Agenda and minutes

Venue: Norfolk & Dereham Rooms, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

83/17

Minutes (Agenda item 1) pdf icon PDF 110 KB

To confirm the Minutes of the meeting held on 10 July 2017.

Minutes:

The minutes of the meeting held on 10 July 2017 were confirmed as a correct record and signed by the Chairman.

84/17

Apologies (Agenda item 2)

To receive apologies for absence. 

Minutes:

None.

85/17

Urgent Business (Agenda item 3)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

86/17

Declaration of Interests (Agenda item 4)

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.

 

Minutes:

None.

87/17

Non-Members Wishing to Address the Meeting (Agenda item 5)

To note the names of any non-members who wish to address the meeting.

Minutes:

The Chairman welcomed back Councillor Chapman-Allen.  Members applauded Marion’s return.

 

Councillors Marion Chapman-Allen, Shirley Matthews, Bill Borrett, Harry Clarke, Keith Martin, Mike Nairn, John Newton and Peter Wilkinson.

88/17

Chairman's Announcements (If Any) (Agenda item 6)

Minutes:

None.

89/17

Breckland Community Funding Applications (Standing Item) (Agenda item 7) pdf icon PDF 75 KB

To consider the grants put forward. 

Additional documents:

Minutes:

The Executive Member for Place (Health Lead) presented two match funding application reports, the first for Carbrooke Village Hall and the second for the Wayland Partnership Development Trust; both of which were being recommended for approval.

 

89/171

Carbrooke Village Hall

Minutes:

The report concerned a large match funding application for renovations to the kitchens and toilets in Carbrooke Village Hall.

 

Although in support of the application, the Executive Member for Place (Health Lead) felt that additional leverage could be applied to access other funding streams to assist with the growth in the village.

 

The Executive Member for Finance mentioned a recent development in Wretham which had benefited from S106 monies for the refurbishment of the village hall and felt that this form of funding should be encouraged.

 

Councillor Theresa Hewett, one of the Ward Members for Carbrooke, had also supported the application. 

 

Reasons

 

The grant application met the criteria of the scheme.

 

Options

 

1.    Fully fund the application as set out in the report

2.    Part fund the application as set out in the report

3.    Do nothing

 

RESOLVED that the Match Funding grant of £14,400 (or 30% of the project costs, whichever is the lower amount) to Carbrooke Village Hall to carry out renovations to the kitchen and toilets be approved.

 

89/172

Wayland Partnership Development Trust

Minutes:

The report concerned an application from the Wayland Partnership Development Trust for £19,972.60 for a new project called Wayland Community of Culture.  The Executive Member for Place (Health Lead) supported the application as he was impressed with how the town of Watton was developing.

 

The Executive Member for Governance was also in full support and hoped that Thetford would benefit too with something similar.

 

Reasons

 

The grant application meets the criteria of the scheme.

 

Options

 

1.    Fully fund the application as set out in the report

2.    Part fund the application as set out in the report

3.    Do nothing

 

RESOLVED that the Match Funding grant of £19,972.60 (or 20.8% of the project costs, whichever is the lower amount) to The Wayland Partnership Development Trust towards a new project called Wayland Community of Culture be approved.

90/17

Business Rates for the Dereham Pilot Scheme (Agenda item 8) pdf icon PDF 75 KB

Report of Councillor Paul Claussen, Executive Member for Place (Health Lead).

Additional documents:

Minutes:

The Executive Member for Place (Health Lead) presented the report which concerned the introduction of a discretionary retail rate relief scheme for the five market towns in Breckland.

 

The Executive Member for Place (Health Lead) was in full support of this scheme as it would allow small independent retail businesses a little relief.  He felt that the process should be kept as simple as possible to allow for a better take up. He further felt that this scheme should form part of the Market Town Initiative ‘umbrella’.

 

Councillor Clarke echoed the above comments. He had been disappointed with the lack of support from businesses in Dereham and drew Members’ attention to paragraph 1.4 of the report where it stated that some businesses had not been aware of the scheme. He therefore felt that it should to be reinforced and promoted accordingly.

 

The Executive Member for People and Information thought that the scheme was an excellent initiative as market towns, in this day and age, needed to be supported to encourage more businesses into the town centres.

 

The Executive Member for Growth echoed the aforementioned comments but pointed out that it was a very simple process - you either qualified or not.  Referring to Watton, in relation to the Wayland Partnership, mentioned in the previous Minute, he felt that the reinstatement of the Dereham Business Forum was very important as it would ease the interaction between the Council and businesses.

 

The Executive Member for Growth and Commercialisation was pleased that all Members were in favour of the scheme as any help to businesses would be welcomed.

 

The Leader had listened to the comments made about Dereham and asked how Officers were proposing to inform businesses of eligibility.  The Business Growth Officer advised that there were many ways that businesses could be notified but a full marketing campaign would be required.

 

The Executive Director of Place explained that he and the Communications Manager were already working on a Communications Strategy to promote the scheme.

 

The Executive Member for Finance asked if retail premises in rural areas would qualify.  In response, Members were informed that it would depend on the location and where the boundaries were defined.

 

Reasons

 

Breckland Council had a clear corporate commitment to helping its market towns to thrive in order that they in turn provide the required support to surrounding villages and hinterlands.  It was recognised that Breckland’s market towns need to be vibrant and busy, offering an interesting and enjoyable experience to visitors.  Out of town and online shopping have drawn many people away from town centres; thus, businesses found it hard to sustain a presence on the High Street.  High rents, competition and business rates added to the problem of void premises, a preponderance of charity shops in some town centres and low quality retail offers in others. Breckland Council had an important role in facilitating the renaissance of its town centres. 

 

Options

 

1.    Members consider the introduction of a discretionary business rate relief scheme for new  ...  view the full minutes text for item 90/17

91/17

Quarter 1 Financial Performance Report 2017-18 (Agenda item 9) pdf icon PDF 67 KB

Report of Councillor Philip Cowen, Executive Member for Finance.

Additional documents:

Minutes:

The Executive Member for Finance presented the report which provided information on the forecast full year financial position of the Council as at 30 June 2017 and progress to date on the Moving Forward Transformation Programme. He commended the report and drew attention to the under-spend highlighted at paragraph 1.2.

 

Reasons

 

To provide timely information to Members of the overall financial position of the Council, enabling resource re-allocation to priorities where necessary.

 

Options

 

That the report and appendix be noted.

 

RESOLVED that the report and appendix be noted.

92/17

Next Meeting (Agenda item 10)

To note that the date of the next Cabinet meeting will be on Tuesday 17 October at 9.30am in the Norfolk Room, Elizabeth House, Dereham.

 

Minutes:

The arrangements for the next meeting on Tuesday, 17 October 2017 at 9.30am in the Norfolk Room were noted.

93/17

Exclusion of Press and Public (Agenda item 11)

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 and 4 of Schedule 12A to the Act”.

 

PART B – ITEM FROM WHICH THE PRESS AND THE PUBLIC ARE EXCLUDED 

 

Minutes:

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Schedule 12A to the Act.

94/17

Procurement of Waste and Related Services Contract (Agenda item 12)

Report of Councillor Paul Claussen, Executive Member for Place (Health Lead).

Additional documents:

Minutes:

Members were provided with a detailed overview of the report.

 

The Deputy Leader suggested that the delegated authority, referred to in recommendation 1, refer instead to the Director of Strategy & Governance and the Deputy Leader and the same individuals be appointed to the Board referred to in recommendation 4.

 

Reasons

 

As set out in the report.

 

Options

 

As set out in the report.

 

RESOLVED that the recommendations, as amended, be approved.