Agenda and minutes

Venue: Norfolk Room, The Conference Suite, Elizabeth House, Dereham

Contact: Committee Services  Tel: 01362 656870

No. Item


Minutes (Agenda item 1) pdf icon PDF 65 KB

To confirm the Minutes of the meeting held on 28 November 2012.


(1)         Application for Consent to Place Tables and Chairs on the Highway (Minute No. 53/12)



a)     Fourth paragraph on page 2 of the agenda to add the following wording to the last sentence to read: “The Area Manager stated that customers would not be allowed to move them.  This would be controlled by appropriately trained staff”.


b)     Typographical amendment to be made at the end of the first paragraph on page 3 of the agenda to read ‘metres’ and not meters.


c)      Referring to the penultimate paragraph on page 3 of the agenda (prior to the resolution), it was noted that the Objector did not return to the meeting following consideration of the matter.


(2)         Minutes


Subject to the amendments above the Minutes of the Appeals Committee meeting held on 28 November 2012 were confirmed as a correct record and signed by the Chairman.


Apologies (Agenda item 2)

To receive apologies for absence. 




Urgent Business (Agenda item 3)

To note whether the Chairman proposes to accept any item as urgent business, pursuant to Section 100(B)(4)(b) of the Local Government Act, 1972.


Although not classed as urgent business, the Chairman announced that Phil Mason, the Acting Solicitor for the Appeals Committee, was retiring at the end of April.  She thanked him for his assistance over the past few years and said that he had been a pleasure to work with and wished him well in his retirement.


Mr Mason said that he had enjoyed his role on behalf of the Council and highlighted the fact that not one of the decisions made by the Committee had been overturned.


Request for Exemption to Displaying an External Plate on a Licensed Vehicle (Agenda item 6) pdf icon PDF 58 KB

Report of the Assistant Director of Commissioning.

Additional documents:


This item was discussed following agenda item 7.


The Licensing Officer presented the report that had been a result of a letter sent by Mr Rudling of Peter Rudling Travel who had asked for the requirement of displaying an identification plate on the rear of a private hire vehicle to be exempt.


The current Private Hire Vehicle Licence Conditions approved by the Council in April 2007, stated that under the heading ‘Identification Plate’, the yellow plate which identified the vehicle as a Private Hire Vehicle and required to be exhibited in a Private Hire Vehicle by virtue of Section 48 (6)(a) of the Local Government (Miscellaneous Provisions) Act 1976, shall be securely fixed to the rear of the vehicle in a conspicuous position and in such a manner as to be able to be removed by an authorised officer of the Council or a police constable.  Currently no previous exemption has been given by Breckland Council from displaying a rear identification plate.


Various products had been considered and a proposal for a less obtrusive licensing plate, the size of a road fund licence, had been identified and highlighted at Appendix D of the report.


Other Councils across the country had allowed such an exemption but had a list of executive vehicles or a specific policy in place prior to an exemption being applied.  A proposed policy had been attached at Appendix C of the report for Members consideration.


In response to a question as to whether the vehicles listed on the policy was exhaustive.  The applicant, Mr Rudling, said that he would prefer not to have a definitive list as vehicles were likely to change.


Cllr Armes asked if the new disc presented was considered suitable for the visually impaired.  The Licensing Officer advised that the disc being proposed was slightly bigger than pictured and the type face could be changed.  Mr Rudling stated that he had never known anyone to walk to the rear of the car to look at the plate.  Private Hire Vehicles were very different to Hackney Carriage Vehicles as fares were all pre-booked.  He highlighted some examples of his bookings which included wedding hire and pointed out that it was not good for business when a bride turned up at a church in a car that resembled a taxi cab.


The four points listed at Appendix C were highlighted.


Cllr Askew had no objections to the new disc but asked if it was possible to have a sticker of the same size displayed on the rear window screen.


Cllr Armes thought this to be a good idea and proposed the aforementioned suggestion which was accordingly seconded.  It was further agreed that any future requests for such licence plates be dealt with at officer level.




(1)         all vehicles being operated by a company predominately carrying out chauffer hire be exempt from displaying the identification plate on the rear of any licensed vehicle owned by the company;


(2)         the new windscreen identification plate as  ...  view the full minutes text for item 58.


Local Government (Miscellaneous Provisions) Act 1976 (Agenda item 7) pdf icon PDF 71 KB

Report of the Assistant Director of Commissioning.


This item was discussed before agenda item 6.


As this meeting was open to the public, Mr Rudling who was in attendance for agenda item 6 was allowed to remain in the room whilst this matter was being discussed and was invited to put his views forward.


The Licensing and Business Support Manager presented the report which was to consider the current authorisation and practices in revoking hackney carriage/private hire driver’s licences.


As a result of a judgement made following a recent judicial review against Cardiff City Council, it had been found that the current procedure of suspending a driver licence whilst further investigation was being made was now unlawful.  Members were now being asked that further consideration be given to alter Breckland Council’s current policy and practice.


The Licensing & Business Support Manager explained that if approved, these powers of revocation would only be used in extreme cases.  The driver would be contacted immediately, and consultation would then take place with the responsible Director and the Chairman of Appeals as well as the Chairman of the Licensing Committee.  Any decision to revoke would not be made by the Officer alone.  If at a later date the case was dropped, the licence would be immediately re-instated without any additional requirements unless it was on medical grounds.


It was noted that under the Council’s Constitution, Part B2 (Delegations to Committees for Non-Executive Functions), General Purposes Committee’s powers include the carrying out of any non-executive powers other than powers specifically delegated to another committee (and those reserved to Full Council).  Taxis and Hypnotism were one of the powers delegated to the Appeals Committee, including:


“To deal with applications for licences for Hackney Carriages and Private Hire Vehicles, in so far as these were not delegated to Officers”. 


The purpose of this report was to finalise the arrangements for revocation of hackney carriage and private hire drivers so that the delegation could be reviewed and the revocation of licences could be delegated to Officer level.


A Member felt that if these delegations were changed, the Appeals Committee would not have any business to discuss and therefore disagreed with the Licensing & Business Support Manager’s proposals.


The Chairman also disagreed with the proposals and felt that the persons licence should not be revoked until a full investigation had been carried out and the matter determined by the Appeals Committee.  Members of this Committee should recommend that the policy be adapted for the granting of licences so if a licence holder committed a serious offence then the matter be brought to a Special meeting of the Appeals Committee.  Such a meeting could be arranged within a matter of days rather than having to wait until the next Committee cycle for a decision.


The Solicitor said that it was the pending issue that was the issue in the Cardiff case.  Such meetings would have to be called urgently as soon as the Officer knew the seriousness of the case.  He then highlighted Cardiff’s own Licensing policy  ...  view the full minutes text for item 59.


Next Meeting (Agenda item 8)

To note the arrangements for the next meeting on Wednesday, 5 June 2013 at 10.00am in the Norfolk Room.


The arrangements for the next meeting on Wednesday, 5 June 2013 at 10.00am in the Norfolk Room were noted.