Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

No. Item


Minutes pdf icon PDF 68 KB

To confirm the Minutes of the meeting held on 17 May 2016.


The minutes of the meeting held on 17 May 2016 were confirmed as a correct record and signed by the Chairman.



To receive apologies for absence. 


Apologies for absence were received from Councillors Carter and Turner.


Urgent Business

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.




Declaration of Interests

The duties to register, disclose and not to participate for the entire consideration of the matter, in respect of any matter in which a Member has a disclosable pecuniary interest are set out in Chapter 7 of the Localism Act 2011.  Members are also required to withdraw from the meeting room as stated in the Standing Orders of this Council.





Non-Members Wishing to Address the Meeting

To note the names of any non-members who wish to address the meeting.


Councillors Marion Chapman-Allen, Hollis, Matthews, Newton, and Wilkinson.


Chairman's Announcements (If Any)


The Chairman informed Members that Item 8 of the Agenda, ‘Supporting Successful Growth in Attleborough’ had been deferred until the next meeting.


Breckland Community Funding Applications (Standing Item)

To consider the grants put forward (if any).  


Nothing to report.


Supporting Successful Growth in Attleborough pdf icon PDF 83 KB

Report of the Deputy Leader, Executive Member for People & Information, Sam Chapman-Allen


Item deferred until next meeting.


Committee Review pdf icon PDF 102 KB

Report of Executive Member Governance, Mark Robinson

Additional documents:


The Executive Member for Governance, Mark Robinson presented the report.  He highlighted that the Constitution had been reviewed which included clearer delegations to officers to make decision making at officer level more efficient however, the Constitution review had not considered Committee Structures and delegations.


The main changes proposed comprised the deletion of General Purposes Committee, the Appeals Committee and the Local Joint Consultative Committee.  The work of the General Purposes committee had been passed to the Council, and staffing matters would be retained by the Council.   There would be separation of the Licensing functions by the Committee of the Licensing Authority dealing with licensing under the Gambling Act 2005 and Licensing Act 2003 but the same Members would meet as the Licensing Committee for all other Licensing matters. The two committees would comprise of fifteen members and be politically balanced.


Councillor Bambridge felt that the changes were wise for the Council to progress.  He asked if the Member Development Panel should become a full Committee.


The Executive Manager Governance explained the Overview and Scrutiny Commission had requested that the minutes of the Member Development Panel be reported directly to Council.  The Panel would not change.


The Chief Executive added that it was important to retain close liaison with Unison through an employee relations meeting.  Unison were still keen to have involvement with Members and it was suggested that the Portfolio Holder be involved in the internal staffing group meetings.


Reasons for Recommendation

The aim of this proposal is to ensure the effective, efficient and proportionate governance of the Council’s decision-making processes. The proposed changes will reduce delay and duplication; reduce associated costs; and will help to ensure that the business of the council is transacted effectively. By way of example, with regard to the latter point, in future any licensing matters will be determined by a Licensing Committee and the members of that committee will have received licensing training. At present, some licensing matters (such as sex establishments) are the responsibility of General Purposes Committee.




1)    Members approve the recommendations as detailed within the report.

2)    Members approve the recommendations as detailed within the report with amendments (though members are reminded that certain decision-making bodies are a statutory requirement and in many cases the allocation of decision-making between the Cabinet and the rest of the Council is fixed by law).

3)    Members do not approve the recommendations as detailed within the report.


It was RESOLVED to recommend to full Council that:


a)  the revised committee structure as detailed within this report at Appendix B be approved and that it takes effect immediately after the Council meeting on 28 July 2016.


b) the revised responsibilities for each committee as detailed within this report at Appendix C be approved and that they take effect from after the Council meeting on 28 July 2016.


c) delegated authority be granted to the Monitoring Officer to make the necessary amendments to the Constitution to implement the revised structure.



Anglia Revenues and Benefits Partnership pdf icon PDF 86 KB

To receive the minutes of the Joint Committee meeting held on 21 June 2016.


The minutes of the Anglia Revenues and Benefits Partnership Joint committee meeting held on 21 June 2016 were noted.


Next Meeting

To note that the date of the next Cabinet meeting will be 30 August at 9.30am in the Norfolk Room.


The arrangements for the next meeting held on 30 August at 9.30am in the Norfolk Room, Elizabeth House, Dereham were noted.