasons for Recommendations

To enable the pre-application service to be introduced.

 

Options

That the introduction of a paid pre-application planning service be phased in from 1st April 2020.

 

RESOLVED that the introduction of a paid pre-application planning service and the inclusion of the fees within the Council’s Fees and Charges Schedule for commencement from 1 April 2020 be approved.

9/19

Easement Valuation at Stanfield House, Swaffham pdf icon PDF 84 KB

Report of Executive Member for Contracts & Assets, Councillor Paul Hewett.

Additional documents:

Minutes:

The Executive Member for Contracts and Assets asked Members consideration for granting an easement relating to Council owned land at Lynn Road, Swaffham.

He informed Members that Officers were still in negotiation with the applicant to ensure that best value could be achieved and therefore recommended an alteration to Recommendation 2 listed in the report to read:

 

Due to the potential for inconvenience to be caused to the residents and visitors for the alternative route of the easement specifically those accessing Highfield Avenue during highway works, Cabinet concludes that the applicant’s preferred route cable has significant merit.  On this basis Cabinet accepts the applicant’s offer subject to officers seeking to improve the terms, where possible. 

 

Reasons for Recommendations

Granting the easement supports the application for the provision of new dwellings.  The applicant’s preferred route has merits to avoid unnecessary inconvenience to local residents.

 

Options

1.     Agree to grant an easement at a fee of £12,000.

2.     Refuse to grant an easement at the reduced fee of £12,000 and maintain the requirement for a fee of £24,000.

 

RESOLVED that:

  1. Subject to the usual advertising requirements, an easement be granted in over the Council’s land at Lynn Road, Swaffham in favour of the applicant.

 

  1. Due to the potential for inconvenience to be caused to the residents and visitors for the alternative route of the easement specifically those accessing Highfield Avenue during highway works, Cabinet conclude that the applicant’s preferred route cable had significant merit.  On that basis Cabinet accept the applicant’s offer subject to Officers seeking to improve the terms, where possible.

 

  1. That authority to finalise the terms and conditions of the easement and to complete the same be delegated to Executive Director Commercialisation in consultation with the Executive Member for Contracts and Assets.

 

10/19

Quarter 2 2019-20 Performance Overview Report pdf icon PDF 95 KB

Report of Deputy Leader and Executive Member for Governance, Councillor Paul Claussen.

Additional documents:

Minutes:

The Deputy Leader informed Members that the report had been discussed at the meeting of Overview and Scrutiny and as a result of issues raised regarding the Contact Centre targets, meetings had been arranged between the Portfolio Holders to gain a deeper understanding.

 

The Corporate Improvement & Performance Manager informed Members that the report continually reviewed what had happened, however the team were looking at ways the information could have the ability to influence and change performance going forward. 

 

The Executive Member for Finance and Growth was keen to see the facts on Economic and Growth within the performance report that that through encouraging enterprise within the District underpinned the key strategies that the Council were striving to achieve.

 

Members noted the content of the report.

11/19

Review of the Local Council Tax Reduction Scheme (LCTRS) for 2020-21 pdf icon PDF 81 KB

Report of Executive Member for Finance and Growth, Councillor Phil Cowen.

Minutes:

The Executive Member for Finance and Growth explained that by retaining the Local Council Tax reduction scheme and introducing a tolerance rule would ensure that residents were not being disadvantaged. 

 

The Strategic Manager (Billing & Benefits) for ARP added that the initiative would continue to support customers.  He added that the initiative was being implemented across all Anglia Revenue Partnerships as well as Norwich City Council.

 

Reasons for Recommendations

As required, the Council has completed its annual review of the LCTRS scheme it operates and has identified improvements that will both help claimants and the Council reduce the amount of administration and improve clarity within the current scheme.

 

Options

1)     That the Council retain the 8.5% benefit scheme (i.e. the maximum benefit to working age claimants is 91.5%) and that the Council introduces a tolerance rule to the treatment of Universal Credit income in the Local Council Tax Reduction Scheme.

 

2)     Do not make the proposed changes to the LCTRS scheme.

 

RESOLVED to RECOMMEND to full Council:

 

1)     to retain the 8.5% benefit scheme (i.e. the maximum benefit to working age claimants is 91.5%) and

 

2)     to introduce a tolerance rule to the treatment of Universal Credit income in the Local Council Tax Reduction Scheme.

 

12/19

Anglia Revenues and Benefits Partnership pdf icon PDF 100 KB

To note the minutes of the meeting held on 17 December 2019.

Minutes:

RESOLVED to RECOMMEND to FULL COUNCIL that:

1)     The revised Anglia Revenues Partnership Agreement be approved;

2)     Subject to the approval from each Partner Authority, the revised agreement be signed and sealed by each partner authority.

 

The minutes of the Anglia Revenues and Benefits Partnership meeting held on 17 December 2019 were noted.

13/19

Next Meeting

To note that the date of the next meeting of Cabinet will be held on Monday 3 February at 10.00am, in Dereham Meeting Point, 4 St Withburga Lane, Dereham NR19 1ED.

There will be an opportunity for the members of the public to ask questions of Cabinet members from 9.30am to 10:00am.

 

Minutes:

The arrangements for the next meeting on Monday 3 February at 10.00am in Dereham Meeting Point, 4 St Withburga Lane, Dereham were noted.

 

There would be an opportunity for members of the public to ask questions of Cabinet members from 9.30am to 10.00am.