Agenda and minutes

Venue: Anglia Room, The Conference Suite, Elizabeth House, Dereham

Items
No. Item

43/17

Minutes pdf icon PDF 73 KB

To confirm the Minutes of the meeting held on 21 March 2017.

Minutes:

The minutes of the meeting held on 21 March 2017 were confirmed and signed by the Chairman.

44/17

Apologies

To receive apologies for absence. 

Minutes:

An apology had been received from Councillor Nunn.

45/17

Urgent Business

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

46/17

Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.

 

Minutes:

None.

47/17

Non-Members Wishing to Address the Meeting

To note the names of any non-members who wish to address the meeting.

Minutes:

Councillors Bill Borrett and Marion Chapman-Allen.

48/17

Chairman's Announcements (If Any)

Minutes:

The Deputy Leader said the Local Plan was progressing well. Members had requested if the design build specification could be included within the plan, which would mean the timetable would be delayed approximately 6-weeks.

49/17

Breckland Community Funding Applications (Standing Item)

To consider the grants put forward: 

49/171

Match funding for Lyng & District Community Hall pdf icon PDF 72 KB

Report of Executive Member Place, Paul Claussen.

Additional documents:

Minutes:

The Executive Member Place was pleased to present the report to members adding that it had been the wish of the Parish Council for many years to replace the existing hall.

 

The Executive Director Place asked that the recommendation be amended to reflect that due to the grant value requested, it should be a Cabinet decision, and not that of the Executive Member Place.

 

Councillor Borrett, the Ward Member for Lyng added it had been a very well organised campaign within the village for raising money and fully supported the application.

 

Councillor Bambridge also added his support.

 

Councillor Webb referred to the report asking if the planning application had been received.  The Executive Director Place confirmed that the funding would not be released until the planning application was in place.

 

Options

1)     To fully fund the application set out in the report

2)     To partly fund the application set out in the report

3)     Do nothing.

 

Reasons

The grant application meets the criteria of the scheme.

 

RESOLVED that Cabinet approve £20,000 (or 2.26% of the project costs, whichever is the lower amount) to Lyng & District Community Hall towards the costs of constructing a replacement village hall.

50/17

Corporate Debt Management & Recovery Policy pdf icon PDF 69 KB

Report of Executive Member for Finance, Pablo Dimoglou.

Additional documents:

Minutes:

The Executive Member Finance presented the report informing Members that the policy is formally reviewed every three years to ensure that it remains up to date and appropriate for the Council and reflect the latest working practices.

 

Options

1)     That the corporate debt management recovery policy be approved

2)     That the corporate debt management recovery policy be amended before being approved.

 

Reasons

To provide a clear policy and procedure to manage the recovery of Council debt.

 

It was RESOLVED that the Corporate Debt Management Recovery Policy be approved.

51/17

Next Meeting

To note that the date of the next meeting of Cabinet will be held on 30 May 2017 and will be held in the Norfolk Room, Elizabeth House, Dereham.

Minutes:

The arrangements for the next meeting held on 30 May 2017 in the Norfolk Room, Elizabeth House, Dereham were noted.

52/17

Exclusion of Press and Public

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act 1972, the press and the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Schedule 12A to the Act”.

 

PART B – ITEM FROM WHICH THE PRESS AND THE PUBLIC ARE EXCLUDED 

 

 

Minutes:

RESOLVED that under Section 100(A) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involve the disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A to the Act.

 

53/17

Establishment of Central Contracts team (shared with South Holland Council)

Report of Deputy Leader and Executive Member for Strategy, Governance and Transformation, Sam Chapman-Allen.

Additional documents:

Minutes:

The Deputy Leader introduced the report which sought Member approval to establish a Shared Centralised Contracts Team.

 

The Chief Executive responded to Member questions by confirming that she would update Cabinet Members on how the staffing structure had changed.

 

In addition, it was agreed that a sub-group of Cabinet would be set up to look at Contracts and focus on the outputs, not the process.

 

It was RESOLVED that Members approved the recommendations.