Agenda and minutes

Venue: Level 5 Meeting Room, Breckland House, St Nicholas Street, Thetford IP24 1BT

Contact: Committee Services, Breckland Council  Tel: 01362 656870

Items
No. Item

1.

Apologies

To receive apologies for absence.

Minutes:

None.

2.

Urgent Business

To note whether the Chairman proposes to accept any items of urgent business pursuant to Section 100(B)(4)(b) of the Local Government Act 1972.

Minutes:

None.

3.

Declarations

Minutes:

None.

4.

ARP Joint Committee Partnership Budget pdf icon PDF 88 KB

Additional documents:

Minutes:

The Executive Director Commercialisation (BDC) reminded Members that the Operational Improvement Board (OIB) felt strongly that ARP finances required a strategic approach.  The current yearly budget setting, did not account for a number of issues; including expected changes to the financial climate and a detailed business plan which would outline how financial changes would be dealt with.

 

Members were informed there was a balanced budget for 16-17, which would allow time to put together a detailed business plan for future years.

 

The Executive Director Commercialisation (BDC) provided Members with a presentation on the approach of the financial plan.

 

The base budget had not removed the ability to redirect resources into the trading company.  An Investment fund had been accumulated by retaining surplus from previous years.  It had been previously agreed that £10,000 per authority would be transferred to ARP Trading as a working capital.

 

There was a balanced budget for 2016-2017, however there was a shortfall of £500k which needed to be found for 2017-2018.

 

The Corporate Director (Fenland) noted that changes in Universal Credit nationally this could result in a reduction of staff.  This needed to be managed carefully otherwise there could be a costly redundancy bill which had not been accounted for.  This would be included in the business plan to focus on the impact of staffing and funding levels.

 

The Executive Director Commercialisation (BDC) said that the Investment Fund would be used to look at how technology could create more efficient ways of working. 

Members were informed of success in commissioning work currently being done for other councils that will generate income and that there are other negotiations taking place with these councils and others for future consultancy work.  ARP had generated new business through existing networks, however new ways to generate new business would need to be explored.

 

Councillor Seaton said networking had worked well, but to move forward there needed to be a robust marketing campaign.

 

The Chairman said whilst he would agree to the OIB spending the budget, Members might not always agree with what it had been spent on.  The Executive Director Commercialisation (BDC) said that ARP would move towards a business approach, and Members could hold the OIB to account.

 

Councillor Holder said the Finance Officers for each Authority reported to individual Councils and Cabinets on a regular basis, therefore Members would be kept informed. 

 

The Corporate Director (Fenland) said that the Marketing and PR of ARP for 2017-2018 should be considered now.  ARP needed to advertise at various conferences coming up such as the LGA, CIPFA and IRV.  If OIB agreed what the plan would look like and waited for Members agreement at the next planned meeting, opportunities could be missed.  Directors would liaise with Members individually to gain agreement.

 

The Executive Director Commercialisation (BDC) said that a timetable would be agreed and presented back to Members.

 

The Corporate Director (Fenland) asked if the Business Development Post and the £60k for ARPT were still included in the budget.  It was agreed  ...  view the full minutes text for item 4.

5.

Next Meeting

To note the arrangements for the next meeting to be held on 22 March 2016, in the Level 5 Meeting Room, Breckland House, St Nicholas Street, Thetford, IP24 1BT.

Minutes:

The arrangements for the next meeting to be held on Tuesday 22 March at 10:00am in Level 5 Meeting Room, Breckland House, St Nicholas Street, Thetford, IP24 1BT were noted.