Issue - meetings

Member / Officer Protocol

Meeting: 06/12/2018 - Council (Item 159)

159 Member / Officer Protocol (Agenda item 16) pdf icon PDF 57 KB

Report of Maxine O’Mahony, Executive Director Strategy & Governance and Monitoring Officer.

Additional documents:


Mark Stinson, the Executive Manager - Governance presented the report. 


Members were being asked to consider the updated Protocol on Member/Officer relations at Part 5B of the Constitution.  It was noted that the Protocol had not been subject to a full review since 2006.  Executive Members had been consulted and the Protocol had also been considered by the Overview & Scrutiny Commission.


Councillor Smith queried Section 12 of the Protocol, under Arbitration and it was proposed and seconded that this section should be amended to read:


“When necessary, the Executive Directors will arbitrate on the interpretation of the Protocol following consultation with the Leader of the Council and the Monitoring Officer.


RESOLVED that subject to the aforementioned amendment, the revised Member/Officer Protocol be approved for inclusion in the Constitution.

Meeting: 08/11/2018 - Overview and Scrutiny Commission (Item 126)

126 Member / Officer Protocol pdf icon PDF 58 KB

Report of the Executive Director of Strategy & Governance, Maxine O’Mahony.

Additional documents:


Members were advised that the Member/Officer protocol formed part of the Constitution (Part 5B) and was last subject to full review in 2006.  The Protocol had been re-written and updated in less verbose and less legalistic language, but the key principles in the protocol remained.


Councillor Oliver welcomed the report, but asked for greater effort for Members to be fully informed about matters on which they were required to make decisions or which affected their electoral wards.  This was not just about planning or committee references, but all issues.


Councillor Matthews echoed the comments and said she was aware of local groups that were meeting with Officers of the Council, but the ward representatives had not been made aware.


RESOLVED that subject to the above comments, the revised Member/Officer protocol be recommended to Full Council for adoption and for inclusion in the Constitution.