Decision details

Waste and Related Services Contract

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To award the Waste and Related Services Contract

Decision:

RESOLVED that:

 

1)     the most economically advantageous tender for the contract for the provision of waste and related services submitted by Bidder B is accepted, subject to formal contract and satisfactory conclusion of the statutory standstill time and that the Director of Place is authorised to complete and enter into the Contract;

 

2)     delegated authority be granted to the Director of Place in consultation with Executive Member for Contracts & Assets and the Executive Member for Finance & Growth, to determine when and whether to implement provisional items (clinical waste collection and garden waste for disposal);

 

3)     implementation of a food waste collection is not approved from the service commencement date, but the option to implement this in the future following periodic reviews be retained; and

 

4)     the recruitment of a 2 year fixed term Trade Waste Officer funded from income derived from the delivery of the commercial waste service be supported.

 

Recommend to FULL COUNCIL that:

 

5)     up to £5,000,000 approved capital budget be released for the purchase of vehicles and equipment; and

 

6)     the Council notes the budget implications as set out in Appendix B of the report, and the necessary adjustments be made to the Council budget, including those derived from the Cabinet decision at recommendation 3 above.

Reasons for the decision:

·        Bidder B offers the most economically and advantageous tender

·        Award of this contract will ensure the Council continues to meet its statutory duty.

·        Award of this contract allows for compliance with the IAA.

·        Breckland’s current contract expires in April 2021, and therefore procurement needs to be completed ahead of this date to allow for mobilisation.

·        Award of this contract provides for delivery of all core waste and related services at the same or enhanced levels as currently provided.

·        Award of this contract allows the 3 Authorities to benefit from efficiencies of scale working with other Councils.

·        The outcome of the assessment of the bids as set out in confidential Appendix A of the report.

Alternative options considered:

·        Approve the recommendation to award the contract for the provision of waste and related services to Bidder B as the most economically advantageous bid, subject to formal contract and satisfactory conclusion of the statutory standstill time.

·        Approve the recommendation to award the contract for the provision of waste and related services to Bidder B as the most economically advantageous bid and implement costed food waste option.

·        Approve the recommendation to award the contract for the provision of waste and related services to Bidder B as the most economically advantageous bid and do not implement the costed food waste option.

·        Do nothing – this option would result in a breach of the IAA. Furthermore, it would result in BDC having to commence its own procurement for a new service provider, before the current contract expires.

Report author: Riana Rudland

Publication date: 06/12/2019

Date of decision: 06/12/2019

Decided at meeting: 06/12/2019 - Cabinet

Accompanying Documents: