Decision details

Procurement of Norfolk Dry Recyclables

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

To confirm the result and acceptance of the collaborative procurement for the Norfolk Dry Recyclables processing service.

Decision:

RECOMMEND to Council that:

 

  1. A ten year contract be awarded to NORSE Commercial Services Ltd (NORSE) for the recycling of dry recyclable material (being the enhanced contract with glass) pursuant to the procurement process carried out, on the basis that such contract be entered into between the District Councils of the Norfolk Waste Partnership and the JVC (as defined below);

 

a.      the entry into a joint venture shareholders’ agreement between the District Councils and Norse be approved on the basis of the Memorandum of Understanding attached at Appendix 1 for the purposes of establishing a joint venture company (the “JVC”) to be the contractor under the recycling contract; and

 

b.      the entry into such ancillary documents as shall be necessary pursuant to the establishment of the JVC and the recycling contract to the JVC be approved; and

 

c.      delegated authority be given to the Leader of the Council, in consultation with the Executive Member for Localism, Community & Environmental Services and the Interim Environmental Services Officer to conclude those agreements and ancillary documents on behalf of the Council.

 

  1. the community recycling bank scheme continues to operate in 2014/15 but beneficiaries be informed of the potential reductions and Members consider whether they would wish to offer any compensatory payments in lieu of the potential reduction in tonnages collected through the banks and hence payments in 2014/15.

 

Reasons for the decision:

The recommendation was in accordance with the outcome of a fully compliant EU procurement process and was considered to offer the Council the most economically advantageous tender.  Taking into account risk and reward it was judged to offer the best value for money for the Council.

Alternative options considered:

Options

 

1.            Doing nothing was not an option.  The existing contract terminates on the 31st March 2014. After that date, without a replacement contract, the Authority would have no facility available to receive and sort the recyclable waste collected in the black bins.

 

2.            To reject the proposal as was currently configured, call a failed procurement and re-commence the procurement process.  This option was unlikely to produce a better outcome than the current procurement process and would be difficult to fulfil and implement before the existing contract terminated.

 

3.            To reject the joint venture proposal and go back to the consortium advising that it was this Council’s wish to accept the NORSE enhanced with glass complaint bid on a contracted basis only.

 

4.            To award NORSE Commercial Services Ltd (NORSE) a ten year contract for the recycling of dry recyclable material (being the enhanced contract with glass) pursuant to the procurement process carried out, on the basis that such contract be entered into between the District Councils of the Norfolk Waste Partnership and the JVC (as defined below);

 

a.      Approve the entry into of a joint venture shareholders’ agreement between the District Councils and Norse on the basis of the Memorandum of Understanding attached at Appendix 1 for the purposes of establishing a joint venture company (the “JVC”) to be the contractor under the recycling contract; and

 

b.      Approve the entry into of such ancillary documents as shall be necessary pursuant to the establishment of the JVC and the recycling contract to the JVC; and

 

c.   delegated authority be given to the Leader of the Council, in consultation with the Executive Member for Localism, Community & Environmental Services and Interim Environmental Services Officer to conclude those agreements and ancillary documents on behalf of the Council.

Report author: Dale Robinson

Publication date: 01/08/2013

Date of decision: 30/07/2013

Decided at meeting: 30/07/2013 - Cabinet

Accompanying Documents: